Stop Losing Hours to Manual Invoice Matching on the Shop Floor Automate It All with Custom AI
Imagine reclaiming 15-20 hours per week from tedious AP tasks, slashing processing costs by 40%, and boosting your team's focus on what matters—keeping production lines humming without delays.
Join 250+ businesses with streamlined AP and faster cash flow
The "Invoice Chaos" Problem
Manual Matching of Invoices to Purchase Orders for Steel Beams and Concrete Deliveries Delays Critical Production Runs by 2-3 Days
Field Supervisors Wasting 4-6 Hours Daily Approving Invoices on Construction Sites Instead of Overseeing Weld Assembly Lines or Pour Schedules
Supplier Disputes Over Late Part Deliveries for HVAC Units or Structural Steel Eating into Your Project Margins by 5-10%
Month-End Closes Stalled by Scattered Paper Invoices from Multiple Vendors Supplying Lumber, Cement, and Fabricated Metal Components
Overpayments on High-Volume Raw Material Invoices for Aggregates or Sheet Metal Due to Human Error in Processing 500+ Line Items Weekly
Delayed Payments on Timber or Machinery Parts Triggering 2% Late Fees While Cash Flow Suffers from Inventory Builds of Unsold Modular Units
Our Custom AI Invoice Automation – Built for Your Manufacturing Workflow
We've helped dozens of manufacturers like yours ditch the paperwork grind, drawing from our experience integrating AI into real-world production environments.
Why Choose Us
Here's the thing: in manufacturing, every minute counts, from raw material receipts to final assembly. We build a tailored AI system that ingests invoices directly from emails, scans, or supplier portals, then intelligently matches them to your POs, work orders, and inventory logs. No more sifting through stacks of paper or Excel sheets. You're probably thinking, 'Does this handle our custom parts numbering?' Absolutely—we customize it to your exact ERP setup, ensuring seamless approvals routed to the right foremen or managers, even on mobile. It's like having an extra accountant on your shop floor, but one that never sleeps and scales with your output.
What Makes Us Different:
Unlock Real ROI in Your Operations
Save 15-20 Hours Weekly on AP Processing
Save 15-20 Hours Weekly on AP Processing for Construction Material Invoices: Let's be honest, your team isn't paid to chase paper trails for rebar or piping orders. Our automation handles the grunt work, freeing accountants to analyze spend on critical components like steel reinforcements or electrical fittings. One construction firm cut their weekly AP time by 18 hours, redirecting focus to supplier negotiations that saved them 12% on quarterly concrete and aggregate purchases, accelerating project timelines by a week.
Boost Efficiency and Cut Costs by 40%
Boost Efficiency and Cut Costs by 40% on Site Deliveries: Picture your production line or construction site running smoother because payments for crane rentals or steel deliveries are on time, avoiding rush surcharges from suppliers. We quantify this: faster invoice cycles mean quicker inventory turns for items like drywall or machined parts, reducing holding costs by $10K per project. Manufacturers and builders see an ROI in under 3 months, with one reporting a $45K annual savings from eliminated overpayments and late fees on foundation materials.
Scale Productivity Without Adding Headcount
Scale Productivity Without Adding Headcount During Peak Building Seasons: As your output ramps up—say, during high-demand periods for commercial framing—our system scales effortlessly with your ERP for handling escalated orders. No more bottlenecks in approvals for urgent scaffold or tooling invoices during high-volume runs. Teams report a 30% productivity lift in AP tasks, turning what was a headache into a well-oiled machine, much like upgrading from manual scaffolding to automated prefab assembly lines.
What Clients Say
"Before AIQ Labs, our AP team spent Fridays buried in invoice stacks from steel suppliers for our bridge fabrication projects, delaying our weekend beam shipments to sites. Now, everything's auto-matched to POs in our system, and we've shaved two days off our month-end close cycle. Saved us about $15K last quarter in overpayments on rebar orders alone—total game changer for our structural steel shop."
Mike Harlan
Operations Manager, Precision Metalworks Fabrication
"We're a mid-sized electronics assembler for industrial control panels, and invoice errors were killing our margins on circuit board and wiring harness orders. The custom AI they built integrates right with our MRP system, catching mismatches before payments go out for component deliveries. Dropped our error rate from 8% to under 1% in the first two months, and our foremen love the mobile approvals during on-site installations—finally, focus back on assembly quality."
Sarah Kline
Finance Director, CircuitForge Electronics Manufacturing
"Honest talk: juggling invoices for automotive body panels and chassis components was chaos, especially with just-in-time deliveries to our welding lines. AIQ's solution automated it all, routing approvals to the right plant managers instantly via our shop floor software. We reclaimed 12 hours a week, which we've poured into optimizing our robotic assembly lines—ROI hit in six weeks, with zero late fees on our quarterly steel coil purchases."
Tom Reyes
CFO, AutoParts Dynamics Assembly
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your manufacturing setup—your ERP, supplier chains, and pain points like PO matching—to design a system that fits like a custom jig.
AI System Build and Integration
Our engineers craft the automation from scratch, linking it to your tools for seamless data flow, tested against real invoices from your vendors.
Deployment, Training, and Optimization
We roll it out with hands-on training for your team, then monitor and tweak for peak performance, ensuring it evolves with your production needs.
Why We're Different
What's Included
Common Questions
How does this handle invoices from international suppliers with varying formats?
In manufacturing, dealing with global suppliers means facing everything from metric-unit invoices to multi-language PDFs. Our custom AI is trained on diverse formats, using advanced OCR and natural language processing to extract key details like quantities, unit prices, and terms—regardless of the source. We tailor it to your specific vendors, say, pulling in HS codes for customs compliance. One manufacturer we worked with processed 200+ international invoices weekly without a hitch, cutting verification time by 70%. It's all integrated into your workflow, so approvals route automatically, and discrepancies flag for review. No more manual re-entry; it's built to adapt as your supplier base grows.
Will this integrate with our existing ERP system without disrupting operations?
Absolutely, we specialize in seamless integrations for manufacturing ERPs like Epicor, Infor, or even custom setups. Unlike generic tools that force you to adapt, we map your exact data flows—think syncing invoice lines to work orders or inventory receipts. We start with a phased rollout: pilot on a subset of suppliers to test, then scale. Downtime? Minimal—our engineers handle it during off-peak hours, like weekends when lines are down. A client in heavy machinery saw zero disruptions and a 25% faster month-end close right away. You're in control, with full transparency on how data moves between systems.
What kind of ROI can a manufacturing company expect from this?
ROI in manufacturing is all about tangible numbers: time saved translates to dollars. Expect 15-20 hours freed up weekly per AP staffer, at say $30/hour, that's $24K-$31K annually per person. Add in error reductions—overpayments drop by 80-90%, saving thousands on raw materials alone. One auto parts firm hit payback in 2.5 months, with ongoing savings from faster supplier payments avoiding 2% late fees. We calculate your specific ROI during discovery, factoring in your invoice volume and current pain points. It's not hype; it's field-tested efficiency that boosts your bottom line without adding headcount.
Is the system secure for handling sensitive financial and supplier data?
Security is non-negotiable in manufacturing, where invoices often include proprietary specs or pricing. We build with end-to-end encryption, role-based access (e.g., foremen see only approvals, not full financials), and compliance with standards like SOC 2 and GDPR. Data stays in your owned system, not scattered across cloud subscriptions. Audit trails log every action, perfect for your internal controls or external audits. We've deployed this for clients in regulated sectors like aerospace, where a single breach could cost millions—no issues reported. We also include regular vulnerability scans, so your IP and cash flow stay protected as you scale.
How long does it take to implement and see results?
From kickoff to live, we're talking 4-8 weeks for most manufacturers, depending on complexity. Week 1-2: map your workflows and gather sample invoices. Weeks 3-5: build and test integrations, like linking to your BOM system. Final weeks: train your team and go live with monitoring. Results? Immediate—clients see 50% time savings in the first month, full ROI by quarter two. A fabrication shop went from chaos to automated in 5 weeks, processing 500 invoices monthly without errors. We keep it lean, focusing on quick wins so you feel the impact fast, not waiting months for vague promises.
Can this scale if our production volume doubles next year?
Manufacturing scales unpredictably—think seasonal surges or new contracts. Our AI is designed for that: cloud-agnostic architecture handles 10x volume spikes without reconfiguration. We build in elasticity, auto-scaling processing power as invoices flood in from ramped-up suppliers. For example, a client doubled output during a defense contract; the system absorbed it seamlessly, maintaining sub-hour approvals. No need for pricey upgrades—just tweak rules for new vendors. Long-term, it's your asset, evolving with expansions like adding plants or SKUs, ensuring efficiency keeps pace with growth.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.