Stop Chasing Bids Manually Automate Your Sales Outreach
You're probably thinking, 'Another tool to learn?' Here's the thing: our custom AI system saves architects like you 15-20 hours per week on outreach, turning cold leads into warm connections without the grunt work of digging through project bids or site plans.
Join 150+ businesses with streamlined sales pipelines
The "Outreach Overload" Problem
Hours lost sifting through RFPs, PlanHub listings, and Dodge Data reports for potential clients on commercial builds and factory expansions
Generic emails ignored by busy contractors who get dozens daily amid tight deadlines for site prep and material sourcing
Manual follow-ups eating into design time on billable projects like CAD modeling for precast concrete structures or assembly line layouts
Missed opportunities on local manufacturing builds, like warehouse retrofits or steel fabrication plants, due to scattered lead sources across iSqFt and regional chambers
Team burnout from tracking unresponsive leads across spreadsheets, CRMs, and field notes on job sites for HVAC installs or custom fabrication jobs
Inconsistent outreach missing seasonal construction booms, like spring infrastructure projects or fall industrial plant upgrades in your region
Our Custom-Built Sales Outreach Automation
We've helped dozens of architecture firms ditch the manual grind, building systems that integrate seamlessly with tools like Revit and Procore.
Why Choose Us
Let's be honest, as an architect, your days are packed with sketches, client meetings, and site visits. Wasted time on sales outreach? That's like pouring concrete without a blueprint—messy and inefficient. At AIQ Labs, we craft a tailored AI system just for your workflow. It scans construction bids, enriches leads with project specifics like sustainable materials or zoning details, and crafts personalized emails that speak directly to contractors' pain points. No more templates; this is built from the ground up for your firm, integrating with your existing CRM to automate follow-ups and track responses. You're left with more time for what you love: designing spaces that last.
What Makes Us Different:
Unlock Real ROI in Your Sales Process
Save 15-20 Hours Weekly on Lead Prospecting
Save 15-20 Hours Weekly on Lead Prospecting: Imagine reclaiming time from endless RFP hunts on platforms like BidClerk. Our system pulls in qualified leads automatically from zoning permits and subcontractor directories, like having an extra junior architect on sales duty for bridge retrofits or equipment enclosures. Firms see a 40% productivity boost, focusing on high-ROI designs like BIM modeling instead of cold calls.
Increase Deal Conversion by 25%
Increase Deal Conversion by 25%: Personalized outreach hits home—mentioning specifics like energy-efficient facades for LEED-certified buildings or modular manufacturing needs for automated assembly lines. This isn't spray-and-pray; it's precision targeting using project specs from public bids, leading to quicker bids won on timelines under 90 days and steady pipelines for commercial and industrial projects.
Cut Outreach Costs by 60%
Cut Outreach Costs by 60%: Ditch expensive lead gen services like Construction Journal subscriptions. Our one-time build replaces ongoing fees with automated scraping of local permit databases, delivering scalable efficiency for scaling from small renovations to large-scale factory builds. Architects report ROI in under three months, with no more budget bleed on disconnected tools like fragmented ERP systems.
What Clients Say
"Before AIQ, my team spent Fridays chasing leads from outdated Dodge reports—total waste on top of our Revit deadlines. Now, the system flags relevant manufacturing projects like conveyor system installs and drafts emails that actually get replies, pulling in details from local building permits. We've landed two mid-size contracts for warehouse expansions in the last quarter, saving us about 12 hours a week on prospecting."
Elena Vasquez
Principal Architect, BuildForge Architects, specializing in industrial facilities
"I was skeptical, but this custom setup integrates with our Procore perfectly for tracking subcontractor bids. It personalized outreach for a hospital build RFP, highlighting our expertise in seismic-resistant steel framing, and we got the nod over bigger firms despite our smaller size. Time saved? Easily 18 hours weekly—now we're focusing on sustainable designs like solar-integrated facades, not admin drudgery."
Marcus Hale
Firm Owner, Hale Design Group, focused on healthcare and commercial construction
"Outreach used to feel like herding cats with our scattered notes from job site walkthroughs and Excel trackers. AIQ built something that pulls in local zoning data for mixed-use developments and crafts pitches around compliant material specs. Response rates jumped from 5% to 28% within two months, and we're closing deals faster on custom fabrication projects without hiring extra sales help."
Sarah Kline
Lead Designer, Constructive Visions, experts in urban manufacturing retrofits
Simple 3-Step Process
Discovery & Workflow Mapping
We dive into your current process—how you source bids, track manufacturing clients, and handle follow-ups. This ensures the AI fits your exact needs, like integrating with AutoCAD exports.
Custom AI Build & Integration
Our engineers code a tailored system that automates lead enrichment and email personalization. We connect it to your tools, testing rigorously to mimic real construction timelines without delays.
Launch, Train & Optimize
Go live with hands-on training for your team. We monitor performance, tweaking based on actual outreach results—like refining for seasonal factory expansions—to maximize your ROI from day one.
Why We're Different
What's Included
Common Questions
How does this automation handle the unique needs of architectural sales?
In construction and manufacturing, sales aren't cookie-cutter. Our system is custom-built to tackle that. It starts by mapping your workflow—say, targeting firms needing eco-friendly designs for factories. The AI pulls data from sources like ENR rankings or local bids, enriches it with details like material preferences, and crafts outreach that resonates, like 'Your warehouse expansion could benefit from our passive solar integrations.' We've seen architects cut manual research by 70%, freeing up time for client renders. It's not off-the-shelf; we code it to fit your firm's style, ensuring every email feels like it came from you. Plus, it learns from responses to refine future pitches, boosting conversions over time.
What kind of time savings can I expect as an architect?
Let's be honest, you're juggling deadlines and don't need fluff. Our clients typically save 15-20 hours weekly. Think about it: instead of manually scanning Dodge Reports for hours, the AI does it in minutes, flagging matches for your expertise in modular builds. Follow-ups? Automated, with smart timing around construction phases. One architect we worked with went from 10 hours a week on emails to under 2, redirecting effort to a hospital project that netted $150K. ROI hits fast—often within 2-3 months—through higher response rates and fewer missed opportunities. We track metrics like hours saved per lead to prove it, tailoring to your firm's pace.
Is this system secure for handling sensitive project data?
Absolutely, security is non-negotiable in construction where blueprints and bids involve proprietary info. We build with enterprise-grade encryption, compliant with standards like GDPR and SOC 2. Data stays in your controlled environment—no cloud roulette. For instance, when enriching leads with zoning details, we anonymize sensitive elements and use secure APIs to integrate with tools like Procore. Our own platforms, like RecoverlyAI, handle regulated industries without a hitch. You own the system, so no third-party risks. We conduct audits during build and offer ongoing monitoring, ensuring your architectural IP remains locked down, even during high-volume outreach seasons.
How do you customize it for my specific architecture firm?
Customization is our core—nothing generic. We start with a deep dive: what types of projects do you chase, like commercial manufacturing retrofits or residential developments? We map your tools (Revit, CRM) and pain points, then engineer the AI accordingly. For a firm focused on sustainable builds, it might prioritize leads with green certifications, generating pitches around LEED compliance. It's like drafting a custom site plan: precise and efficient. No templates; we code unique features, like auto-inserting portfolio links tied to similar past jobs. The result? A system that feels like an extension of your team, delivering 25-30% better engagement because it's tuned to your voice and market.
What's the ROI timeline for this sales automation?
You're ROI-driven, so we keep it practical. Most architects see payback in 2-4 months. Break it down: save $5K+ monthly on lead gen services, plus 15 hours/week at your billable rate— that's another $10K value. One client closed a $200K manufacturing facility design gig three months in, directly from automated outreach that highlighted their seismic expertise. We build in metrics tracking, showing efficiency gains like 40% faster lead-to-meeting cycles. It's field-tested: no hype, just quantifiable wins. If it doesn't deliver, we optimize until it does. Think of it as investing in rebar—strengthens your foundation for long-term growth without the cracks of manual work.
Can this integrate with my existing construction software?
Yes, seamless integration is what sets us apart. We connect directly to your stack—Procore for project tracking, Salesforce for CRM, even Revit for pulling design snippets into pitches. No brittle Zapier links that fail mid-bid season. For example, if a lead responds, it auto-updates your pipeline with context like 'Interested in steel fabrication add-ons.' We've integrated with over 50 tools in construction workflows, ensuring data flows like a well-planned supply chain. During build, we test end-to-end: from lead import to response logging. You end up with a unified system, not more silos, saving hours on manual syncing and reducing errors that could derail a deal.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.