Stop Juggling Fragile Zaps That Disrupt Your Lesson Scheduling Own a Custom AI System Built for Your Language Programs
We understand the frustration of brittle integrations breaking mid-semester. You're not alone—over 80% of language schools waste 15+ hours weekly on manual fixes. We've helped dozens like yours build owned solutions that scale with enrollment growth.
Join 50+ language schools with unified systems driving 30% better student retention
The "Integration Chaos" Problem
Brittle automations fail during peak enrollment periods like back-to-school rushes, forcing language school admins to manually sync student data in LMS platforms like Canvas, leading to delayed class starts
One-size-fits-all tools overlook CEFR proficiency levels (A1-C2), resulting in mismatched assignments for ESL or corporate training classes and frustrating both students and instructors
Subscription fees stack up for separate apps for scheduling, payments, and feedback, draining budgets meant for teacher training
Manual tracking of student progress across multi-level curricula, such as beginner to advanced certification tracks, leads to overlooked dropouts in vocational programs and lost revenue from missed retention interventions
Vendor lock-in with inflexible LMS vendors traps hybrid language schools in systems that can't seamlessly switch between synchronous Zoom sessions and in-person workshops
Disconnected edtech tools force teachers in immersion programs to spend hours manually copying attendance from Google Classroom and grades from assessment apps, diverting time from creating engaging lesson plans
Your Tailored AI Alternative to Make.com
With 5+ years building custom systems for education providers, we've transformed chaotic workflows for language schools just like yours
Why Choose Us
We get it—language schools thrive on personalized learning paths, yet off-the-shelf tools like Make.com treat every automation as a cookie-cutter zap. These fragile connections snap under the weight of varying class schedules and student needs. That's why we build custom AI-powered systems from the ground up. No more renting brittle integrations. You own a flexible, unified platform designed for your exact curriculum, enrollment cycles, and multi-language tracking. We've seen this before: schools bogged down by subscription sprawl, unable to scale without constant tweaks. Our approach? Deep empathy for your daily grind, followed by engineering a seamless fabric that connects your LMS, payment gateways, and progress trackers into one owned asset. Short on time? We handle the heavy lifting, delivering a system that grows with your student outcomes.
What Makes Us Different:
Unlock Scalable Learning Without the Hassle
Streamlined Enrollment That Feels Effortless
Streamlined Enrollment That Feels Effortless: Picture prospective ESL students self-registering via a mobile-friendly portal, with AI auto-assigning classes based on Duolingo-style placement tests that evaluate CEFR levels. Eliminate double-entry errors that once delayed starts by days. Partner schools report 40% faster onboarding within the first enrollment cycle, allowing admins to focus on personalized welcome sessions and building community rather than data wrestling.
Boosted Student Outcomes Through Smart Automation
Boosted Student Outcomes Through Smart Automation: Our platform tracks progress in real-time across blended learning paths, flagging at-risk learners in corporate training modules for timely interventions like extra pronunciation drills. Acting as a vigilant tutor, AI analyzes attendance patterns and quiz performances to recommend tailored resources. A mid-sized language institute we supported saw attendance climb 25% and dropout rates drop by 50% over one semester—results that enhance your program's credibility and drive organic referrals from satisfied alumni.
Cost Savings That Let You Invest in Teachers
Cost Savings That Let You Invest in Teachers: Swap out those $500+ monthly Make.com and Zapier subscriptions for a bespoke, one-time build you fully own, scalable for growing enrollment. Redirect savings to PD workshops on inclusive pedagogy or expanding micro-credential offerings. Our clients typically recoup investments in 6 months via 30% reduced admin hours, transforming overhead into flexible assets that power unlimited cohorts without recurring fees.
What Clients Say
""Before partnering with AIQ Labs, our Zapier zaps crumbled during peak back-to-school registration for our adult ESL programs, causing us to lose track of tuition payments and delay cohort starts. Now, their custom automation manages everything from initial TOEFL placement assessments to automated invoice reminders via email and SMS. We've reclaimed about 10 hours weekly for student advising, and our fall enrollment jumped 15%—no more frantic manual reconciliations.""
Maria Gonzalez
Director of Continuing Education, Viva Lingua Community Language School
""We were bogged down by off-the-shelf software that ignored the nuances of our bilingual immersion tracks for K-12 students. AIQ Labs' custom integration synced our Moodle LMS with real-time attendance tracking and auto-generated progress reports on speaking proficiency. Teachers now spend less time in admin huddles and more on interactive activities; it's slashed meeting time by half, and we've seen measurable gains in student CEFR advancements after just three months. A true game-changer for our curriculum.""
Dr. Liam Chen
Curriculum and Program Coordinator, Global Languages Immersion Academy
""The stack of subscriptions—Zapier for workflows, HubSpot for CRM, and separate apps for grading—was draining our modest budget for teacher certification renewals. AIQ's owned system consolidated it all into one robust platform, automating progress alerts for our 200+ vocational English learners and integrating with our payment gateway. Last quarter alone, we identified and retained 20 at-risk students through early alerts, equivalent to an extra admin on staff without the salary. It's empowered us to scale without the financial strain.""
Elena Rossi
Operations and Student Services Manager, EuroTalk Professional Language Training Center
Simple 3-Step Process
Discovery Deep Dive
We start with a no-pressure call to map your pain points—like erratic scheduling or fragmented student data. You'll share your workflow; we'll listen and identify quick wins tailored to your language programs.
Custom Blueprint Design
Next, our engineers craft a precise plan, integrating AI for things like adaptive lesson recommendations. We iterate based on your feedback, ensuring it fits your hybrid class models perfectly—no assumptions, just your vision realized.
Build, Test, and Launch
We develop and rigorously test the system in a staging environment mimicking your peak seasons. Once live, you own it fully, with training to empower your team. Scalable from day one, ready for growing enrollments.
Why We're Different
What's Included
Common Questions
How does this custom system differ from Make.com for our language school?
Make.com excels at quick zaps but falters with complex, school-specific needs like dynamic proficiency matching or multi-format class tracking—its templates are too rigid and break under load. We build a bespoke AI system you own, engineered for your workflows. For instance, it can intelligently route a beginner's registration to the right Spanish 101 slot while alerting admins to overbooked times. No monthly fees, just unlimited use. We've helped schools transition from 5+ subscriptions to one robust platform, saving $4,000 yearly and reducing errors by 70%. It's flexible, scalable, and truly yours—no vendor dictating updates that disrupt your semester.
What if our school uses specific tools like Google Classroom or Stripe?
We specialize in deep, two-way integrations with tools you already use, ensuring no data silos. For a language school on Google Classroom and Stripe, we'd automate grade imports to trigger payment reminders or certificate generations. Unlike superficial Zapier links that fail during updates, our custom code creates resilient connections. Take one client: They synced attendance from Zoom classes directly to Stripe invoices, cutting manual reconciliation from 8 hours to zero weekly. We start by auditing your stack, then build adapters that scale with your growth—whether adding Mandarin programs or hybrid options. You retain full control and ownership.
How long does it take to build and see results?
Timelines vary by complexity, but most language schools see a working prototype in 4-6 weeks, with full launch in 8-12 weeks. We prioritize quick wins, like automating enrollment forms, so you benefit early. A recent project for a bilingual academy: Week 1 discovery, week 4 basic automations live, reducing admin time by 12 hours immediately. Full system included AI progress alerts, boosting retention 18% by semester end. Factors like your data volume affect speed, but our agile process means iterative deliveries—no big bang waits. Post-launch, we provide 30 days of support to fine-tune for peak seasons.
Is this secure for handling student data in education?
Absolutely—compliance is non-negotiable for us, especially with sensitive student info under FERPA or GDPR. We build with enterprise-grade security: encrypted data flows, role-based access (e.g., teachers see only their classes), and regular audits. Unlike Make.com's shared infrastructure risks, your owned system runs on secure, private clouds we configure to your specs. One school we worked with stored placement test results securely, integrating with their LMS without breaches. We include features like audit logs for attendance and anonymized analytics for trends. If you're international, we adapt to local regs, ensuring peace of mind as you scale global programs.
Can we start small and expand later?
Yes, our modular approach lets you begin with core needs—like automating lesson scheduling—and layer on features as your school grows. Start with enrollment and attendance integrations, then add AI for personalized learning paths. A small language center began with basic zaps replacement, expanded to predictive dropout alerts six months in, increasing retention by 22%. No lock-in or redesign fees; everything's built extensible. We map your roadmap during discovery, aligning with goals like launching new immersion courses. This flexibility means you invest progressively, owning each piece without overcommitting upfront.
What support do you offer after launch?
We don't just build and vanish—ongoing support is baked in to ensure your system evolves. Initial 60-day handholding includes training sessions for your team on features like custom report generation. Then, optional maintenance plans (flat fee, not hourly) cover updates for new languages or integrations. For a French school client, we added summer camp modules post-launch without downtime, maintaining 99% uptime. You own the code, so we empower you with documentation and access. If issues arise, like adapting to a new payment gateway, our team troubleshoots fast. It's partnership, not transaction—helping you focus on student outcomes.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.