Stop Losing Members to Clunky Scheduling and Forgotten Follow-Ups Custom AI Built for Your Box's Unique Flow
Imagine ditching the subscription chaos of apps that don't talk to each other—reclaim 20+ hours a week on admin tasks and focus on what you love: coaching epic WODs and building community.
Join 150+ fitness pros with skyrocketing retention and smoother ops
The "CrossFit Chaos" Problem
Manual rosters eating your coaching time during peak hours, like scrambling to pair athletes for partner WODs while the box fills up
Members dropping off because follow-ups get lost in email threads
Inconsistent progress tracking leading to stalled athlete development, such as missing PR logs for squats or deadlifts
Payment hiccups from disconnected billing and attendance systems
Struggling to personalize coaching for diverse skill levels in group classes, from beginners scaling burpees to elites pushing Rx weights
Overwhelmed by nutrition queries without a scalable tracking tool, like fielding endless questions on macro splits for paleo or keto diets
Tailored AI Systems That Fit Your Box Like a Perfect Deadlift Grip
We've powered 50+ CrossFit gyms with custom AI, turning operational headaches into seamless strength.
Why Choose Us
Let's be honest, your CrossFit gym isn't a cookie-cutter operation. You're dealing with high-energy classes, varied member goals, and the constant push for retention. That's why we don't slap together generic tools. We build custom AI solutions from the ground up, integrating your existing setup—whether it's Mindbody for scheduling or a simple Google Sheet for nutrition logs—into one unified system. You're probably thinking, 'How does this work for my box?' Picture this: AI that auto-adjusts workout recommendations based on a member's last PR, or flags at-risk dropouts before they ghost. It's flexible, scalable, and owned by you—no more renting fragmented apps that break during Open season.
What Makes Us Different:
Unlock Your Gym's Peak Performance
Boost Retention with Smart Member Insights
Boost Retention with Smart Member Insights: Our custom AI analyzes attendance patterns and engagement data—like who skips AMRAP sessions or mobility flows—to predict who might lapse, sending personalized re-engagement messages that recover 25% more members on average within 30 days. No more guessing; it's like having a retention coach working 24/7.
Streamline Coaching and Cut Admin Drag
Streamline Coaching and Cut Admin Drag: Automate roster management and progress tracking for lifts like cleans and snatches, freeing up 15-20 hours weekly for what matters: spotting cleans and motivating your crew during high-intensity circuits. Coaches report feeling less buried, leading to higher energy in the box and 30% more positive session feedback.
Personalize Like a Pro Without the Extra Staff
Personalize Like a Pro Without the Extra Staff: Tailored workout and nutrition plans generated via AI, adapting to each athlete's feedback and goals—such as adjusting EMOM intervals for endurance or calorie targets for body comp. This hyper-personalization increases member satisfaction scores by 40% over three months, turning one-time drop-ins into lifelong affiliates who rave about their gains.
What Clients Say
"Before AIQ, we were scrambling with three apps just to track sign-ups and payments for our 6AM hero WODs—lost a ton of time during busy mornings. Now, the custom system auto-handles everything, including auto-scaling for different levels, and our retention jumped from 65% to 82% in six months. It's a game-changer for our morning crew and cut our no-shows by 15%."
Sarah Jenkins
Head Coach at IronForge CrossFit, a 150-member box in Denver
"I was skeptical about AI for something as hands-on as CrossFit, but their setup now flags members skipping mobility sessions and suggests tweaks to their programming, like easier progressions for Turkish get-ups. We've seen 20% fewer injuries and happier athletes—saved us about 10 coaching hours a week, letting us focus on building strength community."
Mike Rivera
Owner of Apex Strength Gym, specializing in Olympic lifting for 80 athletes in Austin
"Juggling nutrition coaching for 120 members was chaos with spreadsheets—tracking everything from IF ratios to post-workout recovery shakes. The AI they built pulls in data from our app and generates weekly plans tailored to goals like muscle gain or fat loss. Members love the personalization, and we've added 15 new sign-ups from word-of-mouth referrals in just four months, boosting our group class attendance by 25%."
Lisa Chen
Program Director at ForgeFit Community Wellness Center, offering hybrid fitness and nutrition programs in Seattle
Simple 3-Step Process
Discovery Deep Dive
We chat about your box's daily grind—from WOD scheduling to member onboarding—and map out your unique pain points. No fluff, just a clear blueprint tailored to your workflow.
Custom Build Phase
Our engineers craft your AI system, integrating tools you already use and testing it against real CrossFit scenarios like peak class rushes or competition prep.
Launch and Optimize
We roll it out with full training for your team, then monitor and refine based on your feedback—ensuring it evolves as your gym grows stronger.
Why We're Different
What's Included
Common Questions
How does custom AI differ from off-the-shelf fitness apps for my CrossFit gym?
Here's the thing: Off-the-shelf apps are like generic sneakers—they might fit okay but pinch in the wrong spots. For your box, we build AI tailored to specifics, like integrating your unique WOD database with member feedback loops. No more fighting clunky interfaces during 6 AM rushes. We've helped gyms like yours automate 80% of admin, reclaiming time for coaching. It's flexible, so if you add Olympic lifting clinics, the system adapts without a full overhaul. You're probably thinking it's pricey, but it pays off in retained members and fewer headaches—think owning a tool that grows with your community, not renting one that limits you.
What kind of integration does the AI offer with my current CrossFit tools?
We dive deep into your setup, connecting things like Zen Planner for scheduling or SugarWOD for programming into one seamless flow. Imagine AI pulling attendance data to auto-generate recovery tips—no manual exports needed. For a mid-sized box with 200 members, this cut data entry by 25 hours weekly. It's not superficial; we use robust APIs for two-way sync, so updates in one place reflect everywhere instantly. If you're using spreadsheets for nutrition, we'll even migrate that. The result? A unified dashboard where you see everything from class fills to retention risks at a glance, all custom-built for your workflow.
Can this AI really help with member retention in a competitive CrossFit market?
Absolutely, and let's be honest, retention is the lifeblood of your gym. Our custom AI spots patterns—like a member skipping three Fridays in a row—and triggers personalized outreach, like 'Missed your favorite metcon? Here's a spot reserved.' One gym saw churn drop 18% in three months. It's trained on CrossFit data, understanding things like post-competition burnout. We also build progress trackers that celebrate small wins, boosting loyalty. You're probably thinking, 'Does it feel robotic?' Nope—it's warm, like a coach's nudge, integrated into your app or email. This isn't generic CRM; it's built for the sweat and community vibe of your box.
How long does it take to get a custom AI solution up and running for my gym?
From our first chat to launch, it's typically 6-8 weeks for a core system, depending on your current tools. We start with a quick audit of your ops—say, how you handle drop-ins versus affiliates—then prototype key features like AI scheduling. Testing happens in phases, mimicking real scenarios like a packed Saturday throwdown. Post-launch, we optimize based on your data, ensuring it's humming by month two. For a 150-member box, we delivered full integration in seven weeks, including training. It's not rushed; we prioritize a perfect fit so you see wins fast, like automated follow-ups reducing no-shows right away.
Is the custom AI scalable if my CrossFit gym expands to multiple locations?
Yes, scalability is baked in from day one. We design with growth in mind, like handling 500+ members across sites without slowdowns. For expanding boxes, the AI centralizes data—think unified views of performance across locations while allowing site-specific tweaks, such as regional programming. One client grew from one to three affiliates; their system scaled seamlessly, cutting oversight time by 40%. It's modular, so adding features like cross-location leaderboards is straightforward. You're probably thinking about costs—it's efficient, avoiding the bloat of multiple subscriptions. Ultimately, you own a robust asset that supports your empire-building without limits.
What data privacy measures are in place for member information in the AI system?
Member trust is huge in CrossFit, so we prioritize ironclad security. All data is encrypted end-to-end, compliant with GDPR and HIPAA where needed for health metrics. We build in role-based access—coaches see progress, not full profiles—and regular audits to catch issues. Unlike shared apps, your custom system means no third-party data sharing. For one gym tracking injury histories, we implemented anonymized analytics to inform programming without exposing details. It's like a secure locker room: everything's protected, and you control the keys. We walk you through it during setup, ensuring peace of mind as you focus on forging stronger athletes.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.