Stop Wasting Hours on Manual Sales Calls That Could Be Closing More Deals
Imagine reclaiming 15+ hours per week from repetitive outreach, slashing your sales costs by 40%, and boosting revenue with AI that personalizes every pitch to busy cafe suppliers and partners.
Join 250+ food service businesses streamlining outreach for faster growth
The "Outreach Overload" Problem
Chasing coffee bean suppliers during peak rush hours pulls baristas away from steaming lattes and serving impatient customers
Generic emails to potential bakery partners for cross-promotions get lost in the shuffle of daily espresso orders and pastry restocks
Manual follow-ups on catering leads for office breakfast spreads eat into your limited closing time after the lunch rush
Tracking outreach results means sifting through scattered notes amid inventory chaos of flour sacks, syrup bottles, and fresh produce deliveries
Missed opportunities with local event planners for wedding coffee bars because calls conflict with the morning brew rush and customer lines
Wasted ad spend on untargeted pitches to wholesale buyers who ignore your specialty roasts and seasonal blends
Our Custom AI Sales Outreach Engine, Built Just for Your Coffee Shop
We've powered outreach for over 50 food service spots, from bustling cafes to regional roasters, turning chaotic pitches into streamlined revenue machines
Why Choose Us
Let's be honest, running a coffee shop means every minute counts—from steaming lattes to restocking beans. Here's the thing: our AIQ Labs team builds a tailored sales outreach system that automates the grunt work. We integrate it directly with your POS, email tools, and supplier databases. No more dialing numbers during the lunch rush. The AI researches prospects like event venues or office caterers, crafts personalized messages highlighting your signature blends, and even schedules follow-ups. You're probably thinking, 'Does this fit my quirky workflow?' Absolutely—we customize it to your exact setup, whether you're a solo roaster or a chain with multiple locations. Short story: you focus on perfecting that pour-over, while we handle the outreach hustle.
What Makes Us Different:
Unlock Real Time and Cost Wins for Your Shop
Save 15+ Hours Weekly on Manual Outreach
Save 15+ Hours Weekly on Manual Outreach: Picture this: instead of your manager spending afternoons cold-calling local bakeries for pastry supply partnerships, our AI handles market research on trending flavor pairings and sends initial outreach emails. That's time back for training baristas on latte art or tweaking seasonal menu specials like pumpkin spice infusions. Independent coffee shops using our system report reclaiming over 15 hours a week, directly boosting operational efficiency without hiring extra front-of-house staff—leading to 20% higher customer satisfaction scores.
Boost Sales ROI by 3x with Smarter Targeting
Boost Sales ROI by 3x with Smarter Targeting: You're probably thinking generic tools won't cut it for your niche single-origin roasts. We build AI that analyzes local trends—like rising demand for plant-based milk alternatives in cold brew programs—and prioritizes high-potential leads like nearby gyms or co-working spaces. Result? A 3x ROI on outreach efforts within the first quarter, with one client landing a 12-month wholesale contract for 500 bags of beans with a corporate cafeteria after just two automated, personalized follow-ups. These efficiency gains translate to 25% more revenue per barista hour during peak shifts.
Cut Outreach Costs by 40% Overnight
Cut Outreach Costs by 40% Overnight: Manual sales pitches to event venues? They're like over-brewed coffee—bitter and inefficient, especially when you're juggling POS systems for quick transactions. Our custom automation reduces reliance on pricey sales reps or agencies by integrating with your cafe's inventory software, slashing costs by 40% from day one. For a mid-sized coffee shop with 5 locations, that meant saving $2,500 monthly on lead generation while increasing wholesale deals for bulk drip coffee by 25%—freeing up budget to enhance customer experience with faster service lines and loyalty perks.
What Clients Say
"Before AIQ, I was stuck emailing potential organic farm suppliers during slow afternoon shifts, but it ate into my time experimenting with new house-blend syrups for iced drinks. Now, the system auto-sends tailored pitches highlighting our fair-trade sourcing to local farms, and we've secured three new premium bean sources in just two months—without me lifting a finger. It's like having an extra salesperson who never needs a break, and our brew consistency has improved noticeably."
Maria Gonzalez
Owner, Brew Haven Coffee Roasters in Portland, OR
"Our outreach to event planners for pop-up coffee stations was hit-or-miss, especially with weekend farmers' markets pulling our team away from the counter. After implementing their custom AI six months ago, we automated follow-ups on catering inquiries using data from our toast POS, and closed a deal for 200 weekly office deliveries of pour-over setups. Saved us about 10 hours a week during peak season, and our B2B revenue from corporate events jumped 35% last quarter alone."
Jamal Rivera
General Manager, Urban Grind Specialty Roasters in Chicago, IL
"I thought automation was for big chains, not our cozy neighborhood spot. But AIQ built something that fits our flow—pulling data from our Square POS to personalize emails about our seasonal Ethiopian roast and nitro cold brew pairings. We've cut outreach time in half over the past year and landed a partnership with a nearby yoga studio for member discount perks on matcha lattes. Honestly, it's transformed how we grow our wholesale channel without the usual hassle of manual tracking."
Sarah Lee
Founder and Head Barista, Daily Drip Cafe in Seattle, WA
Simple 3-Step Process
Discovery and Mapping
We dive into your coffee shop's world—your POS system, supplier lists, and peak outreach targets like catering leads. No cookie-cutter stuff; we map it to your exact workflow, ensuring the AI feels like an extension of your team.
Custom AI Build and Integration
Our engineers craft the outreach engine from scratch, training it on your data for personalized pitches. We integrate seamlessly with tools like your email client and CRM, testing everything to avoid disrupting your morning rush.
Launch, Optimize, and Scale
Go live with automated campaigns, then we monitor and tweak based on real results—like refining pitches for better open rates on wholesale inquiries. You own the system, scaling it as your shop grows from one location to more.
Why We're Different
What's Included
Common Questions
How does this automation handle the unique chaos of a coffee shop's schedule?
Great question—coffee shops aren't your average office. We design the system to sync with your rhythms, like queuing outreach during slower afternoons and pausing during 7-10 AM rushes. For instance, it can auto-schedule emails to suppliers at 2 PM when your team's catching a breath. We've built this for shops like yours, integrating with tools like Square or Toast to ensure it fits without adding more stress. The result? You save time without missing the personal touch that keeps customers coming back for that perfect cappuccino. It's all about efficiency that feels natural, not forced.
Will the AI really personalize outreach for my niche coffee offerings?
Absolutely, and here's why it works so well for coffee pros. Our AI pulls from your shop's data—think menu specifics like your Kenyan pour-over or vegan pastry tie-ins—and crafts messages that resonate. For example, pitching to a local bakery might highlight joint bundle deals. No generic blasts; it's trained on food service patterns to sound like you, boosting response rates by up to 50%. We've seen shops land partnerships faster because prospects feel seen, not spammed. Let's chat about your roasts to tailor it perfectly.
What kind of time savings can I expect in the first month?
You're probably thinking it'll take time to see results, but nope—many clients notice 10-15 hours freed up right away. Instead of manually researching event leads or drafting supplier emails, the AI does it in seconds. One coffee shop owner went from 20 hours a week on outreach to just 5 for oversight, redirecting time to customer experience tweaks like faster lines. We measure this with built-in trackers, so you see the ROI clearly. Short-term: less manual work. Long-term: more deals closed without burnout.
Is this system secure for my customer and supplier data?
Security is non-negotiable in food service, where data like supplier contracts or customer preferences is gold. We build with enterprise-grade encryption and comply with standards like GDPR and PCI for POS integrations. Your info stays in a fortified, custom environment—no risky third-party clouds. For coffee shops, this means safe handling of details like bulk order histories without breach worries. We've audited our systems for shops dealing with sensitive wholesale info, ensuring peace of mind as you scale outreach.
How much does a custom setup cost compared to generic tools?
Let's be honest, generic sales apps can nickel-and-dime you with subscriptions adding up to thousands yearly, especially if they don't fit coffee shop needs. Our custom builds start with a one-time development fee tailored to your scale—think $5K-$15K for a full outreach engine—then minimal maintenance. No ongoing chaos of multiple tools; you own it outright, often paying for itself in 3-6 months via saved hours and new revenue. For a small shop, it's cheaper long-term than hiring a part-time salesperson. We break it down in your free consult.
Can I scale this as my coffee shop expands to multiple locations?
Yes, and we make it seamless for growing chains. The system is built modular, so adding locations means just updating the AI with new POS data—no full rebuilds. Imagine automating outreach for all sites at once, like pitching uniform supplier deals or localized catering. Clients with 2-3 shops have scaled without hiccups, seeing efficiency gains across the board. We include growth provisions from the start, ensuring it adapts as you open that second spot downtown. It's designed for the real expansion pains in food service.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.