Stop Juggling Disconnected Apps That Sabotage Your Member Retention Own a Custom AI System Built for Your Gym's Unique Flow
Imagine ditching the frustration of Make.com's rigid templates that break during peak class sign-ups, and instead having a seamless system that tracks attendance, personalizes workout plans, and boosts retention by 30% without monthly fees eating into your margins.
Join 150+ fitness businesses with unified systems that cut admin time in half
The "Fragmented Member Journey" Problem
Manual Check-Ins Eating Your Front Desk Time During Peak Yoga Flows and HIIT Sessions
Inconsistent Class Scheduling Leading to Overbooked Zumba or Spin Sessions
Lost Member Data Across Apps Causing Forgotten Follow-Ups
Generic Retention Emails That Feel Impersonal and Ignored After Members Skip Pilates or Meditation Classes
Payment Glitches During Busy Membership Renewals
No-Show Rates Spiking Because of Poor Attendance Tracking for Bootcamps and Wellness Workshops
Your Tailored AI Alternative to Make.com
We've helped over 50 fitness studios replace clunky automations with owned systems that fit their exact member experience needs
Why Choose Us
Let's be honest, you're probably thinking that building something custom sounds complicated. But here's the thing: at AIQ Labs, we craft AI-powered workflows specifically for gyms like yours. No more wrestling with Make.com's one-size-fits-all zaps that crumble under high-volume class registrations. We build a unified system that integrates your booking software, CRM, and payment processors into one smooth operation. Think of it like designing a custom workout program—instead of generic reps, it's sculpted to your gym's rhythm, handling everything from automated attendance nudges to personalized progress reports. Flexible. Scalable. Yours to own forever.
What Makes Us Different:
Why Custom Beats Off-the-Shelf Every Time
Boost Member Retention Without the Hassle
Boost Member Retention Without the Hassle: Picture this: your system automatically sends tailored workout tips based on a member's last HIIT or yoga class, like suggesting recovery stretches post-vinyasa, cutting churn by 25% within six months. No more generic blasts—just relevant nudges that keep them coming back, like a spotter ensuring perfect form.
Streamline Operations for Peak Efficiency
Streamline Operations for Peak Efficiency: During your busiest bootcamp season, automate waitlist management and instructor notifications for overflow spin classes. We've seen gyms save 15 hours a week on admin during peak hours, freeing staff to focus on what matters: creating killer experiences that build loyalty, such as personalized cool-down sessions.
Own Your Data, Ditch Vendor Dependencies
Own Your Data, Ditch Vendor Dependencies: Unlike Make.com's subscription traps, our custom build means you control everything for your evolving studio—update features as your gym grows, like adding barre method expansions or mindfulness coaching modules—without lock-in or surprise fees, ensuring long-term flexibility for seasonal wellness programs.
What Clients Say
"Before AIQ Labs, our class bookings were a mess—members double-booked slots via Zapier during our popular CrossFit WODs, and we'd lose track of who attended evening sessions. Now, the custom system syncs everything in real-time; no-shows dropped 18% in the first month after implementing attendance alerts, and our retention hit 85%. It's like having an extra staff member who never sleeps."
Sarah Jenkins
Owner, FitCore CrossFit Studio
"I was skeptical about ditching off-the-shelf tools, but their AI setup personalized follow-ups for lapsed members based on their hot yoga class history, sending invites for restorative sessions. We re-engaged 12% more dropouts in three months, and the best part? No monthly fees—we own it all, scaling seamlessly as we added wellness retreats."
Mike Rivera
General Manager, Peak Flow Yoga Gym
"Handling payments and renewals used to take our team two full days post-month end, especially after our group cycling challenges. The custom automation they built processes everything overnight, catching declined cards before they become issues during renewal peaks. Revenue stability improved by 22% in the last quarter, and staff morale is way up with more time for client wellness check-ins."
Lisa Chen
Operations Director, Urban Wellness Cycle Hub
Simple 3-Step Process
Discovery Session
We dive into your gym's daily grind—class scheduling pains, member engagement gaps—and map out a plan tailored to your retention goals. No cookie-cutter pitches here.
Custom Design and Build
Our engineers craft your AI system from the ground up, integrating with your existing tools like booking apps and CRMs. We test rigorously to ensure it handles peak-hour rushes without a hitch.
Launch and Optimize
Go live with full training for your team, then we monitor and tweak based on real usage—like adjusting AI prompts for better member personalization. You're set for scalable growth.
Why We're Different
What's Included
Common Questions
How does this differ from Make.com for my gym's needs?
Make.com is great for quick zaps, but it's like using a basic treadmill—fine for starters, but it buckles under your gym's unique demands, like syncing live class feedback with CRM updates. We build a custom AI system owned by you, tailored to handle high-volume member interactions, predict retention drops, and integrate deeply with tools like your booking software. No monthly fees, just a one-time build that flexes with your growth. Gyms we've worked with report 40% less downtime and smoother operations during busy seasons.
What if my studio uses specific software like Mindbody?
No worries—we specialize in seamless integrations with popular fitness platforms like Mindbody, Glofox, or Zen Planner. Our team maps your exact workflows, from class rosters to membership billing, and builds AI layers on top. For example, we can automate waitlist promotions when spots open, pulling data directly without manual exports. It's designed for your setup, ensuring everything flows without the glitches that plague off-the-shelf automations. We've done this for 30+ studios, cutting integration headaches by 50%.
How much does a custom system cost compared to subscriptions?
Subscriptions like Make.com or Zapier can run $500+ monthly for a mid-sized gym, adding up to $6,000 yearly with add-ons. Our custom builds start around $15,000 for a core system, but you own it outright—no recurring fees. Think long-term: it pays for itself in 2-3 months through saved admin time and higher retention. We scope based on your needs, like adding AI for personalized coaching, and offer phased payments. Clients often see ROI via reduced no-shows alone.
Can this system help with member retention specifically?
Absolutely—retention is our sweet spot for fitness businesses. We create AI that analyzes attendance, class preferences, and engagement signals to flag at-risk members early. For instance, if someone's yoga streak breaks, it auto-sends a custom re-engagement plan with free trial extensions. One gym saw churn drop from 15% to 8% in six months. It's not generic; we tailor it to your community's vibe, like incorporating wellness challenges, ensuring members feel seen and valued.
How long does it take to build and launch?
From our initial chat to launch, it's typically 6-8 weeks for a standard gym automation setup. We start with a deep dive into your operations—pinpointing pain points like peak-hour booking rushes—then prototype key features like automated check-ins. Testing ensures it handles real scenarios, like 200 members signing up for a spin class. Post-launch, we provide two weeks of support to tweak anything. It's faster than you think, and way more reliable than piecing together no-code tools.
Is the system secure for handling member health data?
Security is non-negotiable, especially with sensitive fitness data like workout logs or injury notes. We build with end-to-end encryption, GDPR/HIPAA-compliant standards, and role-based access so only authorized staff see personal info. Unlike shared platforms, your data stays in your owned system—no third-party risks. We've audited similar setups for wellness centers, preventing breaches that could cost gyms thousands in fines and trust. Peace of mind comes standard.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.