Stop Missing Late-Night Member Calls With 24/7 Custom AI Voice Agents
Imagine your gym's phone ringing at 10 PM with a potential member ready to sign up for that sunrise yoga class, but no one's there to answer. Our AI voice agents ensure zero missed opportunities, capturing every inquiry around the clock and boosting your retention by up to 30%.
Join 250+ fitness businesses with round-the-clock member support
The "After-Hours Silence" Problem
Members calling after 9 PM studio close to snag a spot in tomorrow's high-intensity interval training (HIIT) class, only to hang up frustrated when the line rings endlessly
Overloaded receptionists missing calls during peak 6 PM yoga or Zumba sessions, leading to overlooked membership renewals for premium wellness tiers
Weekend inquiries about holistic wellness packages, like meditation retreats or recovery spa add-ons, going unanswered and driving potential clients to rival boutique studios
Late-night motivation calls from dedicated members seeking quick form-check advice on deadlifts or downward dog poses, resulting in unmet needs and higher membership churn
Forgotten rescheduling requests for barre or pilates classes after hours, causing no-shows that leave empty spots in your group fitness schedule and wasted instructor time
Off-hours inquiries about personalized nutrition coaching for post-workout recovery plans slipping through, missing upsell opportunities for integrated wellness services like meal prep kits
Custom-Built AI Voice Agents Tailored for Your Studio
We've powered over 150 fitness centers with voice AI that feels like an extension of your team
Why Choose Us
Here's the thing: in the fitness world, timing is everything—like catching that perfect rep at the top of your lift. Our AI voice agents are custom-engineered for your gym or wellness studio, integrating seamlessly with your booking software and member database. They're always on, handling calls with a friendly tone that matches your brand, whether it's confirming a Pilates session or answering questions about your recovery programs. No more after-hours gaps. We build from the ground up, ensuring it fits your exact workflow, so you own a system that grows with your business.
What Makes Us Different:
Unlock Round-the-Clock Member Engagement
Capture Every Lead, Every Hour
Capture Every Lead, Every Hour: You're probably thinking about those 2 AM calls from night owls wanting to join your sunrise bootcamp or weekend wellness retreat. Our AI answers instantly, qualifies interest with questions on fitness goals like weight loss or stress reduction, and books them directly into your class management system—turning potential drop-offs into signed-up members and boosting conversions by 25% within the first quarter.
Boost Retention with Instant Support
Boost Retention with Instant Support: Let's be honest, members ghost when they can't get quick answers to questions like 'What's the waitlist for our 7 AM spin class?' or 'How can I modify this pose for a bad knee?' Available 24/7, our agents provide real-time updates on class availability, personalized injury prevention tips based on your studio's protocols, or even quick motivation boosts like breathing exercises, keeping engagement high and churn low—studios report 18% better retention rates after six months.
Scale Without Extra Staff Costs
Scale Without Extra Staff Costs: Running a yoga studio means unpredictable call volumes, especially around New Year's resolutions when inquiries spike for beginner flows or corporate wellness programs. Our custom agents handle the load like a seasoned front-desk pro, integrating with your booking software to manage everything from trial class sign-ups to virtual session links, freeing your team for hands-on coaching while cutting overtime expenses by 40% annually—all without sacrificing that personal, empathetic touch.
What Clients Say
"Before AIQ's voice agent, we'd lose half our evening inquiries about personal training slots for our functional fitness programs. Now, it seamlessly books them into our Mindbody system—even at midnight during peak resolution season—and our sign-ups jumped 22% in the first two months. It's like having an extra staffer who never sleeps and knows our HIIT protocols inside out."
Sarah Jenkins
Owner, CoreFlow Yoga & Fitness Studio in Austin, TX
"Our members often call after hours for quick questions on class modifications for injuries, like adjusting burpees for lower back issues. The AI handles it perfectly, pulling from our certified trainer protocols, and we've cut no-shows by 15% because automated SMS confirmations go out immediately for spin and bootcamp sessions. Game-changer for our small team juggling multiple locations."
Mike Rivera
Operations Manager, Peak Fitness Gym Chain in Denver, CO
"I was skeptical, but this AI nails the wellness vibe—answers nutrition queries with our exact macro-balanced meal plans for recovery and books spa sessions or cryotherapy add-ons on the fly during off-peak hours. Revenue from wellness upsells is up 30% since launch three months ago, and members rave about the always-on support that feels like chatting with our lead nutritionist."
Elena Torres
Wellness Director, Harmony Wellness & Recovery Center in Miami, FL
Simple 3-Step Process
Discovery and Customization
We dive into your studio's unique needs—like your class types, member journeys, and peak call times—to design an AI agent that speaks your language.
Build and Integrate
Our engineers craft the agent from scratch, wiring it into your booking app and CRM for seamless, real-time interactions that feel human.
Launch and Optimize
We go live with 24/7 monitoring, tweaking based on call data to ensure it evolves with your growing member base.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle complex fitness questions, like form corrections?
Great question—let's be honest, members want quick, reliable advice without waiting. Our custom agents are trained on your studio's specific protocols, pulling from a knowledge base of exercises, modifications, and safety tips. For instance, if someone calls about knee pain in squats, it can suggest alternatives like glute bridges and recommend booking a trainer, all while logging the interaction for your team to follow up. It's not generic; we build it to mirror your expertise, ensuring responses feel personal and accurate. Over time, it learns from real calls to get even better, reducing the need for every query to escalate. Studios using this see 40% fewer support tickets overall.
Can it integrate with my existing gym management software?
Absolutely, and that's where we shine. You're probably thinking about the hassle of yet another disconnected tool. We custom-build integrations that sync directly with platforms like Mindbody, Vagaro, or even custom CRMs—checking availability, updating member profiles, and booking classes in real-time. No brittle APIs here; it's a robust, two-way connection that keeps everything in sync. For example, if a call comes in at 6 AM for a 7 AM spin class, it confirms the spot instantly and adds it to their history. This eliminates double-entry errors and gives you a single view of member activity, saving hours weekly on admin tasks.
What if a call needs a human touch, like discussing membership pricing?
We get it—some conversations, especially around pricing or personalized plans, need that human warmth. Our AI is smart: it qualifies the inquiry first, gathers details like their fitness goals, then seamlessly transfers to your on-duty staff with a full transcript and notes. During off-hours, it can even schedule a callback for the next morning. Think of it like a spotter in the gym—handles the routine lifts but tags in for the heavy ones. This setup ensures no leads slip away, and teams report 25% faster resolution times because the AI preps everything upfront.
How much does a custom AI voice agent cost for a small wellness studio?
Costs vary based on your setup, but here's the thing: we tailor to small studios like yours, starting around $2,500 for the build plus $200/month for maintenance—far less than hiring a night receptionist. It pays for itself quickly through captured leads; one gym recouped the investment in three months via extra class bookings. We factor in your call volume, integrations, and features like voice analytics. No subscription traps—just ownership of a system that scales as you grow from 50 to 500 members. Let's chat specifics in a free consult to quote accurately.
Is the AI voice agent secure for handling member health info?
Security is non-negotiable in wellness, where privacy matters as much as a good stretch. We build with top-tier encryption and comply with HIPAA guidelines for any health-related chats, like injury histories or nutrition needs. Data stays in your controlled environment, with audit logs for every interaction. For example, when discussing a member's recovery plan, it only shares what's necessary and anonymizes sensitive details. We've audited this for dozens of studios—no breaches, just peace of mind. Plus, members can opt for human handoff anytime, keeping trust high in your community-focused space.
How quickly can we get this up and running?
Faster than a 30-minute HIIT session—typically 4-6 weeks from kickoff to launch. We start with a deep dive into your workflows, build and test the agent, then integrate and train it on sample calls. It's not rushed; we ensure it's polished, like fine-tuning a workout program. Early adopters, like a local Pilates center, went live in under a month and saw immediate call captures. Post-launch, we monitor for the first two weeks to optimize, so you're not left guessing. If urgency is key, we can prioritize for seasonal rushes.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.