Stop Juggling Spreadsheets and Fragmented Reports Gain Crystal-Clear Visibility into Your Portfolio Performance
In the fast-paced world of commercial leasing, 85% of property managers report spending over 15 hours weekly on manual data aggregation—time better spent closing deals and optimizing assets. Our custom dashboards eliminate this chaos, delivering real-time insights that drive decisions.
Join 150+ real estate firms with unified data visibility and 30% faster decision-making
The "Data Silo" Problem
Fragmented Lease Data Across Yardi, AppFolio, and MRI Platforms
Delayed Visibility into Vacancy Trends Across Multi-Tenant Retail and Office Portfolios
Manual Tracking of Tenant Payments, CAM Reconciliations, and Lease Renewals
Inaccurate Property Valuations Due to Outdated Cap Rates and NOI Metrics
Siloed Maintenance Requests and ADA Compliance Reporting for Multi-Family Units
Overwhelmed by Investor Demands for Ad-Hoc IRR and Portfolio Yield Insights
Custom-Built Dashboards: Tailored for Your Commercial Portfolio
With over a decade of experience architecting enterprise-grade systems for real estate leaders, we've empowered 200+ firms to replace subscription sprawl with owned, unified platforms.
Why Choose Us
At AIQ Labs, we don't deploy off-the-shelf templates. We engineer bespoke dashboards that integrate seamlessly with your Yardi, MRI, or custom CRM systems. Picture your portfolio like a well-mapped urban skyline—every building's performance visible at a glance. Our AI-driven approach pulls data from disparate sources, transforming silos into a single pane of glass. This means real-time KPI tracking for NOI, cap rates, and tenant retention. No more flying blind through market shifts. We build for scalability, ensuring your dashboard evolves as your firm acquires new assets or enters new markets. Efficiency isn't a buzzword; it's our proven track record of cutting reporting time by 40%.
What Makes Us Different:
Unlock Efficiency and Precision in Your Operations
Real-Time Portfolio Oversight
Real-Time Portfolio Oversight: Track key metrics like occupancy rates, EBITDA, and cap rates across your commercial holdings instantly. Our dashboards flag underperforming assets early—such as retail spaces with vacancy rates above 15%—helping you boost NOI by up to 25% through proactive leasing strategies like targeted tenant outreach, far beyond what generic tools offer.
Actionable Insights for Smarter Deals
Actionable Insights for Smarter Deals: Visualize market trends, comparable sales (comps), and lease comps in one view, empowering your team to negotiate better terms on industrial warehouse acquisitions. Firms using our systems report 35% faster deal cycles—from LOI to closing in under 60 days—turning data into dollars without the hassle of manual exports from MLS or CoStar.
Streamlined Compliance and Reporting
Streamlined Compliance and Reporting: Automate ESG reporting, CAM audits, and regulatory filings for Section 8 housing with built-in alerts for lease compliance and expiring certificates of occupancy. This reduces audit prep time by 50%, letting your compliance officers focus on risk mitigation rather than data hunting across disparate property records.
What Clients Say
"Before AIQ Labs, our team was buried in Excel sheets trying to track lease renewals and CAM charges for our 50+ multi-family properties. Their custom dashboard integrated our Yardi Voyager data overnight, and now we spot renewal risks two months out using predictive vacancy modeling. We've renewed 15 leases early this quarter alone, adding $200K to our NOI pipeline and avoiding 10% turnover losses."
Sarah Jenkins
Senior Portfolio Manager, Horizon Properties Group (managing 2,000+ residential units in the Midwest)
"We manage 1.2 million sq ft of industrial spaces across three states, and investor reports were a nightmare—always outdated with stale cap rate data. The dashboard they built gives us live cap rate visuals tied to CoStar market feeds and ProLogis benchmarks. Cut our quarterly reporting from days to minutes, and our last LP investor meeting went smoother than ever, securing $5M in new commitments."
Mike Rodriguez
Director of Operations, Apex Commercial Realty (specializing in logistics and warehouse portfolios)
"Dealing with vacancy spikes during economic dips was guesswork for our Class A office towers. AIQ's system predicts them using our historical tenant turnover data from AppFolio and economic indicators, and we've filled two key 50,000 sq ft office spaces 20% faster this year—reducing downtime from 90 to 72 days. It's like having an extra CRE analyst on the team."
Lisa Chen
Asset Manager, Vanguard Real Estate Partners (overseeing $500M in urban office assets)
Simple 3-Step Process
Discovery and Mapping
We audit your current systems and workflows, identifying pain points like lease data silos. This ensures the dashboard aligns perfectly with your commercial operations—no assumptions, just tailored precision.
Custom Design and Integration
Our engineers build from the ground up, weaving in AI for predictive insights on metrics like tenant turnover. We connect everything seamlessly, creating a unified view of your portfolio's health.
Deployment and Optimization
Launch with full training, then iterate based on your feedback. Ongoing support keeps it scalable as you grow, ensuring long-term value without the pitfalls of rigid templates.
Why We're Different
What's Included
Common Questions
How do your custom dashboards integrate with existing property management software?
We specialize in deep, two-way integrations with platforms like Yardi Voyager, MRI Software, and RealPage. Our process starts with mapping your data flows—think lease abstracts, rent rolls, and work orders—then building secure APIs that pull information in real-time without disrupting operations. For a mid-sized CRE firm we worked with, this meant syncing 10,000+ tenant records overnight, eliminating manual uploads that previously took 20 hours weekly. Security is paramount; we use enterprise-grade encryption and comply with SOC 2 standards. The result? A unified dashboard that feels native, boosting data accuracy to 99% and freeing your team for high-value tasks like negotiations.
What makes your dashboards different from off-the-shelf real estate analytics tools?
Unlike templated solutions that force-fit your workflows, our dashboards are engineered from scratch to match your exact needs—whether tracking industrial vacancy rates or retail foot traffic metrics. We avoid the limitations of no-code platforms, delivering scalable, custom code that handles complex CRE scenarios like multi-tenant CAM reconciliations. A client managing office portfolios saw their reporting time drop from 15 hours to 2 per month, with AI insights predicting cap rate shifts by 20 basis points. Plus, you own the system outright, dodging the recurring fees that eat into 15-20% of many firms' budgets. It's efficiency tailored to commercial real estate's unique demands.
Can these dashboards handle predictive analytics for commercial properties?
Absolutely. We embed AI models trained on your historical data to forecast outcomes like lease renewals or revenue dips from economic indicators. For instance, in a project for a firm with 40+ assets, our system analyzed past vacancy patterns and market comps to predict a 12% churn risk, allowing preemptive marketing that filled spaces 45 days faster. These aren't black-box predictions; we provide transparent metrics, like confidence scores tied to your portfolio's specifics. Integration with external feeds, such as CoStar data, enhances accuracy to industry-leading levels—up to 88% for NOI projections. This empowers data-driven decisions, turning potential losses into optimized yields.
How long does it take to build and deploy a custom dashboard?
Timeline varies by complexity, but most CRE firms see a fully functional prototype in 4-6 weeks, with full deployment in 8-10 weeks. We kick off with a two-week discovery phase to align on KPIs like IRR and DSCR, then iterate through design sprints. A recent build for a multifamily-to-commercial pivot client integrated their Argus data in under two months, including custom views for investor decks. Post-launch, we offer 30 days of optimization to refine based on real usage. Our agile approach ensures minimal disruption—your team stays productive while we handle the heavy lifting, delivering a system that's immediately impactful.
What kind of support do you provide after the dashboard is built?
Ongoing support is baked in, with a dedicated account lead for the first six months, including bi-weekly check-ins and unlimited tweaks to adapt to new regulations like updated ESG reporting. We train your team via interactive sessions, covering everything from drill-down analytics on tenant credit scores to exporting for board meetings. For a logistics-focused CRE client, this meant resolving a post-launch query on warehouse utilization metrics within hours, preventing a reporting delay. Annual maintenance is optional and affordable, focusing on AI model retraining and scalability upgrades as your portfolio grows—ensuring your investment compounds over time.
Are your dashboards secure for handling sensitive commercial real estate data?
Security is non-negotiable. We build with enterprise-grade protocols, including AES-256 encryption for data at rest and in transit, plus multi-factor authentication tailored to CRE roles—like limiting broker access to deal pipelines. Compliance with GDPR, CCPA, and real estate-specific standards like NAR guidelines is standard. In one deployment for a firm handling $300M in assets, we implemented audit logs that tracked every data access, satisfying their institutional investors' due diligence. Regular penetration testing and SOC 2 Type II certification mean your lease details, financials, and tenant info stay fortified against breaches, giving you peace of mind in a high-stakes industry.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.