Stop Relying on Fragile Make.com Automations for Your Dealership Own a Custom AI System Built for Your Sales Floor
In the fast-paced automotive world, 80% of dealerships waste over 15 hours weekly on manual tasks like VIN verification and lead routing—tasks that brittle no-code tools like Make.com fail under high-volume pressure. Our tailored solution delivers enterprise-grade efficiency, cutting those losses and boosting close rates by up to 35%.
Join 250+ automotive businesses with streamlined workflows and owned systems
The "Integration Overload" Problem
Disconnected Dealer Management Systems (DMS) and Customer Relationship Management (CRM) Tools Slowing Vehicle Deal Closures by 2-3 Days
Manual Vehicle Identification Number (VIN) Decoding and Federal Motor Vehicle Safety Standards (FMVSS) Compliance Checks Consuming 15-20 Hours Weekly in Service Bays
Inaccurate Real-Time Syncs Between OEM Parts Inventory and Dealer Stock Leading to 10-15% Lost Aftermarket Parts Sales Opportunities
Fragmented Lead Routing from Digital Retail Platforms like Dealer.com to Sales Floor, Resulting in 25% Drop-Off in Test Drive Bookings
Unreliable Service Appointment Automations in CDK or Reynolds & Reynolds Systems Failing During Peak Oil Change and Tire Rotation Seasons
Outdated Warranty Claim Processing Through NADA Guidelines Delaying Manufacturer Reimbursements by 7-10 Days Per Claim
Our Tailored AI Alternative to Make.com
With a proven track record in automotive integrations, we've empowered 150+ dealerships to replace subscription traps with owned, scalable systems
Why Choose Us
Unlike Make.com's rigid templates that buckle under dealership demands—like syncing high-volume trade-ins or real-time lot inventory—AIQ Labs engineers a custom-built AI workflow precisely for your operations. We dive into your unique challenges, from digital showroom leads to service bay bottlenecks, crafting flexible automations that adapt as your business grows. This isn't assembly; it's architecture. Your system becomes a seamless extension of your team, handling everything from predictive parts ordering to automated F&I approvals with industry-leading reliability.
What Makes Us Different:
Unlock Dealership Efficiency Without the Lock-In
Accelerate Deal Cycles by 40%
Accelerate Vehicle Deal Cycles by 40%: Custom AI automations integrate seamlessly with your DMS to route qualified leads—such as SUV shoppers—to the specialized salesperson, factoring in trade-in values from Carvana API data and past service history. Eliminate unreliable Make.com zaps that fail during high-volume new model launch periods. Dealerships report closing 25% more F&I deals monthly, converting digital inquiries to in-person vehicle demos within 2 hours on average.
Slash Service Downtime with Predictive Scheduling
Slash Service Downtime with Predictive Scheduling: Our AI analyzes telematics data from connected vehicles and service records to forecast needs like brake pad replacements, automatically reserving bays and alerting parts for just-in-time OEM ordering. Overcome Make.com's fragile links to tools like Mitchell1 that falter under load. Achieve 30% faster service turnaround, with customer satisfaction scores rising 20% and average upsell revenue per repair order increasing by $150 through targeted accessory recommendations.
Own Compliance and Data Security End-to-End
Own Compliance and Data Security End-to-End: Embedded AI automates VIN decoding for odometer fraud detection and warranty claims under NMEDA standards, ensuring adherence to TCPA for SMS service reminders and state DMV regulations—without Make.com's incomplete logging. Retain full control over your customer PII in a secure, dealership-hosted environment, preventing vendor lock-in. Post-implementation, dealerships achieve zero fines from FTC audits, with 100% audit-ready trails for every automated VIN verification or claim submission.
What Clients Say
"Before AIQ Labs, our Make.com integrations kept dropping inbound leads from our AutoTrader listings during end-of-month sales pushes—we'd lose 20% of potential truck buyers to sync errors. Now, their custom DMS-CRM bridge routes leads based on trim preferences, boosting showroom walk-ins by 45 in Q2 alone. It's like adding a digital F&I specialist that operates 24/7 without overtime costs."
Mike Reynolds
General Manager, Apex Ford Lincoln Dealership
"We relied on Zapier and Make.com for syncing our CDK inventory with Reynolds parts database, but it choked on our 500-unit used car lot during holiday trade-ins. AIQ Labs crafted a bespoke AI that leverages local market data from Black Book to predict demand for EV charging accessories—slashing overstock by 28% and saving $15K in holding costs over three months. Ditched those recurring fees for a scalable, in-house solution."
Sarah Kline
Inventory Operations Director, River City Chevrolet Buick GMC
"Service scheduling was chaos with generic tools; handling inbound calls for alignments and transmissions meant manual reschedules eating 4 hours daily. AIQ's custom voice AI now integrates with our Xtime system to book slots via natural language, cutting no-shows by 35% during winter tire season. We've freed up 12 advisor hours weekly for higher-margin collision repairs—transformative for our 8-bay operation."
Tom Vargas
Service Department Manager, Elite Toyota of Riverside
Simple 3-Step Process
Discovery and Audit
We analyze your current dealership workflows, from lead gen to service delivery, identifying Make.com pain points like failed DMS syncs. This 2-week deep dive ensures our solution targets your exact bottlenecks.
Custom Design and Build
Our engineers architect your owned AI system using advanced frameworks, integrating with your tools like CDK Global. Expect a prototype in 4-6 weeks, fully tailored to handle automotive specifics like trade-in valuations.
Deployment and Optimization
We roll out the system with on-site training for your team, then monitor performance for the first month. Iterative tweaks ensure 99% uptime, scaling effortlessly as your dealership expands.
Why We're Different
What's Included
Common Questions
How does your custom system differ from Make.com for dealership automations?
Make.com excels at simple zaps but struggles with complex, high-volume automotive tasks like real-time DMS syncing or compliance-heavy VIN processing—often leading to 20-30% failure rates during peaks. Our solution is a fully owned AI system, custom-coded for your dealership's needs. We integrate deeply with tools like CDK, adding AI layers for predictive analytics, such as forecasting trade-in values from market data. No subscriptions, just a one-time build that you control, reducing long-term costs by 60% and ensuring 99.9% reliability. We've seen dealerships cut manual interventions from 15 hours to under 2 per week.
What specific automotive challenges does this address?
We target pain points unique to car dealerships, like fragmented lead flow from digital platforms to sales teams, which Make.com handles superficially but breaks under volume. Our custom AI automates end-to-end: capturing online inquiries, scoring leads by affinity to inventory, and routing to reps with context. For service, it predicts bay needs from historical data, preventing overbooking. Inventory syncs become proactive, flagging low-stock parts before shortages hit. This unified approach eliminates the 'subscription chaos' of multiple tools, creating a single source of truth that boosts efficiency—clients report 35% faster deal cycles and 25% higher customer satisfaction scores.
How long does it take to build and deploy the system?
Timeline varies by complexity, but most dealership projects span 8-12 weeks. We start with a 2-week audit of your current setup, mapping workflows like lead-to-CRM handoffs or service scheduling. The build phase (4-6 weeks) involves coding custom AI modules, testing against your data volumes. Deployment includes 2 weeks of integration and training, with our team on-hand for go-live. Post-launch, we optimize for 30 days. This phased approach ensures minimal disruption—unlike Make.com's quick but unstable setups—delivering a robust system ready for your next sales event.
Can I really own the system without ongoing fees?
Absolutely. Unlike Make.com's perpetual subscriptions that can exceed $5,000 annually for growing dealerships, our model is build-once, own-forever. You get full source code access, hosted on your infrastructure or ours with transparent pricing. Updates are yours to manage or we provide optional support at fixed rates. This shifts you from renting fragile automations to owning an enterprise-grade asset tailored to automotive ops. Dealerships save 70% on tools over 3 years, reinvesting in staff or inventory. No lock-in means you evolve the system as needs change, like adding EV-specific modules.
Is the system secure for handling sensitive customer and vehicle data?
Security is paramount in automotive, where data breaches can cost $4 million on average. Our custom builds incorporate end-to-end encryption, role-based access, and AI-driven anomaly detection to flag unusual activities, like unauthorized VIN accesses. We comply with TCPA, GDPR, and auto-specific regs, with audit logs for every transaction. Unlike Make.com's shared infrastructure vulnerabilities, your owned system isolates data—no third-party risks. We've audited integrations with Dealertrack to ensure HIPAA-level protection for F&I docs. Clients undergo zero incidents, with built-in features like automated consent tracking for marketing outreach.
What if my dealership scales or adds new services?
Our architecture is designed for growth, unlike Make.com's limits on tasks and complexity that force pricey upgrades. Built with modular AI frameworks, your system scales seamlessly—handling 10x lead volume or integrating new tools like EV charging APIs without rebuilds. For example, as you expand to fleet sales, we add predictive modules for bulk ordering. Post-deployment, enhancements are straightforward, often in days. Dealerships starting at 100 vehicles have scaled to 500 without hiccups, maintaining 40% efficiency gains. This flexibility ensures your investment future-proofs operations amid industry shifts like electrification.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.