Stop Missing CrossFit Sign-Ups During Late-Night Motivation Spurts Custom AI Voice Agents That Answer Every Call, 24/7
Imagine your phone ringing at 10 PM with a potential member fired up after scrolling workout inspo – and an AI agent instantly books their trial class, boosting your retention by 30% without you lifting a finger.
Join 150+ fitness studios with round-the-clock lead capture
The "After-Hours Ghosting" Problem
Members Calling Post-WOD to Book Partners but Hitting Voicemail, Missing Momentum After High-Energy Workouts
Prospects Trying to Book Dawn Patrol Trial Classes During 5 AM Rushes but Getting No Response
Coaches Distracted from Scaling Drills by Endless Queries on Barbell Loading and Class Pack Options
Prospects Dropping Off Because No One Answers at Night
Newbies Ghosting After First Box Session Without Immediate Guidance on Mobility Work or Nutrition Tips
Weekend Open Gym Inquiries for Drop-Ins Going Unanswered, Losing Potential Affiliate Sign-Ups
Our Custom-Built AI Voice Agents for CrossFit Gyms
We've powered over 50 fitness operations with voice AI that fits seamlessly into your coaching flow
Why Choose Us
Let's be honest, running a CrossFit gym means your days are packed with coaching, programming, and community building. But those missed calls after hours? They're like dropping a barbell mid-lift – painful and avoidable. At AIQ Labs, we build AI voice agents tailored to your box's vibe, from handling WOD scheduling to qualifying new athletes. No off-the-shelf nonsense; we integrate directly with your booking system, nutrition trackers, and member CRM. You're probably thinking, 'Will it sound like a robot?' Nope. Our agents chat naturally, like a knowledgeable coach spotting a newbie. Round-the-clock availability means every fired-up prospect gets an instant response, turning curiosity into committed members.
What Makes Us Different:
Unlock Round-the-Clock Wins for Your Box
Never Miss a Lead, Even at 2 AM
Never Miss a Lead, Even at 2 AM: Picture this: A night-shift nurse sees your Instagram reel on AMRAP workouts and calls to join. Our AI agent qualifies her fitness level, books a free intro WOD, and sends a pre-class mobility checklist via text – capturing opportunities you’d otherwise lose, boosting trial-to-membership conversions by up to 25% within the first quarter. It’s like having a 24/7 front desk that never sleeps, tailored for your box's vibe.
Boost Member Retention with Instant Support
Boost Member Retention with Instant Support: New CrossFitters often have questions about scaling kipping pull-ups or post-WOD foam rolling right after their first class. With instant voice responses powered by our AI, we cut early drop-off by providing quick, personalized tips, leading to 40% higher retention in the crucial first 30 days. Your community stays engaged, growing stronger together – no more newbie overwhelm.
Free Up Coaches for What They Do Best
Free Up Coaches for What They Do Best: Stop pulling your head coach away from cuing Olympic lifts to field basic calls on class times or unlimited membership perks. Our agents handle routine inquiries like drop-in rates or equipment rentals, saving your team 15+ hours weekly during peak programming seasons. That time? Redirect it to one-on-one form checks, elevating your gym's coaching quality and member results.
What Clients Say
"Before AIQ's voice agent, we'd miss half our evening calls right after brutal EMOM WODs when everyone's hyped to sign up for partners. Now, it qualifies leads on the spot, books intro sessions, and even shares scaling tips – we onboarded 12 new members in the first month, with retention hitting 75% because form questions get answered instantly without waiting."
Sarah Jenkins
Owner, IronForge CrossFit in Denver, CO
"I was skeptical about an AI handling CrossFit inquiries, but it's nailed our Rx vs. scaled options and recommends beginner Foundations classes perfectly. During our December holiday promo rush, it managed 50+ late-night calls about trial availability, converting 30% straight to full-year memberships without us touching a phone – game-changer for our growth."
Mike Rivera
Head Coach, Apex Strength & Conditioning Gym in Austin, TX
"Our box hosts Saturday hero WOD events, but staffing was slim for answers on RSVPs or rogue plate availability. The AI agent handled 40+ inquiries over last quarter's event series flawlessly, booking gear rentals and retaining 85% of trial drop-ins as paying members. It's like adding a tireless coach who keeps the community buzzing 24/7."
Emily Chen
Operations Manager, Pulse Functional Fitness in Seattle, WA
Simple 3-Step Process
Discovery and Customization
We dive into your gym's workflow – from WOD schedules to member personas – to build an AI agent that speaks your language and integrates with your tools.
Training and Testing
Our team trains the agent on real CrossFit scenarios, like booking AMRAP sessions or handling mobility queries, then tests it rigorously to ensure natural, helpful responses.
Deployment and Optimization
Go live with 24/7 monitoring. We tweak based on call data, ensuring it evolves with your box's growth and keeps capturing every opportunity.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle CrossFit-specific questions?
Our agents are custom-trained on your gym's details, like your programming style, class types, and common athlete concerns. For example, if someone asks about modifying a hero WOD, it pulls from your guidelines to suggest safe scalings and books a consult with a coach. We've fine-tuned this for over 50 fitness ops, ensuring responses feel like chatting with a knowledgeable member of your team. It's not generic – we map it to your exact workflow, reducing confusion and boosting trust from the first call. Plus, it learns from interactions to get even better over time.
Will it integrate with my existing gym software?
Absolutely. We build deep, two-way integrations with popular tools like Mindbody, Zen Planner, or even custom apps for nutrition tracking. No superficial connections that break – think automatic syncing of booked classes to your roster, updating member profiles in real-time. For a CrossFit box like yours, this means no double-entry hassles; a call at midnight books a spot, and your coach sees it ready for morning. We've done this for dozens of SMBs, cutting admin time by 20 hours weekly while keeping data secure and accurate.
What if a call needs a human touch?
Smart handoffs are built-in. The AI detects complex needs – say, someone unsure about starting CrossFit post-injury – and seamlessly transfers to your on-call coach with full context: their goals, availability, and prior chat summary. It's like a well-spotted lift; the agent supports until it's time for expert guidance. This keeps your 24/7 coverage intact without overwhelming staff, and we've seen it improve satisfaction scores by 35% in similar setups. You're in control of thresholds, ensuring nothing slips through.
How much does a custom AI voice agent cost for my gym?
Costs are tailored to your box's size and needs – for a mid-sized CrossFit gym with 200 members, expect a one-time build fee starting around $15K, plus minimal ongoing maintenance under $500/month. This replaces hiring a part-time receptionist and captures leads worth far more. We focus on ROI: one testimonial gym recouped costs in two months via extra sign-ups. Let's chat specifics; our free consult maps it to your budget and scales as you grow, without the subscription chaos of off-the-shelf tools.
Is the AI voice secure for handling member data?
Security is non-negotiable, especially with health and fitness info. We use enterprise-grade encryption, comply with GDPR and HIPAA where needed, and store data only as you direct – no third-party sharing. For CrossFit gyms, this means safe handling of inquiries about injuries or goals without risks. Our in-house platforms, like RecoverlyAI, prove this in regulated spaces. We audit everything, and you own the system, so no vendor lock-in vulnerabilities. It's peace of mind, letting you focus on building community, not worrying about breaches.
How quickly can we get this up and running?
From consultation to live calls, typically 4-6 weeks for a custom build. We start with a deep dive into your operations, prototype in week two, test with simulated CrossFit scenarios by week four, and deploy with training. It's faster than hiring and onboarding staff, and we've accelerated it to three weeks for urgent needs like seasonal rushes. Post-launch, we monitor 24/7, optimizing based on real calls to hit the ground running and start filling those classes immediately.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.