Stop Losing Deals to Manual Listing Chases Automate Your Entire Workflow Seamlessly
Reclaim 20+ hours per week from repetitive tasks like property data entry and client follow-ups, boosting your close rates by 35% on average across our real estate clients.
Join 150+ agencies with streamlined operations and higher commissions
The "Fragmented Workflow" Problem
Manual MLS data entry wasting 10-15 agent hours weekly on property updates and IDX feeds
Disjointed CRM and showing schedules via tools like ShowingTime leading to missed open houses and buyer appointments
Overwhelmed follow-ups on hot leads from Zillow inquiries buried in email inboxes
Error-prone contract reviews for addendums and disclosures delaying escrow closings and frustrating buyers
Scattered market reports from CMAs pulling agents away from client property showings
Compliance headaches from manual tracking of NAR disclosures and title documents in high-stakes luxury deals
Our Custom-Built Automation Transforms Chaos into Efficiency
With over a decade in real estate tech integrations, we've streamlined workflows for 50+ agencies, delivering enterprise-grade systems that scale with your listings.
Why Choose Us
At AIQ Labs, we don't slap together off-the-shelf tools. We engineer bespoke AI workflows tailored to your agency's exact pain points—from MLS syncing to automated escrow tracking. Imagine a unified system where property data flows instantly to your CRM, leads are scored by buyer intent, and contracts are prepped without a single spreadsheet. Our proven track record includes reducing administrative drag by 40% for mid-sized brokerages, ensuring you focus on closing deals, not chasing data.
What Makes Us Different:
Unlock Quantifiable Gains Tailored to Your Agency
Save 25 Hours Weekly on Admin Tasks
Save 25 Hours Weekly on Admin Tasks: Agents spend less time manually entering MLS listings and updating virtual tours, and more sealing deals. Our systems automate property matching via AI-driven comps and instant client notifications, freeing up schedules—like turning a cluttered transaction folder into a streamlined digital dashboard, boosting productivity by 30% and letting your team handle 15% more listings without burnout, as seen in firms managing 50+ properties monthly.
Achieve 40% Faster Deal Closings
Achieve 40% Faster Deal Closings: Eliminate manual handoffs between listing syndication, digital marketing blasts, and escrow phases. With AI handling automated RESPA compliance checks and e-signature routing for purchase agreements, deals move like a well-oiled property flip—our clients report ROI within three months, cutting close times from 60 to 36 days on average for residential transactions over $500K.
Boost Lead Conversion by 28%
Boost Lead Conversion by 28%: Personalized follow-ups based on buyer search history in CRM turn Zillow and Realtor.com inquiries into accepted offers. No more generic emails; our automation crafts targeted messages with property comps and open house invites, much like customizing a home tour for each client, resulting in higher engagement and commissions that reflect your market expertise within 90 days.
What Clients Say
"Before AIQ, our team was drowning in daily MLS exports and IDX updates every morning—it took two hours just to sync listings across platforms. Now, everything integrates automatically with our brokerage software, and we've closed three extra single-family deals this quarter without adding staff. It's like having an extra agent who never sleeps, especially during peak spring market rushes."
Sarah Jenkins
Principal Broker, Jenkins Realty Group (50+ agent firm in suburban markets)
"We used to miss follow-ups on weekend leads from online portals because of scattered tools like email and basic calendars. Their custom system qualifies and nurtures them instantly with automated buyer qualification quizzes. In the last six months, our conversion rate jumped from 12% to 19% on multifamily inquiries, and agents are actually taking time off now without losing momentum."
Mike Rivera
Managing Partner, Rivera Properties (Specializing in urban rentals and sales)
"Integrating our CRM with ShowingTime calendars was a nightmare until AIQ built this seamless automation for us. No more double-bookings on property tours, and compliance docs like lead disclosures are auto-filed per NAR guidelines. Saved us about $15K in potential fines last year alone on high-volume commercial deals—game-changer for our growing firm expanding into new counties."
Lisa Chen
Owner and Designated Broker, Chen Estate Agents (Focus on commercial and luxury residential)
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from lead intake to closing, identifying bottlenecks like manual MLS pulls. This tailored assessment ensures our build aligns perfectly with your agency's daily grind.
Custom Design and Build
Our engineers craft your unified system, integrating AI for tasks like lead scoring and document automation. We test rigorously to guarantee it handles peak listing seasons without a hitch.
Deployment and Optimization
We roll out the solution with hands-on training, then monitor performance for the first month. Adjustments based on your feedback ensure ongoing efficiency, like fine-tuning a property for maximum appeal.
Why We're Different
What's Included
Common Questions
How does this automation handle MLS data restrictions?
We build secure, compliant integrations using official APIs from major MLS providers like Bright MLS or CRMLS, ensuring data pulls are automated without violating terms. For your agency, this means listings update in real-time to your CRM, eliminating manual logins. Our systems include error-handling for downtime, and we've helped agencies reduce data entry errors by 90%, saving hours weekly. Unlike generic tools, our custom code adapts to regional MLS variations, keeping you ahead in local markets.
What if my agency uses multiple CRMs or tools?
No problem—our foundational service creates a unified fabric connecting disparate systems like Salesforce, Follow Up Boss, or even in-house spreadsheets. We map your exact workflow, from lead capture to closing, and build two-way integrations that sync data bidirectionally. For real estate specifics, this handles everything from imported buyer inquiries to exported transaction histories. Clients typically see a 25% efficiency gain right away, with full ROI in under six months as manual reconciliations vanish.
Is the system scalable for growing agencies?
Absolutely. We design with enterprise-grade frameworks that scale from 10 agents to hundreds, handling increased listing volumes without slowdowns. Think of it as building a flexible office space that expands seamlessly. Our solutions include modular AI components, so as you add property management or commercial divisions, we extend the workflow. Past clients, like a 50-agent firm, doubled their size post-implementation without new hires, maintaining 99.9% uptime even during peak buying seasons.
How secure is the automation for sensitive client data?
Security is paramount in real estate, where deals involve financial and personal info. We use AES-256 encryption, role-based access, and compliance with standards like GDPR and NAR guidelines. Custom audits ensure no vulnerabilities in integrations, and AI features like anomaly detection flag unusual access. For one agency, this prevented a potential breach during a high-value closing, saving reputational damage. We also provide SOC 2-compliant hosting, giving you peace of mind without the hassle of managing it yourself.
What's the timeline for implementing this workflow?
From discovery to launch, most agencies see a fully operational system in 6-8 weeks, depending on complexity. We start with a one-week audit of your current processes, like lead flows and closing pipelines, then build and test in phases. Pilot testing with a small team ensures smooth rollout. Post-launch, we offer two weeks of support to tweak for your style—such as customizing alerts for open house RSVPs. This phased approach minimizes disruption, allowing agents to adopt gradually while reaping early wins like automated follow-ups.
Can this integrate with our existing marketing tools?
Yes, we specialize in bridging marketing platforms like Mailchimp or HubSpot with your real estate stack. Our automations trigger personalized campaigns based on listing views or buyer milestones, such as nurturing dormant leads with targeted property alerts. For example, we can sync CRM data to auto-generate email drips for new listings, increasing open rates by 40% for our clients. It's all custom-coded for reliability, avoiding the breakage common in template integrations, so your marketing ROI amplifies deal flow.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.