Stop Losing Sight of Student Progress Gain Real-Time Visibility into Learning Outcomes
We understand the frustration of scattered enrollment data and unclear proficiency gains. You're not alone—many language schools struggle with this. Our custom dashboards deliver actionable insights that cut through the noise, helping you track everything from attendance trends to certification rates in one unified view.
Join 150+ education providers with improved student retention
The "Fragmented Learning Data" Problem
Scattered Enrollment and Attendance Records Across LMS Platforms and In-Person Check-Ins
Unclear Student Proficiency Progress in Core Competencies Like CEFR or TOEFL Benchmarks
Isolated Teacher Feedback and Formative Assessments in Rubric-Based Evaluations
Inaccurate Retention and Dropout Predictions Using Basic Enrollment Metrics Without At-Risk Indicators
Manual Reporting for Certification Compliance with Standards Like ISO 21001 or State Education Regulations
Siloed Data Across Online LMS Platforms and In-Person Classroom Management Systems
Custom-Built Dashboards Tailored for Language Schools
With over 50 education projects under our belt, we've helped schools like yours turn chaotic data into clear paths for student success.
Why Choose Us
We get it—running a language school means juggling lesson plans, cultural immersion events, and endless progress reports. It's exhausting when data lives in separate apps, leaving you guessing on student engagement. Our approach starts with deep dives into your workflows. We build dashboards from scratch, pulling in data from your LMS, enrollment systems, and even attendance apps. No more flying blind. Imagine a single view showing real-time attendance spikes after conversation clubs or proficiency jumps post-intensive courses. We've seen this transform schools, boosting retention by up to 25%. It's not a template; it's custom-engineered for your unique scalable learning needs.
What Makes Us Different:
Unlock Clear Visibility for Informed Decisions
Boost Student Retention Through Insights
Boost Student Retention Through Insights: See exactly which classes drive engagement, including real-time CEFR progression metrics. One vocational school spotted a 15% drop in intermediate levels during hybrid modules and adjusted curricula with targeted workshops, lifting retention from 72% to 89% in six months. No more guesswork—just data guiding your scalable programs for apprenticeships or certifications.
Accelerate Proficiency Tracking
Accelerate Proficiency Tracking: Monitor CEFR levels in real time across cohorts using integrated assessment rubrics. Teachers get instant alerts on struggling learners via mobile notifications, enabling targeted interventions like peer tutoring. This led to a 30% faster certification rate for a partner ESL school, freeing up resources for new enrollments in advanced tracks.
Streamline Administrative Reporting
Streamline Administrative Reporting: Generate compliance reports automatically for standards like ISO 21001, pulling from attendance, formative assessments, and LMS data. What used to take admins 20 hours weekly on manual Excel compilations now happens in minutes with customizable templates, letting you focus on curriculum innovation rather than paperwork piles for accreditation audits.
What Clients Say
"Before AIQ Labs, we were piecing together Excel sheets from our Moodle LMS and email sign-ups to track attendance in our Spanish immersion program. Now, the dashboard shows us live data on student progress across CEFR levels—enrollments are up 18% this quarter, and teachers love the quick feedback loops for adjusting lesson plans on the fly."
Maria Gonzalez
Director of Language Programs, Lingua Viva Language Academy
"Our old system couldn't handle hybrid classes with Canvas and in-person attendance, so dropout predictions were way off using generic metrics. After implementing their custom dashboard, we identified at-risk students early through engagement heatmaps and intervened with extra virtual tutoring sessions. Retention improved by 22% in just four months—it's been a game-changer for our small team managing global cohorts."
Dr. Raj Patel
Academic Dean, Global Languages Institute
"I was skeptical about custom builds, but they tailored it perfectly to our HSK Mandarin certification tracks, integrating data from Zoom sessions and in-class quizzes. The KPI visuals helped us spot engagement dips after online modules, leading to better blended learning tweaks like interactive gamification. We've saved 15 hours a week on reporting for accreditation alone."
Elena Rossi
Operations Manager, EuroLang Training Center
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your daily challenges, like tracking multi-level classes or handling seasonal enrollments, to understand your exact needs.
Custom Design and Integration
Our engineers build your dashboard, integrating LMS data, attendance logs, and assessment tools into a unified, real-time interface.
Testing, Launch, and Optimization
We test with your team, launch smoothly, and refine based on feedback to ensure it supports your student-outcome goals long-term.
Why We're Different
What's Included
Common Questions
How do your custom dashboards integrate with our existing language learning software?
We start by mapping your current tools—like Moodle, Canvas, or Duolingo for Schools—and build secure, two-way API connections. This pulls in student data without disrupting classes. For one language school, we integrated attendance from Zoom sessions and assessments from Quizlet, creating a single view that updated in real time. No manual uploads needed. Our process includes thorough testing to ensure zero downtime, and since it's custom-built, it adapts to updates in your software seamlessly. You'll own the integration, avoiding the brittle links common in template dashboards. This setup has helped schools reduce data entry time by 30%, letting teachers focus on immersion activities.
What specific metrics can we track for student outcomes in language programs?
Tailored to language schools, our dashboards track key outcomes like CEFR proficiency levels, conversation practice hours, vocabulary retention rates, and cultural engagement scores. We visualize trends, such as progress in speaking modules or attendance in group classes. For example, a partner school monitored intermediate Spanish learners and spotted a 12% improvement after targeted listening exercises. It's all real-time and actionable—admins see enrollment funnels, teachers get per-student dashboards. We avoid generic charts; everything aligns with your scalable learning goals, including dropout risks based on participation data. This data-driven approach has boosted certification pass rates by 20% for similar clients.
How long does it take to build and launch a custom dashboard for our school?
Timelines vary by complexity, but most language school projects wrap in 6-8 weeks. We kick off with a two-week discovery phase to understand your workflows, like hybrid class tracking or seasonal intensives. Development takes 3-4 weeks, followed by testing and a smooth launch. One school went from initial consult to live dashboard in five weeks, integrating their enrollment CRM and teacher portals. We're efficient because we build production-ready from the start—no endless revisions. Post-launch, we provide training and a month of support to ensure your team hits the ground running. This pace keeps your operations humming without long waits.
Is the dashboard secure for handling sensitive student data?
Absolutely—security is non-negotiable, especially with student records under GDPR or FERPA. We use enterprise-grade encryption, role-based access (e.g., teachers see only their classes), and host on secure, compliant clouds. No data leaves your control; it's all owned by you. In a recent project for a bilingual program, we implemented audit logs for every data access, ensuring compliance during accreditation reviews. Unlike subscription tools with shared vulnerabilities, our custom builds isolate your info completely. We've never had a breach in our education deployments, and we conduct regular audits to keep it that way, giving you peace of mind for daily use.
Can we customize the dashboard for different user roles, like teachers and admins?
Yes, we design role-specific views to match your team's needs. Admins get high-level KPIs like overall retention or revenue per course, while teachers see granular student progress, such as individual speaking assessments or homework completion. For a language academy, we created a teacher portal highlighting at-risk learners in real time, and an admin overview for cohort-wide trends. It's all intuitive—no steep learning curve. Custom alerts notify teachers of low engagement, and admins of enrollment dips. This personalization ensures everyone makes informed decisions, from curriculum tweaks to marketing pushes, ultimately supporting better student outcomes across your programs.
What happens if our school's needs change after launch, like adding new courses?
Our dashboards are built to evolve with you. We include modular architecture, so adding features—like tracking a new online Mandarin track—takes just 1-2 weeks, not a full rebuild. Post-launch, we offer flexible support packages for updates. A client expanded to virtual reality immersion and we integrated it seamlessly, updating proficiency metrics without downtime. Because you own the system, changes are cost-effective and quick, unlike locked-in subscriptions. We've helped schools scale from 200 to 800 students by iteratively refining dashboards, keeping them aligned with your growth and student-focused mission every step of the way.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.