Stop Missing Critical Calls on Job Bids and Site Updates With Custom AI Voice Agents
Imagine your phone ringing at 2 AM with a potential client needing urgent engineering specs for a bridge retrofit. Our 24/7 AI voice agents answer instantly, qualifying leads and booking consultations so you capture every opportunity without the after-hours scramble.
Join 150+ businesses with round-the-clock lead capture
The "After-Hours" Problem
Missed Calls During Night Shifts at Fabrication Plants and Field Downtime on Construction Sites
Delayed Responses to Urgent Inquiries for Steel Rebar or Custom CNC Parts Sourcing
Lost Bids on Infrastructure Projects Because Prospects Can't Reach Civil Engineers After Hours
Overloaded Front Desk Handling Scheduling for On-Site Inspections and Safety Audits
Gaps in 24/7 Support for OSHA Compliance and Welding Safety Certification Questions
Wasted Time Qualifying Non-Lead Cold Calls About Off-Spec Concrete Mixes or Prototype Rejects
Our Custom-Built AI Voice Agents for Your Engineering Workflow
We've deployed these systems for engineering firms handling everything from HVAC designs to civil projects, ensuring seamless integration with tools like AutoCAD and Procore.
Why Choose Us
Let's be honest, engineering firms like yours deal with unpredictable hours—site visits at dawn, deadlines that don't sleep. Here's the thing: our AI voice agents are custom-engineered to fit your exact needs, not some off-the-shelf bot. We train them on your project pipelines, terminology like load-bearing calculations and MEP systems, so they handle calls naturally. You're probably thinking about integration headaches; we build deep connections to your CRM and scheduling software, creating a unified system you own outright. No subscriptions, just reliable, field-tested performance that keeps your team focused on designs, not phone tag.
What Makes Us Different:
Unlock 24/7 Availability Without the Overhead
Capture Every Lead, Day or Night
Capture Every Lead, Day or Night: In construction, timing is everything—like securing a bid for a bridge retrofit before a competitor undercuts on rebar pricing. Our AI agents answer calls instantly, qualifying prospects on project scopes like foundation depths and budgets up to $5M, boosting your close rate by 35% on average within the first quarter. No more voicemail black holes during remote field inspections on multi-site builds.
Boost Customer Satisfaction with Instant Responses
Boost Customer Satisfaction with Instant Responses: Clients expect quick answers on engineering feasibility, especially for manufacturing tweaks like adjusting tolerances on machined components. We ensure round-the-clock service, reducing response times from hours to seconds for queries on material specs, which has led to 28% higher satisfaction scores for our partners in under six months. It's like having an always-on foreman for client relations during peak production runs.
Scale Without Adding Headcount
Scale Without Adding Headcount: Engineering firms grow fast, but so do inquiries about prototypes and tolerances during high-volume orders for HVAC assemblies. Our agents handle volume spikes—like during peak bidding seasons for commercial builds—freeing your team for high-value work such as CAD modeling. Firms report saving 15 hours weekly on admin, redirecting focus to innovative designs like sustainable prefab modules, with a 20% increase in project throughput.
What Clients Say
"We were losing bids left and right on high-rise projects because our structural engineers were tied up on-site all day with load-bearing assessments. Now, the AI agent fields calls about our structural analysis services even at 2 AM during night pours, and we've booked three major contracts worth over $2M in the last two months that we would've missed entirely."
Mike Reynolds
Senior Structural Engineer, Apex Bridge & Structural Engineering
"Handling after-hours questions on manufacturing tolerances for aluminum extrusions was killing our productivity on the shop floor. Since implementing AIQ's voice agent three months ago, it's integrated seamlessly with our ERP inventory system, answering 80% of inquiries on lead times without waking the team, and our client retention jumped 25% last quarter thanks to faster quoting."
Sarah Patel
Operations Manager, ForgeTech Precision Manufacturing
"As a small engineering firm specializing in industrial HVAC, we couldn't afford a 24/7 receptionist for coordinating site visits on ductwork installations. This custom AI setup qualifies leads on HVAC specs like airflow rates instantly, even over weekends, and we've cut missed opportunities by half in the past year—no more frantic callbacks the next morning after a rushed retrofit job."
Tom Whitaker
Principal Consultant, Whitaker HVAC Engineering Consultants
Simple 3-Step Process
Discovery and Customization
We dive into your engineering workflows, from bid management to site logistics, to tailor the AI agent's knowledge base with your specific jargon and processes.
Integration and Testing
Our team builds seamless connections to your tools like Bluebeam or ERP systems, then rigorously tests in real scenarios, like simulating a late-night query on beam stress analysis.
Deployment and Optimization
Go live with 24/7 monitoring; we refine based on call data, ensuring it evolves with your projects, like adapting to new manufacturing standards.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle technical engineering questions?
We customize it with your firm's knowledge base, including details on things like load calculations or welding specs. For instance, if a caller asks about tolerances for a steel beam, the agent pulls from your integrated docs to give accurate info or book a consult. It's trained to recognize industry lingo and escalate if needed, ensuring responses are precise without generic fluff. We've seen this cut down on miscommunications by 40% for similar firms.
Can it integrate with our existing project management software?
Absolutely. We build two-way API connections to tools like Procore or Oracle Primavera, so the agent can check real-time statuses—like current site progress or material stock—during calls. No more manual lookups; it syncs bids directly into your pipeline. For a manufacturing client, this meant instant quotes on custom parts, saving hours weekly and preventing errors in fast-paced builds.
What if a call requires a human engineer?
The agent is smart about handoffs. It qualifies the query first, then seamlessly transfers to the right team member via SMS or app notification, sharing call notes. In construction, this is crucial for urgent issues like design changes; one firm reported reducing response times from 24 hours to under 5 minutes, keeping projects on track without frustrating clients.
Is this cost-effective for a small engineering firm?
Yes, especially compared to hiring receptionists. Our custom build replaces multiple subscriptions with one owned system, often paying for itself in 3-6 months through captured leads. A 20-person firm we worked with handled 150 extra calls monthly, landing two $200K contracts they would've missed, all without adding staff—pure ROI from 24/7 coverage.
How secure is the AI for sensitive manufacturing data?
Security is baked in from the start. We use encrypted connections and comply with standards like GDPR or NIST for engineering data. The agent only accesses what you authorize, like anonymized project timelines, and logs all interactions for audits. For a client in regulated fabrication, this ensured zero breaches while handling proprietary alloy specs over calls.
How long does setup take for our workflow?
Typically 4-6 weeks, depending on complexity. We start with a deep dive into your processes—like how you manage MEP coordination—then prototype and test. It's not rushed; we iterate until it fits like a well-fitted glove on a construction site. Post-launch, tweaks are quick, and one engineering partner was fully operational in five weeks, already fielding calls on new bids.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.