Stop Losing 25 Hours a Week to Manual Scheduling and Paperwork Reclaim Your Time with Custom AI Automation
HVAC teams waste 15-20 hours weekly on repetitive tasks like route planning and invoice chasing. Our custom AI systems cut that by 70%, delivering 3x ROI in the first year through seamless workflow integration.
Join 150+ businesses with streamlined operations and boosted profits
The "HVAC Overload" Problem
Dispatch teams drown in manual call routing for emergency furnace repairs, causing 2-hour delays in service during winter storms and frustrated customers facing frozen pipes
Technicians spend 2-3 hours post-job manually logging refrigerant charge levels, compressor serial numbers, and parts used in ServiceTitan, delaying the next AC installation call
Invoicing delays from mismatched work orders for ductwork replacements lead to 30-day cash flow gaps during peak heating seasons, straining payroll for field crews
Manual inventory tracking fails, leaving HVAC crews short on R-410A refrigerant or MERV-13 filters mid-install during humid summer heat waves, halting jobs and incurring overtime
Customer follow-ups for post-installation IAQ checks get buried in Outlook email threads, missing upsell opportunities for annual AC tune-ups and air purifier add-ons
Seasonal demand spikes for boiler servicing overwhelm manual forecasting in Housecall Pro, leading to overstocking evaporator coils in summer or underpreparing thermostats for winter
Our Custom-Built AI Workflows Tailored to Your HVAC Operations
With over a decade in home services tech, we've engineered solutions for 200+ contractors, slashing admin time by 60% on average
Why Choose Us
Like tuning a finicky furnace for peak efficiency, we diagnose your unique HVAC bottlenecks and craft a bespoke AI system. No off-the-shelf patches. We integrate your CRM, inventory tools, and dispatch software into one owned platform. Manual entry? Gone. Error-prone spreadsheets? Replaced. Your team gets real-time insights, from auto-routing techs around traffic to predicting part needs based on local weather patterns. Built enterprise-grade, it scales with your growing service fleet.
What Makes Us Different:
Unlock Time Savings That Drive Real ROI
Slash Admin Hours by 25+ Per Week
Slash Admin Hours by 25+ Per Week: Your dispatchers no longer juggle inbound calls for leaking heat pumps and overlapping calendars manually. AI auto-assigns jobs based on NATE-certified tech skills, proximity to zip codes, and traffic data, freeing up 25 hours weekly for proactive client outreach on maintenance plans. That's a 40% productivity boost, per industry benchmarks from the Air Conditioning Contractors of America.
Achieve 3-5x ROI in Under 12 Months
Achieve 3-5x ROI in Under 12 Months: Custom automation integrates with QuickBooks to cut billing errors on refrigerant top-offs by 80%, accelerating payments from 45 days to 15 for duct cleaning jobs. For a mid-sized HVAC firm with 20 techs, this means $150K+ in recovered cash flow annually from faster AR cycles, far outpacing generic tools' 1.5x returns during peak seasons.
Boost On-Time Service Rates to 95%
Boost On-Time Service Rates to 95%: AI-powered route optimization via Google Maps API navigates real-time traffic, weather alerts for ice storms, and predicts optimal paths for furnace tune-ups, reducing no-shows by 30%. Technicians arrive fully stocked with tools, cutting average job times from 4 hours to 3.2 hours and earning 4.8-star Google reviews that drive 15% more referrals in your local market.
What Clients Say
"Before AIQ Labs, our four NATE-certified techs lost half a day every week chasing paperwork after evaporator coil installs, manually entering pressures and leak test results. Now, the mobile app auto-logs everything from vent cleanings to part serial numbers via barcode scans, and we've cut overtime by 15 hours a month—equivalent to saving $2,500 in labor costs. It's like having an extra crew member who never calls in sick during flu season."
Mike Reynolds
Operations Manager, CoolBreeze HVAC Services, serving Denver metro area
"We were buried in scheduling chaos last winter for emergency boiler calls—double-bookings and techs driving 45 minutes out of route. Their custom AI sorted our routes in real-time, even flagged high-risk calls based on historical no-heat complaints. Revenue jumped 22% that quarter from completed jobs, and my stress levels? Way down now that we're hitting 92% on-time arrivals."
Sarah Patel
Owner, Precision Air Pros, specializing in residential heating in Chicago suburbs
"We integrated our inventory system with AI job forecasts last year, eliminating shortages of 16 SEER condensers during the July heat wave. No more running out mid-install or paying $8K in rush orders for capacitors from suppliers. The real-time dashboard now gives me visibility into stock levels across three warehouses, helping us optimize for shoulder seasons too."
Tom Garcia
General Manager, Elite Comfort Systems, Atlanta-based HVAC contractor
Simple 3-Step Process
Workflow Audit
We map your current HVAC processes, from intake calls to final walkthroughs, identifying leaks in efficiency like a pro spotting ductwork flaws.
Custom Design & Build
Our engineers construct your AI system, weaving in specifics like EPA compliance checks and tech certifications for flawless integration.
Deploy & Optimize
Roll out with hands-on training for your team, then monitor and tweak based on real job data to ensure peak performance year-round.
Why We're Different
What's Included
Common Questions
How does custom AI differ from standard HVAC software like Housecall Pro?
Standard tools offer templates that fit most but force your unique processes—like specialized boiler diagnostics—into rigid boxes, leading to workarounds and inefficiencies. Our custom AI is built around your exact workflow: integrating your legacy dispatch logs with modern AI for predictive routing. We've seen contractors save 18 hours weekly this way, versus the 5-10 hours from plug-and-play apps. It's ownership, not renting a mismatched fit, ensuring scalability as you add electric heat pump services without starting over.
What kind of time savings can HVAC contractors expect?
Based on our deployments, expect 20-30 hours reclaimed weekly per team. Dispatchers automate routing, techs skip manual reports via mobile AI capture, and admins cut invoice chasing. For a 10-tech firm, that's equivalent to hiring another full-timer without the payroll hit. Industry data from PHCC shows manual tasks eat 35% of HVAC work hours; our systems reduce that to under 10%, with ROI hitting break-even in 4-6 months through faster billing and fewer errors.
Is this AI compliant with HVAC regulations like EPA rules?
Absolutely. We embed compliance directly: AI tracks refrigerant usage per job, auto-generates Section 608 logs, and flags disposal needs. Unlike generic automations that overlook these, our systems are vetted by industry experts. For instance, one client avoided $5K in fines last year thanks to automated audit trails. We tailor to your state's codes, ensuring seamless integration without manual overrides that breed mistakes.
How long does it take to implement for our business?
From initial audit to live deployment, 6-8 weeks for most HVAC operations. We start with a 1-week deep dive into your service types—residential vs. commercial—and build in phases: core dispatch first, then inventory. Testing with your real data ensures no disruptions during peak seasons. Post-launch, we optimize over the next month, fine-tuning based on actual call volumes. It's faster than piecing together multiple tools, with minimal downtime.
Can this scale if we expand our service area?
Yes, designed for growth. Our architecture handles adding territories seamlessly—AI recalibrates routes for new zip codes and incorporates local regs. A client expanded from urban repairs to rural installs; their system absorbed 50% more jobs without added headcount, boosting margins by 15%. We avoid the scaling walls of no-code platforms, providing modular upgrades like multi-location dashboards as your fleet grows.
What if we're already using other software integrations?
We specialize in bridging existing setups. Whether it's QuickBooks for billing or FieldEdge for scheduling, our AI creates two-way syncs without data silos. No rip-and-replace; we enhance what's there. For example, we linked a client's GPS trackers to AI forecasting, cutting fuel waste by 25%. Migration is handled in stages to keep your operations humming, with full data ownership transferred to you.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.