Stop Guessing Your Bean Orders Forecast Inventory with Precision
Imagine slashing waste by 30% while ensuring your lattes never run dry during the morning rush. We build AI that gets your unique coffee rhythms right.
Join 150+ businesses with optimized stock levels
The "Inventory Roulette" Problem
Morning rushes hit, but your espresso beans are out—leaving lines snaking out the door during peak commute hours
Seasonal slumps leave flavored syrups like pumpkin spice collecting dust on shelves through off-peak months
Sudden heatwaves tank your iced latte forecasts, forcing rushed orders of extra ice and cold brew concentrate
Loyal customer habits shift—like ditching lattes for oat milk alternatives—without warning, throwing off your dairy orders
Weekend brunch crowds overwhelm your stock of fresh scones and bagels, leading to frantic last-minute bakery runs
Supplier delays turn your fresh milk deliveries into a gamble, risking spoiled batches during busy lunch shifts
Tailored AI Forecasting Built for Your Brew
We've powered inventory for 50+ food service spots, including bustling coffee chains that handle everything from single-origin roasts to oat milk surges.
Why Choose Us
Here's the thing: off-the-shelf tools treat every cafe like a cookie-cutter operation. But your shop? It's got its own pulse—think holiday peppermint spikes or that loyal group craving oat lattes every Tuesday. We craft a custom AI system that dives into your POS data, local weather patterns, and even foot traffic trends. No rigid templates. Just a flexible model molded to your exact workflow, predicting demand down to the bag of grounds. Let's be honest, it's like having a barista with a crystal ball, but powered by real smarts.
What Makes Us Different:
Unlock Efficiency That Fits Your Flow
Zero Stockouts, Full Steam Ahead
Zero Stockouts, Full Steam Ahead: Picture this: your AI spots a heatwave coming via local weather APIs and bumps iced coffee projections by 40%, factoring in historical sales data from similar days. No more turning away customers at noon during summer rushes. We've seen independent cafes like yours save $2,000 monthly by nailing these predictions, keeping espresso lines moving and tips rolling in.
Slash Waste, Boost Your Bottom Line
Slash Waste, Boost Your Bottom Line: Overstocked on pumpkin spice syrup? Not anymore. Our system analyzes past seasons' POS data to forecast accurately, cutting spoilage by up to 35% on items like dairy creamers and fresh fruits. One client tossed 20% less dairy last quarter, freeing up $3,000 in cash for that new commercial grinder and staff cross-training.
Cash Flow That Flows Like Your Best Pour
Cash Flow That Flows Like Your Best Pour: You're probably thinking, 'How do I tie up less money in inventory for high-volume items like ground coffee and pastries?' Easy—our forecasts optimize orders to match demand using real-time sales trends, reducing holding costs by 25%. Real shops report tying up $5,000 less in stock over six months, letting you invest in barista training or premium single-origin beans.
What Clients Say
"Before AIQ, we'd overbuy croissants and muffins for weekends, wasting half our bakery stock. Now, the system predicted our summer iced tea surge using foot traffic data—we saved $1,200 in July alone, avoided shortages during the heatwave, and kept our regulars coming back without a hitch."
Maria Gonzalez
Owner, Brew Haven Cafe in Seattle
"Our old spreadsheets couldn't handle holiday rush ups and downs with varying almond and oat milk demands. This custom setup integrated our loyalty app data and cut milk waste from 15% to under 5% in just three months—it's transformed our tight margins on dairy-heavy drinks."
Jamal Rivera
General Manager, Urban Grind Coffee Roasters in Chicago
"Dealing with weather-dependent sales was total chaos—sudden rain kills our nitro cold brew and iced Americano orders every time. The AI nailed it last spring by adjusting forecasts daily based on radar data, helping us avoid $800 in lost sales and extra fruit puree spoilage."
Sarah Kim
Operations Manager, Daily Drip Specialty Roasters in Portland
Simple 3-Step Process
Map Your Coffee Chaos
We chat about your daily grind—peak hours, menu stars, and those quirky customer patterns. Then we pull in your POS and supplier data to build a foundation that mirrors your shop's heartbeat.
Train the AI on Your Brew
Our team crafts the model using your historical sales, seasonal dips, and even local events. It's flexible, tweaking as your specials evolve, like that viral matcha latte phase.
Launch and Sip Smoothly
We integrate it into your dashboard for easy alerts and reports. You get ownership—no subscriptions, just a system that grows with your business, complete with our support to fine-tune.
Why We're Different
What's Included
Common Questions
How does this handle our variable foot traffic?
Great question—coffee shops like yours deal with unpredictable crowds, from quiet Mondays to slammed Fridays. Our custom AI pulls in your POS data plus external factors like local events or weather. It learns your patterns over weeks, forecasting with 85-90% accuracy for items like beans or syrups. For example, if a nearby office hosts a meeting, it adjusts for the lunch rush spike. We start with your historicals, test against recent months, and refine. No guesswork; it's built to adapt to your street's vibe, saving you from those frantic mid-shift calls to suppliers. Setup takes just a couple weeks, and you'll see smoother ops right away.
What if my menu changes often?
You're not alone—innovative shops tweak offerings weekly, adding seasonal lattes or dropping underperformers. Our system is flexible by design. When you update your menu in the POS, the AI retrains on the fly, incorporating new item sales data into forecasts. Say you launch a turmeric tonic; it analyzes initial uptake against similar drinks' histories. We've helped cafes like this reduce overstock on trials by 40%. It's all custom-coded, so no clunky manual inputs. We even simulate 'what-if' scenarios during build, ensuring it fits your creative flow without disrupting daily brews.
Is this secure for my sales data?
Absolutely, security is non-negotiable in food service where margins are tight and data is gold. We use enterprise-grade encryption for all integrations, storing nothing on our servers—your POS data stays in-house. Built with compliance in mind, like GDPR for customer patterns. One client, a chain with multiple spots, appreciated how we anonymized loyalty data while forecasting. Regular audits and access logs keep things locked down. Think of it as a fortified espresso vault: only your team accesses insights, and we provide setup guides for your peace of mind. No risks, just reliable predictions.
How accurate is the forecasting really?
Let's be honest—generic tools might hit 70%, but ours averages 88% for coffee specifics, based on our deployments. We train on your full dataset: sales velocity, waste logs, even supplier lead times. For perishables, it factors spoilage rates, preventing those $300 milk dumps. A real example: a client saw accuracy jump from 65% (their old Excel) to 92% after two months, thanks to including weather and promo data. It's iterative—we monitor and tweak quarterly. Short answer? Tailored to your shop, it gets eerily spot-on, like knowing your regulars' orders before they walk in.
Can it integrate with my current tools?
Yes, we make it seamless—no ripping out what works. Whether you're on Square, Toast, or Lightspeed for POS, our AI hooks in via secure APIs for two-way data flow. It also plays nice with accounting like QuickBooks for cost insights or inventory apps for current stock levels. For a recent coffee shop project, we linked it to their supplier portal, auto-generating orders that matched forecasts perfectly. Setup involves a quick audit of your stack, then custom bridges built to last. No downtime during install; we test in parallel. End result: everything talks, cutting your manual checks by hours weekly.
What's the timeline to get this running?
We keep it efficient—most coffee shops go live in 4-6 weeks. Week one: discovery call and data mapping to understand your brew specifics. Weeks two-three: building and training the model with your inputs. Final weeks: testing, integration, and training your team on the dashboard. It's phased so you stay open. One owner shared they were forecasting accurately by week five, just in time for back-to-school crowds. Post-launch, we offer a month of tweaks at no extra. Flexible for your pace, but quick enough to impact this quarter's waste.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.