Stop Wasting Cash on Overstocked Kettlebells and Understocked Jump Ropes Our Custom Inventory Forecasting Keeps Your Box Stocked Right
Imagine slashing excess inventory by 30% while ensuring every WOD has the gear ready—no more frustrated athletes or surprise shortages during peak class times.
Join 150+ fitness studios with optimized stock and happier members
The "Gear Chaos" Problem
Seasonal membership surges leave you scrambling for extra barbells and Olympic plates during New Year's resolution rushes, with sign-ups spiking 50% in January alone
Underestimating demand for accessories like foam rollers and trigger point balls after intense partner workouts or mobility sessions
Overbuying protein bars that expire before your next nutrition seminar
Inconsistent class attendance patterns causing stockouts of weightlifting gloves and chalk during peak evening HIIT or powerlifting sessions
Wasted budget on duplicate orders of resistance bands that gather dust in storage
Member drop-off from frustration when favorite equipment like assault bikes or rowers isn't available for their personal record attempts in metcon workouts
Your Tailored Inventory Forecasting Solution, Built for CrossFit Realities
We've powered forecasting for over 50 fitness spaces, turning chaotic stockrooms into efficient operations that boost retention
Why Choose Us
Let's be honest—generic tools just don't get the pulse of a CrossFit gym. You're dealing with unpredictable WOD demands, fluctuating class sizes, and members who expect their gear spot-on. That's why we craft custom AI forecasting right for your box. We dive into your signup data, track seasonal trends like summer outdoor challenges, and build models that predict exactly when you'll need more med balls or less chalk. No cookie-cutter spreadsheets. This is flexible, scalable, and owned by you—integrated seamlessly with your member management system for real-time alerts. Here's the thing: it's like having a coach for your inventory, spotting patterns you miss so you stay ahead of every deadlift session.
What Makes Us Different:
Unlock Retention-Boosting Efficiency for Your Gym
Smarter Stock Levels, Happier Members
Smarter Stock Levels, Happier Members: Picture this: No more members grumbling about missing plyo boxes or battle ropes during AMRAPs or partner WODs. Our forecasts reduce stockouts by up to 40% within the first quarter, keeping CrossFit classes flowing smoothly and retention high—because a seamless experience turns one-time drop-ins into loyal athletes who stick around for progressive overload programs.
Cash Flow That Supports Growth
Cash Flow That Supports Growth: You're probably thinking, 'How do I afford that new squat rack or functional training area?' By cutting overstock waste—like those extra 50 unused kettlebells or medicine balls—by 35% over six months, you redirect savings to member perks like free recovery sessions or targeted marketing for bootcamps, fueling sustainable expansion without the subscription drain.
Resilient Against Demand Swings
Resilient Against Demand Swings: CrossFit's all about adaptation, right? Our system flexes with yours, predicting surges from holiday challenges like 12 Days of Fitness or drops during summer vacation off-seasons by analyzing past WOD attendance data, ensuring you're never caught off-guard and maintaining that member-experience edge with always-available essentials for scaled workouts.
What Clients Say
"Before AIQ, we'd overbuy resistance bands every quarter for our mobility classes and end up donating them—lost about $2,000 last year on expired stock. Now, their custom forecasting nails it; we saved 25% on inventory costs in just three months, and members love that everything's always ready for our hero WODs like 'Murph' without any delays."
Sarah Jenkins
Owner, IronForge CrossFit in Denver, CO
"I was skeptical at first—our class sizes vary wildly with corporate sign-ups for team-building sessions. But after setup, the AI predicted a 20% spike for our summer bootcamp perfectly, based on historical data from similar events. No shortages of yoga mats or dumbbells, and our retention jumped 15% because folks aren't leaving frustrated over missing gear during circuit training."
Mike Rivera
Head Coach, Apex Strength Gym in Austin, TX
"Generic apps couldn't handle our nutrition add-ons like whey protein and BCAAs expiring too fast after seminar promotions. AIQ built something custom that tracks sales from our monthly wellness workshops, cutting waste by half in the first semester. It's been a game-changer for our tight budget—more funds for coach certifications in functional movement now."
Lisa Chen
Operations Manager, Pulse CrossFit in Seattle, WA
Simple 3-Step Process
Discovery Dive
We chat about your gym's rhythm—class schedules, peak times, and pain points like post-WOD gear scrambles—to map your exact needs.
Custom Model Build
Our team crafts AI tailored to your data, incorporating CrossFit specifics like event-driven demands, with full integration to your systems.
Launch and Optimize
We roll it out with training, then refine based on real usage—ensuring forecasts evolve as your membership grows.
Why We're Different
What's Included
Common Questions
How does this forecasting handle the unpredictability of CrossFit class sizes?
Great question—CrossFit's variability is what we live for. We start by pulling in your historical signup data, weather patterns that affect drop-ins, and even social media buzz around challenges. The AI builds a model unique to your gym, predicting fluctuations with 85-90% accuracy based on similar boxes we've helped. For instance, if evenings spike with corporate teams, it factors that in. You're not locked into rigid forecasts; we include buffers for surprises, and you can tweak inputs anytime. This keeps your stock aligned without overcommitting cash, all while boosting that member experience by having gear ready. It's like a spotter for your inventory—always adjusting to the lift.
What's the setup time for a custom system like this?
You're probably thinking it'll take forever, but here's the thing: for most CrossFit gyms, we wrap discovery and build in 4-6 weeks. We begin with a quick audit of your current inventory and software— no heavy lifting on your end. Then, our engineers code the AI models using your data exports. Testing happens in phases, starting small with one category like weights. By launch, it's fully integrated, with training sessions for your team. Post-go-live, we monitor for a month to fine-tune. We've done this for boxes just like yours, turning chaos into calm without disrupting your daily operations or class flows.
Can it integrate with my existing gym management software?
Absolutely, and that's where we shine. Whether you're on Mindbody, Zen Planner, or something custom, we create deep, two-way API connections that sync inventory in real-time. No more manual uploads that eat into your coaching time. For example, when a class books up, it adjusts forecasts automatically. We've handled integrations for over 30 fitness tools, ensuring data flows securely without the brittle links you get from off-the-shelf apps. This unified setup means one dashboard for everything—from stock levels to member trends—saving you hours weekly and preventing those costly errors like double-ordering bands.
How accurate are the forecasts, and what if they're off?
Accuracy is key in CrossFit, where one missing med ball can derail a workout. Our models hit 88% on average for gyms we've built for, drawing from your sales history, retention data, and external factors like local events. We use machine learning that learns from your patterns—say, higher glove demand post-murph day. If something's off, like an unexpected membership dip, built-in alerts flag it immediately, and you can override with one click. Plus, we include sensitivity analysis to show ranges, not just point estimates. It's flexible, so you adapt like in a real WOD, keeping costs down and members satisfied without rigid guesses.
Is this just for large gyms, or does it work for smaller CrossFit boxes?
It's perfect for smaller boxes too—think 50-200 members. We scale it to your size, starting with core items like barbells and apparel. For a boutique setup, it might focus on predicting accessory needs around your signature classes, preventing overstock on niche gear. We've helped solo-owner gyms cut waste by 20% in their first quarter, freeing budget for community events. No bloat; it's custom-built for your workflow, with simple interfaces that don't overwhelm. Let's be honest, small ops need this most to compete—our system levels the playing field by optimizing what you already have, boosting retention without big overhead.
What kind of ongoing support do you provide after launch?
Support is baked in because we know gyms don't run on autopilot. After launch, you get our dedicated team for monthly check-ins to review forecast performance against actuals—like how well it predicted stock for your latest competition prep. We handle updates for new data sources, such as integrating wearables for member activity insights. If trends shift, like a new CrossFit Games hype, we retrain the model at no extra cost in year one. Access to a client portal for tweaks, plus 24/7 email support for urgent alerts. It's partnership-style, ensuring your inventory evolves with your box, maintaining that edge in member experience and operational efficiency.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.