Stop Juggling Fragile Zapier Automations That Break During Peak Class Seasons Own a Custom AI System Built for Your Gym's Rhythm
Imagine ditching the monthly fees and integration headaches—over 80% of fitness businesses waste 15+ hours weekly on manual member check-ins, retention tracking, and class scheduling that off-the-shelf tools just can't handle right.
Join 250+ fitness businesses boosting retention by 35% with owned AI workflows
The "Make.com" Limitations Problem
Zapier zaps crumble when syncing HIIT class attendance with your CRM during peak 6am bootcamp rushes, causing real-time check-in failures
One-size-fits-all templates fail to capture unique member wellness goals like tracking downward dog progress in yoga or macro-balanced nutrition plans
Subscription costs pile up while automations can't handle peak-season member surges, like New Year's resolution rushes, without crashing during group cycle sessions
Fragile connections between Mindbody booking apps and Stripe payment systems lead to missed yoga membership dues and overwhelmed front-desk staff during class sign-ups
No easy way to automate personalized retention emails for members at risk of dropping off after holiday lulls, missing out on re-engaging them for spring detox programs
Off-the-shelf limits prevent integrating Fitbit wearable data for real-time heart rate coaching feedback during high-intensity interval training group sessions
Your Tailored AI Alternative to Make.com: Built for Gym Retention and Member Magic
We've powered 150+ fitness studios with custom systems that turn chaotic operations into seamless experiences
Why Choose Us
Let's be honest, you're probably thinking Make.com's quick zaps are a fitness hack. But here's the thing—they're like a generic workout plan that ignores your form and leaves you sore. At AIQ Labs, we craft a custom-built AI workflow just for your gym's pulse. No more renting brittle tools. We integrate your member management, class scheduling, and retention signals into one owned system that flexes with your unique needs—like automating post-class surveys that feed into personalized wellness nudges. It's flexible, scalable, and yours forever.
What Makes Us Different:
Unlock Retention Rocket Fuel with Custom Flexibility
Boost Member Stickiness Without the Tech Headaches
Boost Member Stickiness Without the Tech Headaches: Picture this: Your system automatically flags members skipping spin classes and sends tailored invites to a restorative yoga session within 24 hours. We've seen boutique gyms retain 25% more members by owning these automations—no more Make.com limits holding you back from that personal touch during busy wellness seasons.
Scale Operations Like Adding Plates to the Barbell
Scale Operations Like Adding Plates to the Barbell: As your yoga studio grows from 100 to 500 members, our custom AI handles the load without extra subscriptions, automating inventory for post-class protein shakes or mat bookings. This saves your team 20 hours a week on admin drudgery, freeing them to focus on one-on-one wellness consultations instead of paperwork.
Own Your Data Fortress, No Vendor Lock-In Drama
Own Your Data Fortress, No Vendor Lock-In Drama: Unlike Zapier's rental model, you control every integration—from Square payment gateways to Apple Watch syncs for step-count tracking. This means quick tweaks for seasonal challenges, like integrating outdoor bootcamp weather alerts, without waiting on a vendor's roadmap, ensuring seamless wellness program adaptations.
What Clients Say
"Before AIQ, our Zapier setup kept dropping member check-ins during our 6am CrossFit rushes, leading to double-bookings and angry texts from athletes. Now, with their custom system, everything syncs flawlessly with our CRM—we've cut no-shows by 40% in just three months, and our retention's up because members feel truly supported in their fitness goals."
Sarah Jenkins
Owner, CoreFit CrossFit Studio
"I was skeptical about ditching Make.com, but AIQ built us an automation that pulls MyFitnessPal nutrition logs from our app and ties them to personalized class recommendations, like suggesting Pilates for core strength. It's saved us 10 hours a week on manual follow-ups, and we've seen a 15% bump in upsells for one-on-one nutrition coaching since launch last quarter."
Mike Rivera
General Manager, Peak Wellness CrossFit Gym
"Our old zaps couldn't handle integrating with our tiered memberships for mindfulness retreats and aerial yoga workshops. AIQ's solution is a game-changer—automated SMS reminders have filled our off-peak slots by 30%, adding $8K in revenue from wellness packages we didn't have before, all within the first two months."
Lisa Chen
Operations Director, Harmony Yoga & Wellness Center
Simple 3-Step Process
Discovery Dive
We chat about your gym's daily grind—from class flow to retention hurdles—and map out the exact automations needed, like syncing sign-ups with gear rentals.
Custom Blueprint
Our team designs a tailored AI workflow, integrating your tools without the fragility of off-the-shelf zaps, ensuring it fits your member experience like a perfect deadlift grip.
Build and Launch
We code, test, and deploy your owned system, training your staff so you hit the ground running with zero disruptions to your squat sessions or spin cycles.
Why We're Different
What's Included
Common Questions
How does this custom solution differ from Make.com for my gym's needs?
Make.com is great for simple zaps, but it's like a one-size-fits-all gym membership—it breaks under your specific demands, like handling 200+ daily check-ins or customizing retention flows for pilates vs. weights. We build a bespoke AI system tailored to your workflow, integrating deeply with your tools without monthly fees. For example, we can automate sending personalized recovery tips post-HIIT based on member data, something Zapier struggles with at scale. You'll own it all, scaling effortlessly as your studio grows, and avoid the integration failures that plague 70% of fitness ops using off-the-shelf stuff. It's flexible, robust, and designed to boost your member retention by focusing on what matters most.
What fitness challenges does this solve specifically?
In the fitness world, challenges like manual class roster updates, tracking member progress across apps, or predicting drop-offs after busy seasons eat up time. Our custom alternative tackles these head-on: Imagine AI automatically flagging a member who's missed three yoga sessions and queuing a gentle nudge with a free trial class. We handle the nuances of wellness tracking—syncing nutrition apps with workout logs—without the limitations of Make.com's templates. Gyms using our systems report 30% less admin time, letting staff focus on coaching. It's built for your exact setup, whether you're a boutique studio or multi-location chain, ensuring smooth operations even during peak New Year's rushes.
How much does owning a custom system cost compared to subscriptions?
Subscriptions like Make.com can run $500+ monthly for a mid-sized gym, adding up to $6K yearly just for basic automations that often fail. Our one-time custom build starts around $10K-$25K depending on complexity, but you own it forever—no recurring fees, no lock-in. Think of it as investing in your own equipment versus gym dues; over two years, it pays for itself through saved time and higher retention (we've seen clients add $20K+ in annual revenue). We scope it to your needs, like automating payment reminders or class feedback loops, delivering ROI fast. Plus, maintenance is minimal since it's production-ready code, not fragile zaps.
Can this integrate with my existing gym software like Mindbody?
Absolutely— we specialize in deep, two-way integrations with popular fitness tools like Mindbody, Glofox, or Zen Planner. Unlike Make.com's superficial connections that break during high-volume periods (think holiday sign-ups), our custom AI creates unbreakable links. For instance, we can pull real-time attendance data to auto-update member profiles and trigger wellness check-ins. We've done this for dozens of studios, ensuring data flows securely without manual tweaks. It's all about your unique setup: If you use wearables for tracking, we weave that in too. The result? A single source of truth that enhances member experiences, like personalized post-class recommendations, without the vendor dependencies.
How long does it take to build and see results in my fitness business?
From discovery to launch, it's typically 6-8 weeks for a core system, depending on your gym's complexity—faster than waiting on Make.com's evolving features. We start with a quick audit of your pain points, like inefficient retention tracking, then prototype key automations for early wins. One client saw a 20% no-show reduction in the first month after go-live. Post-launch, we monitor and refine, ensuring it adapts to your cycles, like summer slowdowns. You're up and running with training included, so your team can focus on members right away. Long-term, it evolves with you, turning one-off fixes into a retention powerhouse.
Is this scalable for a growing fitness studio?
Yes, our systems are engineered for growth, unlike Make.com's limits that cap at certain task volumes, forcing upgrades or workarounds. We use advanced frameworks that handle scaling from 50 to 500 members seamlessly—adding features like AI-driven group class personalization as you expand. For example, a studio we built for started with basic scheduling and now includes predictive churn alerts that've helped them open a second location without extra hires. It's flexible: Bolt on new integrations for virtual classes or merchandise sales without rebuilding. You own the scalability, avoiding subscription traps that balloon costs with your success.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.