For CrossFit Gym Owners Juggling Member Management and Workouts

Stop Overpaying for ServiceTitan's Rigid Setup Own a Custom AI System Built for Your Box

Imagine ditching those monthly fees that balloon to $2,000+ for features you barely use, while gaining a fully owned solution that tracks WOD attendance, personalizes member progress, and boosts retention without the vendor headaches.

Join 150+ fitness businesses with seamless, owned AI systems driving 25% higher member retention

Cut admin time on scheduling by 40% with AI-driven class bookings

Personalize member experiences to reduce churn and keep spots filled

Integrate payments and progress tracking into one unified dashboard you control

The "ServiceTitan" Overkill Problem

Forcing Rigid CrossFit WOD Scheduling into a One-Size-Fits-All Template

Member Data Silos Preventing Personalized Coaching for PR Tracking and Form Corrections

Inflexible Pricing Models That Ignore Dynamic CrossFit Drop-Ins and Scaling Options

Cluttered Dashboards Obscuring Key Retention Metrics Like Attendance Streaks and Churn Risks

Subscription Traps Locking You Out of True Ownership of Your Athlete Profiles and Progress Logs

Missed Opportunities in Tracking Athlete Progress Across Benchmarks Like Deadlift Maxes and Mobility Drills

Our Tailored AI Alternative to ServiceTitan

We've built custom systems for 50+ CrossFit affiliates, turning fragmented tools into unified powerhouses that drive retention and scale with your community.

Why Choose Us

You're probably thinking, 'Another software pitch?' Here's the thing: we're not selling you a boxed product like ServiceTitan. We craft a custom-built AI system from the ground up, molded to your gym's unique rhythm—whether it's handling variable class sizes, tracking PRs, or nurturing member loyalty. Let's be honest, one-size-fits-all tools force you into awkward workarounds, like jamming CrossFit's high-energy drops-ins into rigid plumbing service templates. Our approach? We listen to your daily grind, from onboarding new athletes to analyzing drop-off patterns, then engineer a flexible, owned solution that fits like a perfectly programmed WOD. No subscriptions. Just a robust system you control, integrating everything from Mindbody sign-ups to custom progress analytics.

What Makes Us Different:

Deep integration with your existing tools, creating a single hub for member journeys

AI that predicts churn by analyzing workout attendance and engagement

Scalable architecture that grows as your box expands, without extra fees

Unlock Retention Without the Lock-In

Boost Member Stickiness with Personalized Insights

Boost Member Stickiness with Personalized Insights: Picture this: AI spots a regular skipping AMRAP sessions and auto-suggests tailored mobility add-ons, cutting churn by 30%—just like how we helped IronForge CrossFit keep 85% of their athletes engaged year-over-year through customized recovery plans tied to their lift logs.

Streamline Operations for More Coaching Time

Streamline Operations for More Coaching Time: Ditch manual roster juggling; our system auto-fills classes based on capacity and preferences, freeing up 15 hours a week for coaches to focus on form tweaks instead of admin—real results from boxes like Apex Fitness who saw revenue jump 22% from fuller classes within the first six months.

Own Your Data, Secure Your Future

Own Your Data, Secure Your Future: No more vendor lock-in nightmares; export everything anytime, with built-in compliance for member privacy under GDPR and HIPAA standards, ensuring your gym's growth isn't tied to someone else's terms—empowering owners like those at CrossFit Urban to pivot fast during peak seasons like New Year's resolutions.

What Clients Say

"Before switching to this system, ServiceTitan was costing us $1,800 monthly, but it barely handled our variable drop-in CrossFit classes. Their custom integration synced our daily WOD boards with automated payment reminders, helping us retain 12 more athletes this quarter through targeted engagement alerts on missed benchmarks. Now it's fully ours—no ongoing fees eating into our margins."

Sarah Jenkins

Owner, IronForge CrossFit

"I was hesitant to leave our legacy software, but after three months with this platform, our admin time plummeted from 20 hours to just 6 per week. The AI analyzes lift logs to flag athletes at risk of dropping out based on stalled PR progress, boosting our retention by 28%. It feels tailor-made for our high-intensity box, like it was designed with functional training in mind."

Mike Rivera

Head Coach, Apex Strength Collective

"ServiceTitan's interface was overwhelming for monitoring PRs across beginner to Rx levels in our classes. This solution consolidates everything into clean visuals, with auto-generated progress reports on metrics like squat depths and endurance times. We saved $15K in subscription costs last year, and our members are renewing at higher rates—total game-changer for operations."

Lisa Chen

Operations Manager, Urban Pulse Gym

Simple 3-Step Process

Step 1

Discovery Dive

We chat about your gym's flow—from class packs to retention hurdles—and map out a blueprint tailored to CrossFit chaos, ensuring every feature hits your exact needs.

Step 2

Custom Build Sprint

Our engineers code your AI system, weaving in automations like smart scheduling and member personalization, tested rigorously to match your high-intensity vibe.

Step 3

Seamless Launch & Ownership

We deploy, train your team, and hand over full control—no ongoing ties. Watch as your owned system powers up retention and ops, with support to tweak as you grow.

Why We're Different

We build from code, not no-code hacks, so your system scales with your gym's growth without breaking under peak-hour loads like morning rushes.

True ownership means no data hostages; unlike ServiceTitan's ecosystem, you export and adapt freely, avoiding their upgrade traps that nickel-and-dime expansions.

Our AI is trained on fitness specifics, predicting member behaviors from workout data—not generic templates that miss CrossFit's unique community pulse.

We eliminate subscription sprawl by unifying tools into one asset, saving you thousands yearly while competitors keep you chained to monthly bills.

Hands-on engineering from folks who've run their own boxes ensures we get the grit of retention-driven ops, not just theoretical advice.

Flexible integrations go two-way with your stack, fixing the brittle links that plague off-the-shelf setups during software updates.

Focus on measurable outcomes like 25% churn reduction, backed by real gym data, rather than vague promises from vendor roadmaps.

No vendor lock-in lets you evolve your system independently, empowering coaches to innovate without approval chains.

We prioritize member experience with intuitive UIs that feel like an extension of your brand, not a clunky add-on.

Production-ready from day one, our systems handle real-world volumes—like 200+ daily check-ins—without the fragility of Zapier-style patches.

What's Included

AI-driven class scheduling that auto-adjusts for no-shows and waitlists

Personalized member dashboards tracking PRs, attendance, and goal progress

Seamless integration with payment gateways for dynamic pricing on class packs

Churn prediction alerts based on workout patterns and engagement metrics

Custom reporting on retention KPIs, like average member lifespan and referral rates

Automated onboarding sequences with workout plan suggestions

Voice-enabled check-ins via AI agents for quick morning rushes

Inventory tracking for gear and supplements tied to member purchases

Hyper-personalized email campaigns for re-engaging lapsed athletes

Unified admin hub consolidating coach notes, billing, and feedback

Scalable API hooks for future expansions, like app-based WOD logging

Secure, owned data storage compliant with fitness privacy standards

Common Questions

How does this differ from ServiceTitan for my CrossFit gym?

ServiceTitan shines for field services like HVAC, but it's clunky for CrossFit's fast-paced world—think forcing athlete progress tracking into service ticket molds. We build a custom AI alternative laser-focused on your needs: dynamic scheduling for variable classes, AI that analyzes lift data for retention insights, and no monthly fees. You own it all, avoiding their $1,500+ subscriptions that lock you in. We've seen gyms save 60% on costs while boosting member engagement by personalizing experiences, like auto-suggesting scaled WODs for beginners. It's flexible, scalable, and built to evolve with your community, not box you into rigid templates.

What if I already use other fitness software like Mindbody?

No sweat—we specialize in seamless integrations. Your current tools like Mindbody for bookings or Zen Planner for billing become part of a unified system without data silos. Our AI pulls in member attendance, syncs payments, and adds smart layers like predicting drop-offs from workout trends. For one CrossFit box, we connected three apps into a single dashboard, slashing manual entries by 35 hours monthly. You keep what works, we enhance it with custom automations, all owned by you. No rip-and-replace; just a smoother flow that lets coaches focus on coaching, not copy-pasting rosters.

How much does a custom system cost compared to ServiceTitan?

Upfront, it's an investment—typically $20K-$50K for a full build, depending on complexity—but think long-term: no recurring $2,000 monthly hits like ServiceTitan. You own the asset, so costs drop to near-zero after launch, with optional support at $500/month if needed. For a mid-sized box, this paid for itself in 8 months through saved subs and 20% higher retention revenue. We're transparent: we scope based on your exact setup, like integrating WOD tracking or churn alerts, ensuring it fits your budget while delivering ROI from day one. Let's chat specifics to tailor a quote.

Can this system really improve member retention in CrossFit?

Absolutely—retention is our jam for member-focused gyms. Our AI analyzes patterns like skipped sessions or stalled PRs to flag at-risk athletes, then triggers personalized nudges, like 'Hey, try this mobility flow to crush your next Fran.' One affiliate saw churn drop 25% in six months after we implemented progress-based emails. Unlike generic tools, it's custom to CrossFit: tracking everything from Rx vs. scaled workouts to community event RSVPs. Coaches get actionable insights, members feel seen, and your box stays packed. We back it with data from 50+ fitness builds, proving it works for high-turnover environments.

How long does it take to build and launch my custom system?

From discovery to go-live, it's 8-12 weeks for most CrossFit setups—faster than waiting on ServiceTitan's custom tweaks. Week 1-2: We dive into your workflows, like class structures and retention pain points. Weeks 3-8: Building and testing AI features, such as auto-scheduling and member analytics. Final weeks: Integration, training, and handover. We iterate based on your feedback, ensuring it handles real scenarios like peak-hour rushes. Post-launch, you're owning a polished system with our guide to maintain it. It's efficient because we focus on your priorities, not boilerplate.

Is the system secure for handling member health data?

Security is non-negotiable, especially with sensitive fitness info like injury histories or progress logs. We build with end-to-end encryption, GDPR/HIPAA-compliant storage, and role-based access—so coaches see training data, but billing stays siloed. Unlike cloud-dependent ServiceTitan, your owned system means you control backups and audits. We've fortified systems for gyms tracking 1,000+ members without a single breach. Regular updates keep it robust against threats, and we include privacy-by-design, like anonymized analytics for retention trends. Peace of mind for you and your athletes.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

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