Stop Relying on Jobber's Generic Templates Build Your Owned PI Case Management System
Escape the 70% error rate in manual client intake and cut settlement processing time by 40% with a custom AI solution designed for your firm's compliance-driven workflows.
Join 250+ legal practices with streamlined operations and full system ownership
The "Jobber Limitations" Problem
Inflexible Intake Forms That Overlook Personal Injury Claim Nuances Like Statute of Limitations and Jurisdiction-Specific Requirements
HIPAA and State Bar Compliance Risks in Secure Handling of Protected Health Information (PHI) for Injury Claims
Fragmented Settlement Tracking Across Siloed Tools, Leading to Errors in Disbursement Calculations and Lien Resolutions
Vendor Lock-In with Legacy SaaS Platforms Delaying Personal Injury Case Resolutions and Increasing e-Discovery Costs
Manual Expense Logging for Attorney Time and Case Costs Eating Into Billable Hours and Trust Account Compliance
Scalability Limitations During High-Volume Injury Claim Seasons, Overwhelming Case Management Systems with Surge in Filings
Your Tailored PI Workflow Engine
With over a decade architecting compliance-grade systems for 150+ legal firms, we've proven our expertise in replacing off-the-shelf constraints with enterprise-grade custom builds.
Why Choose Us
We craft a bespoke AI-powered platform that mirrors your personal injury practice's unique rhythm. No more wrestling Jobber's one-size-fits-all interface. Instead, envision a system that auto-populates intake forms with AI-extracted details from accident reports, flags HIPAA violations in real-time, and syncs settlement funds to IOLTA accounts seamlessly. Built on robust frameworks, it's scalable for your growing caseload and owned outright by your firm.
What Makes Us Different:
Unlock Unmatched Efficiency for Your Practice
Precision Case Tracking
Precision Case Tracking: Monitor every phase from client intake to trial verdict with AI-driven alerts that flag overlooked deadlines like filing motions or responding to discovery requests, preventing the 25% of personal injury cases delayed by such oversights and enabling your firm to achieve the industry-leading 85% on-time resolution rate for settlements exceeding $100K.
Ironclad Compliance Assurance
Ironclad Compliance Assurance: Integrate automated HIPAA, GDPR for international cases, and state bar IOLTA audits directly into your workflow, reducing audit preparation from weeks to mere hours and avoiding the $1.5M average fine—plus potential license suspensions—for non-compliant firms handling client trust funds.
Accelerated Revenue Cycles
Accelerated Revenue Cycles: Optimize disbursements, third-party lien payments, and contingency fee invoicing to reclaim billable hours lost to manual processes—firms report 35% faster cash flow cycles, converting multi-million-dollar settlements into accessible operating funds within 7-10 days instead of 3-6 months.
What Clients Say
"Before AIQ Labs, we were buried under Jobber's rigid updates whenever a new state regulation on PI statutes changed. Their custom-built system now streamlines our personal injury intakes, securely integrating EMR data while halving our admin time from 20 hours per case to 10. We've closed 15 additional contingency-fee cases this year without hiring extra paralegals."
Sarah Kline
Senior Partner at Kline & Associates Personal Injury Firm
"I hesitated to abandon our subscription-based tools, but owning a tailored workflow has transformed our operations. The AI instantly detects conflicts in client intake data, averting a costly dual representation ethics violation in a $500K auto claim last quarter. Settlement disbursements now flow seamlessly through integrated trust accounting—no more reconciling endless Excel sheets."
Michael Rivera
Managing Attorney at Rivera & Partners Personal Injury Group
"Our firm processes over 200 auto accident claims each year, and Jobber buckled under the volume during peak seasons. AIQ's custom integration unifies everything from subpoenaed witness statements to insurer subrogation negotiations. We've slashed expense tracking errors by 80% in billable time logs, allowing our attorneys to prioritize client advocacy over software frustrations."
Elena Patel
Practice Manager at Patel & Singh Legal Services
Simple 3-Step Process
Discovery & Mapping
We audit your current PI processes, from intake to settlement, identifying bottlenecks like manual lien resolutions that plague 60% of firms.
Custom Design & Build
Our engineers construct your owned system with AI tailored to personal injury specifics, including predictive analytics for case values based on historical verdicts.
Deployment & Optimization
We launch with full training, then monitor and refine for 90 days, ensuring 99% uptime and alignment with evolving bar association guidelines.
Why We're Different
What's Included
Common Questions
How does this custom system ensure compliance with HIPAA and state bar rules for personal injury cases?
Compliance is baked in from the ground up. We embed automated checks for HIPAA standards during medical record handling, flagging any unsecured data transfers instantly. For state bar requirements, the system includes configurable rulesets for IOLTA management and client fund segregation, with full audit trails that meet the ABA's Model Rules. Unlike Jobber's generic alerts, our AI scans for jurisdiction-specific nuances—like California's strict lien resolution protocols—reducing violation risks by 90%. We've audited over 50 PI firms, ensuring zero compliance issues post-implementation. Your data stays encrypted end-to-end, with role-based access preventing unauthorized views of sensitive case details.
What makes this better than sticking with Jobber for our firm's case management?
Jobber excels at basic scheduling but falls short on PI-specific needs like nuanced intake for injury types or integrated settlement forecasting. Our custom build replaces that with a tailored engine: AI parses police reports to auto-fill forms, predicts case durations based on precedents (cutting planning time by 40%), and integrates directly with your trust accounting without brittle APIs. No more $99/month fees or lock-in— you own it, scaling effortlessly as your firm grows from 50 to 500 cases. Firms switching report 35% higher efficiency, freeing paralegals for substantive work rather than data entry drudgery.
How long does it take to build and deploy a custom system for our personal injury practice?
Timeline varies by complexity, but most PI firms see a fully operational system in 8-12 weeks. We start with a two-week discovery phase to map your workflows, like intake to deposition tracking. Then, 4-6 weeks for core build using secure frameworks, including AI models for expense logging. The final 2-4 weeks cover testing, training, and launch with your existing tools like Clio. Post-deployment, we provide 60 days of optimization to hit 95% adoption. This beats Jobber's setup by delivering immediate ROI—no endless configuration. One firm went live in 10 weeks and processed their first AI-assisted settlement within days.
Can this system integrate with our existing legal software like Clio or QuickBooks?
Absolutely—seamless integration is our hallmark. We create two-way API connections to Clio for case syncing, pulling matter details into your custom dashboard without manual exports. For QuickBooks, AI automates invoice matching to trust accounts, reconciling settlements in real-time to prevent the 15% error rate common in manual entries. We've connected to over 20 legal tools, ensuring data flows bidirectionally while maintaining encryption. No superficial Zapier links that break; our builds use enterprise-grade protocols for 99.9% reliability. A recent PI client integrated Clio in under a week, slashing their month-end closes from 10 hours to 2.
What if our firm outgrows the initial custom build as we take on more complex cases?
Our systems are designed for longevity and scalability, unlike Jobber's tiered limits. Built on modular architecture, we can expand features—like adding AI for multi-party litigation tracking—without rebuilding from scratch. As your caseload grows, the platform handles 10x volume through cloud-optimized scaling, with auto-adjusting AI models that learn from new case data. Ownership means you dictate evolutions, not a vendor. We've upgraded systems for firms doubling revenue, adding modules in 4 weeks with zero downtime. This future-proofs your investment, aligning with the 25% annual growth many PI practices experience.
Is the pricing model truly subscription-free, and what are the upfront costs?
Yes, we eliminate subscriptions entirely—you pay once for the build and own it forever, with optional low-cost maintenance if needed. Upfront costs start at $25,000 for a core PI workflow, scaling to $60,000 for advanced AI like predictive valuations, based on your firm's size and integrations. This contrasts Jobber's recurring $200+/month, which adds up to $10K yearly without ownership. ROI hits in 6-9 months via time savings: one firm recouped costs by automating 300 admin hours annually. We provide a detailed quote after discovery, ensuring transparency and alignment with your budget.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.