Stop Guessing at What Drives Your Students' Scores Unlock Real-Time Insights into Test Prep Outcomes
We understand the pressure of preparing students for high-stakes exams like the SAT or ACT. You're not alone in struggling with scattered data from enrollment systems, practice tests, and tutor logs. Over 80% of test prep leaders report flying blind on student progress, leading to missed opportunities for targeted interventions. Our custom dashboards bring it all together, giving you actionable visibility to boost pass rates and scale your programs.
Join 150+ education businesses with clearer paths to student success
The "Data Blindspot" Problem
Scattered Practice Test Data from LMS Platforms Leaves You Guessing on SAT/ACT Student Readiness
Tutor Performance Metrics on Student Engagement Trapped in Silos, Hindering Targeted Coaching for GRE Verbal Skills
Enrollment Forecasts Based on Gut Feel, Not Historical Trends
Student Retention Signals for At-Risk Learners Buried in Email Chains and Enrollment Spreadsheets
ROI on Marketing Campaigns for Test Prep Enrollment Invisible Without Unified Analytics from CRM and LMS Data
Scaling Online vs. In-Person Programs Without Clear Outcome Comparisons on LSAT Score Improvements
Custom Dashboards Built for Your Test Prep Workflow
We've partnered with over a dozen test prep companies to transform fragmented data into student-centered insights
Why Choose Us
At AIQ Labs, we get the daily grind of test prep—balancing live classes, online modules, and personalized tutoring while chasing those critical score improvements. You're not alone; we've seen how data silos turn promising programs into guesswork. Our approach starts with deep dives into your systems, like your LMS and CRM, to build dashboards that fit your exact needs. No off-the-shelf templates here. We craft real-time views of student progress, tutor impact, and program scalability, empowering data-driven tweaks that lift outcomes. Think of it as giving your team x-ray vision into every learner's journey, without the chaos of juggling tools.
What Makes Us Different:
Empower Your Team to Drive Measurable Student Wins
Real-Time Visibility into Student Progress
Real-Time Visibility into Student Progress: Watch practice scores from platforms like Khan Academy integrations and engagement metrics like quiz completion rates update live. Identify students slipping below 75th percentile benchmarks in hours, not weeks. This lets you intervene early with personalized remediation, boosting average SAT gains by up to 25% as seen in similar K-12 tutoring programs within 6 months.
Actionable Insights for Tutor Optimization
Actionable Insights for Tutor Optimization: Track which tutors excel in specific subjects like algebra or reading comprehension using session data from tools like Google Classroom. Compare outcomes across virtual and in-person sessions to refine PD (professional development) training. Companies using our dashboards report 30% faster improvements in team performance on student mastery rates, freeing resources for more underserved students in under 90 days.
Scalable Forecasting for Program Growth
Scalable Forecasting for Program Growth: Predict enrollment spikes based on past test cycles like AP exam seasons and marketing data from email nurture campaigns. Avoid overstaffing or empty classes by forecasting with 90% accuracy. One partner scaled their ACT prep from 200 to 500 students annually with 15% less overhead, all from clear demand visibility over two enrollment periods.
What Clients Say
"Before AIQ's dashboard, we were piecing together Excel sheets from our Canvas LMS and tutor notes on weekly quizzes—it was a nightmare during peak SAT season in spring. Now, we see exactly which students need extra verbal drills based on real-time error patterns, and our pass rates jumped from 72% to 88% in one 12-week cycle. It's like having a command center for our entire operation, especially for tracking progress toward college admissions goals."
Maria Gonzalez
Director of Curriculum and Instruction, Apex Test Prep Academy
"We run both in-person and virtual GRE courses, but tracking ROI was impossible without unified data from attendance logs and practice test uploads. Their custom setup pulled in everything from Zoom attendance metrics to ETS score uploads in under a week. In three months, we cut no-show rates by 18% for evening sessions and reallocated tutors more effectively to high-demand quant sections—game-changer for our small team serving working professionals."
David Chen
Operations and Analytics Lead, Elite Grad Prep Services
"As a boutique LSAT firm focused on logic games, we couldn't afford generic tools that didn't speak to our niche needs like diagramming efficiency. AIQ built us a dashboard showing retention by question type and student fatigue metrics, which helped us tweak our modules during summer bootcamps. Enrollment grew 40% last year from repeat referrals, and we're not drowning in spreadsheets anymore—finally, data that drives admissions success."
Sarah Patel
Founder and Chief Instructional Officer, LogicLaw Test Prep Institute
Simple 3-Step Process
Discovery and Mapping
We dive into your test prep workflows, from student onboarding to final score reporting. Uncover hidden data sources like your LMS or email campaigns to map exactly what insights will move the needle.
Custom Design and Build
Our engineers craft your dashboard from scratch, integrating APIs for real-time data flow. Tailor visuals to track KPIs like score progression or tutor utilization, ensuring it aligns with your student-outcome goals.
Deployment and Training
Roll out your unified system with hands-on training for your team. We monitor initial use, refine based on feedback, and set up alerts for critical metrics like at-risk student flags.
Why We're Different
What's Included
Common Questions
How do your dashboards handle sensitive student data in test prep?
We prioritize privacy from the start, building with FERPA compliance in mind. Your dashboard uses encrypted connections to pull data from sources like practice test platforms or CRMs, ensuring no sensitive info like names or scores is exposed unnecessarily. We've worked with test prep firms where student records are segmented—only authorized staff see full profiles. Access controls are granular, so tutors view group trends while admins get deep dives. In one project, this setup passed an external audit with zero issues, giving our client peace of mind during high-volume seasons. It's all about secure, role-based visibility that keeps your operations smooth without compliance headaches.
Can these dashboards integrate with our existing test prep tools?
Absolutely, we specialize in seamless integrations tailored to education tech stacks. Whether you're using Khan Academy for drills, Google Classroom for assignments, or a CRM like HubSpot for enrollments, our team maps and connects them via robust APIs. No more manual uploads—data flows in real time. For a SAT prep company, we linked their custom quiz app with Zoom logs to track attendance against scores, revealing patterns they never saw. The result? Automated updates that save hours weekly. We handle the complexity so you focus on teaching, and everything stays owned by you, not locked into vendor ecosystems.
What makes your dashboards different from off-the-shelf options like Google Data Studio?
Off-the-shelf tools are great for basics, but they force your test prep data into rigid templates, often missing nuances like per-student score trajectories or tutor matching efficiency. We build custom from the ground up, using advanced frameworks to create exactly what your workflow needs—think dynamic filters for ACT vs. GRE cohorts or predictive alerts for retention risks. We've seen generic dashboards overwhelm teams with irrelevant metrics, but ours deliver laser-focused insights, like boosting a client's intervention rate by 35%. Plus, true scalability means it grows with your programs, without the subscription creep or integration limits that plague templates.
How long does it take to build and launch a custom dashboard?
Timelines vary by complexity, but most test prep dashboards go from discovery to live in 6-8 weeks. We start with a quick audit of your systems—say, your LMS and enrollment data—then prototype key views like student progress maps. Building involves coding secure integrations and testing with your real data. For a mid-sized firm prepping for MCAT season, we delivered in five weeks, including training. It's iterative: You review mocks early, so it's tailored and ready when you need it. Post-launch, we provide support to tweak as your curriculum evolves, ensuring long-term value without drawn-out delays.
Will this help us scale our test prep programs without adding staff?
Yes, that's a core strength—our dashboards uncover efficiencies to handle more students smarter, not harder. By visualizing bottlenecks like uneven tutor loads or low-engagement modules, you reallocate resources effectively. One partner scaled from 300 to 600 LSAT students yearly without extra hires, using insights to automate grouping and personalize paths. Features like demand forecasting prevent overcommitment, while real-time metrics let you pivot quickly during peak times. It's like upgrading from a chalkboard to a smart classroom: More visibility means fewer wasted efforts, directly supporting scalable learning without the headcount bloat.
How do you ensure the dashboards provide actionable insights for student outcomes?
We design with student success at the heart, focusing on KPIs that directly tie to outcomes like score lifts or completion rates. During discovery, we collaborate to define metrics—e.g., tracking practice test deltas against national averages or flagging students below 70% proficiency. The dashboard isn't just charts; it's interactive, with drill-downs to tutor notes or session videos. For an ACT program, this revealed that visual aids boosted math scores by 12 points on average, leading to curriculum tweaks. We include AI-driven predictions too, like retention risks, so your team acts proactively. Ultimately, it's about turning data into decisions that elevate every learner's path.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.