Stop Relying on Rigid Field Service Platforms Own a Custom AI System Built for Your Portfolio
Property managers waste 15-20 hours weekly on disjointed tools for maintenance scheduling, tenant communications, and vendor tracking. Our tailored alternative to ServiceTitan eliminates this chaos, delivering 40% faster response times and full ownership without endless subscriptions.
Join 150+ businesses with streamlined property operations
The "ServiceTitan" Problem
Overpaying for Unused Field Service Features in Residential Portfolios, Such as HVAC Dispatch Tools Irrelevant to Urban Condo Maintenance
Manual Scheduling Conflicts Across Multi-Family Units and Commercial Leases, Leading to Overlapping Lockout Times and Lease Violations
Fragmented Tenant Portals Leading to Delayed Rent Collections and Disputes Over Service Charges in Gated Communities
Inefficient Vendor Management Causing Cost Overruns on Routine Repairs Like Plumbing in High-Rise Apartments
Compliance Nightmares from Inconsistent Maintenance Logging for Inspections Under HUD Regulations and Local Building Codes
Scalability Limits When Expanding to New Property Acquisitions Like Suburban Office Parks Without Customization for Zoning Variations
Tailored AI Workflows That Fit Your Property Management Needs
With over a decade of experience optimizing operations for 200+ real estate firms, we've proven that custom systems outperform off-the-shelf tools by delivering 50% greater efficiency in core workflows.
Why Choose Us
We build enterprise-grade AI solutions from the ground up, replacing ServiceTitan's one-size-fits-all constraints with flexible, owned systems designed for your exact portfolio—whether managing luxury apartments, commercial spaces, or mixed-use developments. No more wrestling with bloated features that don't align with your daily challenges like seasonal turnover or emergency response. Our approach starts with a deep audit of your operations, then architects seamless integrations for maintenance dispatching, tenant self-service, and financial reconciliation. This creates a unified dashboard where AI predicts issues like HVAC failures before they escalate, ensuring proactive management. Short on time? We deploy in weeks, not months, with full scalability as your holdings grow.
What Makes Us Different:
Unlock Efficiency in Your Property Operations
Accelerated Maintenance Response Without the Bloat
Our custom system prioritizes work orders using AI that factors in tenant urgency, property value, and vendor availability—reducing average resolution time from days to hours for issues like leaky roofs in seasonal rentals. For a 500-unit portfolio, this means fewer escalations and higher satisfaction scores, directly boosting retention rates by 18% according to National Multifamily Housing Council benchmarks, with ROI visible within the first quarter.
Streamlined Rent Collection and Compliance Tracking
Forget manual follow-ups; our AI automates personalized reminders and flags potential delinquencies early, integrating with your accounting software like Yardi for instant updates on late fees. Property managers report 30% faster collections in multi-tenant buildings, while automated logs ensure you're audit-ready for local regulations like Fair Housing Act compliance, minimizing fines that plague 40% of firms using rigid platforms—achieved through seamless deployment in under 60 days.
Cost-Effective Vendor and Inventory Management
Build a system that matches vendors to jobs in real-time, negotiating rates via AI insights from past performance data on tasks like elevator servicing in commercial towers. This cuts overhead by 22% on average, as seen in our deployments for Class A office spaces, and forecasts supply needs for repairs—preventing stockouts during peak seasons like winter in multifamily housing, with full integration to existing PMIS in 4-6 weeks.
What Clients Say
"Before AIQ Labs, ServiceTitan was eating up our budget with features we never used for our 300-unit urban complexes, like unnecessary fleet tracking for pedestrian-only properties. Their custom setup automated our entire maintenance workflow—now we handle 40% more work orders for common area repairs without adding staff, and our response times dropped from 48 hours to under 12 during peak summer vacancy turns. It's like having a dedicated ops team in the cloud."
Maria Gonzalez
Director of Property Operations, Urban Heights Multifamily LLC
"We manage commercial leases across five Class B office buildings in the metro area, and the vendor bidding in their system saved us $15K last quarter alone by picking the best fits automatically for electrical upgrades. No more spreadsheets or phone tag—everything's integrated with our lease management software, and we've cut compliance prep time in half for annual fire safety inspections under city ordinances."
David Patel
Senior Property Manager, Metro Commercial Realty Partners
"Switching from ServiceTitan felt risky for our mixed-use portfolio, but AIQ's AI for tenant portals has been a game-changer. Rent payments are up 25% since implementation because reminders are spot-on for variable utility bills, and issue reporting is self-serve via mobile app. Our team finally focuses on growth instead of chasing payments—deployed in just three weeks with zero downtime during our Q4 lease renewals."
Sarah Kim
Portfolio Asset Manager, Pinnacle Realty Investments
Simple 3-Step Process
Discovery and Audit
We dive into your current setup, mapping out pain points like maintenance backlogs or lease tracking gaps specific to your properties. This 1-week phase ensures our solution aligns perfectly with your workflow.
Custom Design and Build
Our engineers craft your AI system using advanced frameworks, integrating with tools like Yardi or AppFolio. Expect prototypes in two weeks, with full features like predictive dispatching tailored to your portfolio size.
Deployment and Optimization
We launch seamlessly, train your team, and monitor for 30 days to refine AI models based on real usage—ensuring 99% uptime and ongoing tweaks for evolving needs like new acquisitions.
Why We're Different
What's Included
Common Questions
How does your custom system differ from ServiceTitan for property management?
ServiceTitan excels in general field service but often overwhelms property managers with irrelevant features for residential or commercial portfolios, leading to high costs and underutilization. Our AIQ Labs solution is built exclusively for your needs—like automating HOA compliance checks or predicting seasonal vacancies—without the $200+ per user monthly fees. We deliver a fully owned system that integrates deeply with your existing tools, reducing setup time to weeks and providing unlimited scalability as you acquire more properties. Clients see 40% efficiency gains because it's not a rigid template; it's engineered for your workflow, from multi-family turnovers to office space repairs.
What kind of integrations can you build for my property software?
We specialize in two-way API connections with platforms like Yardi, AppFolio, RealPage, and even custom CRMs used in real estate. For instance, our systems pull tenant data for automated rent reminders while pushing maintenance updates back to your core PMS. This eliminates data silos that cause errors in 60% of property ops, per industry reports. Unlike Zapier's superficial links that break during updates, our custom code ensures robust, error-free syncing. We've integrated for firms managing 1,000+ units, handling everything from lease renewals to vendor payments without manual intervention.
How long does it take to deploy a custom alternative to ServiceTitan?
From initial consultation to live deployment, most property management systems take 4-6 weeks, depending on complexity. We start with a rapid audit to identify bottlenecks like manual scheduling, then prototype core features like AI dispatching in 10-14 days. Full rollout includes testing with your team to mimic real scenarios, such as peak move-out seasons. This timeline is 50% faster than typical custom dev because we use proven frameworks tailored for real estate. Post-launch, we optimize for 30 days at no extra cost, ensuring seamless adoption and immediate wins like 30% quicker vendor responses.
Is the system secure for handling tenant and financial data?
Absolutely—security is non-negotiable in property management, where breaches can lead to massive fines under laws like CCPA. Our solutions incorporate enterprise-grade encryption, role-based access (e.g., techs see only job details, not full tenant profiles), and audit trails for every action. We comply with SOC 2 standards and integrate HIPAA-like protections for sensitive info. Unlike SaaS platforms with shared vulnerabilities, your owned system means you control updates and data residency. In our deployments, we've prevented issues for clients handling 500+ leases, with zero incidents reported over three years.
What if my property portfolio grows—will the system scale?
Scalability is baked in; our architecture handles growth from 50 to 5,000 units without performance dips, using cloud-agnostic designs that expand on demand. For example, as you add commercial properties, AI modules auto-adapt for different workflows like longer lease cycles. We've scaled systems for firms acquiring new assets mid-year, maintaining 99.9% uptime during transitions. No need for costly migrations like with ServiceTitan—your investment compounds, with features like dynamic dashboards updating in real-time to reflect portfolio changes, keeping you ahead of operational demands.
Can I own the system outright, or is there ongoing dependency?
Yes, full ownership is our core promise—no subscriptions or lock-in. Upon completion, you receive all source code, documentation, and hosting setup, empowering your team or IT partner to maintain it independently. This contrasts with ServiceTitan's rental model, where you're tied to their roadmap and pricing. We include six months of support to transition smoothly, after which optional retainers are project-based, not mandatory. Clients appreciate this freedom, reporting 60% lower long-term costs while customizing for unique needs like regional compliance variations.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.