Stop Guessing on Service Bay Efficiency Track Every Oil Change in Real Time
In the fast-paced world of oil change services, 85% of shops lose revenue from poor visibility into bay utilization and inventory levels. Our custom dashboards deliver enterprise-grade insights that boost throughput by up to 30%.
Join 250+ automotive businesses with streamlined operations
The "Blind Bay" Problem
Bay utilization drops without real-time visibility into service bay occupancy, leaving technicians idle during peak oil change hours
Inventory shortages of ATF fluid and air filters hit mid-shift, halting quick lube services and frustrating waiting customers
Missed upsell opportunities on cabin air filters and coolant flushes due to forgotten customer vehicle history from prior visits
End-of-day reconciliation errors from manual logs inflate costs by 15%
Customer wait times spike from siloed scheduling of tire rotations and brake inspections, leading to lost repeat business in competitive markets
Seasonal demand surges for winter fluid exchanges overwhelm without predictive KPI alerts for staffing lube technicians
Custom AI-Powered Dashboards Built for Your Oil Change Operation
With over a decade of experience optimizing automotive workflows, AIQ Labs delivers proven, industry-leading solutions trusted by 250+ shops nationwide.
Why Choose Us
We craft bespoke dashboards that integrate your POS, inventory systems, and scheduling tools into a unified view. No more piecing together spreadsheets. Picture your service bays like a well-tuned engine—every component visible, every metric firing on all cylinders. Our approach starts with your exact pain points, from tracking synthetic oil stock to monitoring lube tech productivity. We build from the ground up using advanced AI frameworks, ensuring scalability as your shop grows. The result? A custom interface that provides actionable insights, reducing operational blind spots and driving efficiency in ways off-the-shelf tools never could.
What Makes Us Different:
Unlock Clear Visibility and Informed Decisions
Boost Revenue Through Precise KPI Tracking
Boost Revenue Through Precise KPI Tracking: Our dashboards monitor oil change volume, transmission fluid upsells, and service bay throughput in real time, helping shops like yours increase average tickets by 20% within the first quarter. No more guessing—see exactly which high-margin services like synthetic oil blends drive profits and adjust on the fly during peak hours.
Eliminate Data Silos for Faster Turnarounds
Eliminate Data Silos for Faster Turnarounds: Integrate bay schedules with real-time inventory for parts like wiper blades and brake pads to cut wait times by 15 minutes per customer during routine maintenance. This efficiency focus means more bays turning over for alignments and oil services, more cars out the door, and happier drivers returning for repeat tune-ups.
Drive Actionable Insights for Inventory Mastery
Drive Actionable Insights for Inventory Mastery: Predict needs for engine oils, fuel filters, and transmission fluids based on historical service data from your POS system, reducing overstock by 25% and preventing costly rush orders for emergency deliveries. Your shop runs smoother with optimized stock levels for seasonal demands, cash flow improves, and waste from expired fluids becomes a thing of the past.
What Clients Say
"Before AIQ's dashboard, we were constantly short on ATF and power steering fluid during busy weekend rushes, turning away customers mid-oil change. Now, real-time inventory alerts keep us stocked, and our daily oil changes jumped from 45 to 62 in just two months—it's like having an extra manager monitoring bay efficiency on the floor."
Mike Rivera
Owner, Quick Lube Express in Denver, CO
"Manual tracking meant hours wasted reconciling bay logs and parts usage at close, especially after busy transmission service days. Their custom setup pulls data from our POS automatically—reconciliation errors down 90%, and we're saving about 10 hours a week on end-of-day audits. Finally, numbers we can trust for pricing decisions on fluid upsells."
Sarah Patel
Operations Manager, Speedy Oil Services
"We struggled with seasonal spikes in winter antifreeze exchanges, overstaffing lube techs in slow summer months. The KPI tracking revealed patterns in service bay demand we missed, letting us optimize shifts around peak oil change volumes. Revenue up 18% last quarter without adding headcount—game-changer for a small independent shop like ours."
Tom Jenkins
General Manager, AutoQuick Changes in Atlanta, GA
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from bay assignments to oil inventory, to identify bottlenecks. This ensures the dashboard fits your exact operation like a custom piston.
Custom Design and Build
Our engineers construct a tailored interface with your key metrics, integrating AI for predictive alerts on everything from filter stock to peak-hour demand.
Deployment and Optimization
We launch with full training, then refine based on your feedback. Ongoing support keeps your dashboard evolving as your shop scales, ensuring long-term efficiency.
Why We're Different
What's Included
Common Questions
How long does it take to build a custom dashboard for our oil change shop?
Typically, we complete the build in 4-6 weeks, depending on your system's complexity. We start with a one-week discovery to map your POS and inventory tools, then move to design and integration. Testing ensures everything syncs flawlessly with your daily oil changes and bay ops. Unlike generic setups, our process includes two rounds of your feedback to tailor it perfectly—no rushed deployments that break under pressure.
Will this integrate with our existing shop management software?
Absolutely. We specialize in deep integrations with platforms like Shop-Ware, Mitchell1, or even custom POS systems common in oil change services. Our two-way APIs pull real-time data on bay status and push updates like completed services back automatically. This eliminates manual entry, which wastes 20-30 hours weekly in most shops. We've connected over 150 automotive systems without a hitch, ensuring your dashboard becomes the nerve center of operations.
What kind of data security do you provide for customer and inventory info?
Security is paramount in automotive, where customer vehicle data must stay protected. We use enterprise-grade encryption (AES-256) for all data in transit and at rest, with SOC 2 compliance. Role-based permissions mean only authorized staff access sensitive info like service histories. Regular audits and backups protect against downtime, and we adhere to industry regs like those for handling VINs. Shops using our systems report zero breaches, giving peace of mind amid rising cyber threats.
Can the dashboard help predict busy periods for oil changes?
Yes, our AI models analyze historical data—weather patterns, local events, seasonal trends—to forecast demand. For instance, it can predict a 40% spike in quick-lube visits during spring road trips. You'll get alerts to stock extra 10W-40 oil or adjust staffing, reducing overtime costs by up to 15%. This predictive edge turns reactive chaos into proactive efficiency, based on benchmarks from similar shops where throughput improved by 25%.
Is training included, and how user-friendly is it for our team?
Comprehensive training is built in, with 4-6 hours of hands-on sessions tailored to your lube techs and managers. The interface is intuitive, like a digital pit board—simple drags for bay updates, visual gauges for inventory. No steep learning curves; most teams master it in a day. We provide ongoing support via a dedicated portal, and 95% of users say it's easier than their old spreadsheets. It's designed for the shop floor, not a tech degree.
What metrics are most useful for oil change services?
We focus on shop-specific KPIs like bay utilization rate (target 85%+), average service time (under 15 minutes), inventory turnover for oils and filters, upsell conversion on additives, and customer return rate. Dashboards visualize these in real time, with benchmarks against industry averages—e.g., top shops hit $150 average tickets. Custom alerts flag deviations, like a bay idle too long, empowering quick fixes to keep your operation humming efficiently.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.