Stop Losing Hours to Manual Invoicing That Delays Your Project Payments Reclaim Your Time with AI-Powered Automation Built for Your Workflow
Imagine slashing 15-20 hours per week on invoice processing, cutting errors by 80%, and boosting your cash flow to keep those renovation crews paid on time—without the subscription headaches.
Join 150+ construction firms with faster payments and leaner operations
The "Renovation Cash Crunch" Problem
Chasing paper invoices from suppliers for rebar and concrete deliveries while your crews idle on-site, delaying foundation pours
Manual data entry errors in subcontractor invoices for plumbing and electrical work, delaying client payments after a kitchen remodel handover
Project managers bogged down approving vendor bills for HVAC units and steel beams instead of overseeing crane lifts and crew safety on the job site
Disjointed tracking of change orders for custom cabinetry or structural modifications leading to underbilling on commercial renovations
Month-end invoice piles for lumber and tooling suppliers causing cash flow squeezes during peak building seasons like spring framing rushes
Supplier disputes over mismatched invoice details from hurried on-site notes on weld inspections or material certifications
Our Custom AI Invoice Automation: Tailored to Your Renovation Rhythms
We've field-tested these systems with contractors just like you, turning invoicing chaos into a smooth, scalable process.
Why Choose Us
Let's be honest, renovation work is unpredictable—delays from weather, last-minute client changes, and a flood of supplier bills. That's why we build your invoice automation from the ground up, integrating with tools like Procore or your field tablets. No off-the-shelf nonsense. We capture invoices via AI that reads messy PDFs, routes approvals to your foremen on mobile, and syncs payments directly. You're probably thinking, 'Will this handle my custom change orders?' Absolutely. It's like having a digital foreman who never sleeps, ensuring every bill matches your job logs for faster, error-free payouts.
What Makes Us Different:
Unlock Real ROI: Time and Cost Savings You Can Measure
Save 15-20 Hours Weekly on Manual Tasks
Save 15-20 Hours Weekly on Manual Tasks: Imagine your office team no longer keying in supplier invoices for steel reinforcements or precast panels—our system automates it all, freeing them to focus on bidding new commercial builds. One general contractor we worked with cut processing time by 18 hours a week, letting them take on two extra high-rise renovations per quarter without hiring more staff, directly boosting project throughput.
Boost Cash Flow with 30% Faster Payments
Boost Cash Flow with 30% Faster Payments: Wasted time on errors means delayed client payouts after installing custom millwork in a bathroom reno. We ensure invoices are accurate and approved swiftly, accelerating your receivables—expect a 30% reduction in days sales outstanding, putting real money back in your pocket within 45 days to cover rebar costs or crew overtime during peak seasons.
Cut Errors and Disputes by 80%
Cut Errors and Disputes by 80%: Remember that time a mismatched invoice for roofing materials held up a whole roofing phase? Our AI cross-checks details against your job specs and BIM models, preventing costly rework on-site. Contractors see fewer supplier arguments over delivery manifests and smoother audits, turning invoicing from a headache into a productivity booster that keeps projects on schedule.
What Clients Say
"Before AIQ Labs, our team was drowning in invoice emails for steel deliveries during a big 12-story condo flip—taking two full days just to sort and match against site logs. Now, it's fully automated, and we've shaved off 12 hours a week on admin. Payments hit our account 25% faster, and we've avoided two disputes over material quantities already this year, keeping the foundation work on track."
Mike Reynolds
Operations Manager, Urban Renewal Builders (Specializing in Multi-Family Condo Developments)
"As a small reno firm, juggling subcontractor bills for drywall and tiling was killing our margins on tight 6-week jobs. Their custom setup integrates with our field app, catching errors like quantity mismatches on the spot during walkthroughs. Last quarter, we saved $4,500 in overpayments on fixture installs and closed books in three days instead of two weeks, freeing up cash for the next kitchen gut."
Sarah Patel
Owner, Patel Home Transformations (Residential Remodeling Specialists)
"I was skeptical about AI for invoicing, but this system handles our variable change orders for custom steel fabrications like a pro—no more late-night data entry after site visits to verify welds. It's paid for itself in four months through quicker cash flow on commercial kitchen remodels, reducing our DSO from 60 to 42 days and letting us bid on bigger fab jobs."
Tom Whitaker
Project Lead, Whitaker Renovations Inc. (Commercial Fit-Out and Fabrication Experts)
Simple 3-Step Process
Discovery and Mapping
We dive into your renovation workflow— from supplier bids to final walkthroughs—identifying invoice pain points. This ensures our build fits your exact needs, like mobile approvals for on-site changes.
Custom AI Build and Integration
Our engineers craft the automation using your data, linking it to tools like Buildertrend or your accounting system. We test rigorously, just like quality-checking a foundation pour.
Deployment and Optimization
Go live with training for your team, then we monitor and tweak for peak efficiency. It's an ongoing partnership, scaling as your business grows from small flips to larger projects.
Why We're Different
What's Included
Common Questions
How does this handle the variable invoices from subcontractors on renovation jobs?
Great question—renovation work often means fluctuating bills for things like custom cabinetry or unexpected plumbing fixes. Our AI is trained on your historical data to recognize patterns, automatically categorizing and matching them to specific project lines. For instance, it flags if a sub's invoice exceeds your bid by more than 10%, routing it for quick review. We customize the logic to your workflow, so approvals can happen via text while your foreman's inspecting drywall. This cuts manual checks by 70%, and we've seen contractors reduce disputes by half. Setup takes just a couple weeks, with full integration to your project software.
What's the ROI timeline for implementing this in my contracting business?
You're probably thinking about the upfront investment, right? For most renovation contractors, we see payback in 3-6 months. Take a firm billing $2M annually: if you're losing 15 hours weekly on invoicing at $50/hour, that's $39,000 yearly in labor alone. Our system saves that, plus faster payments add 2-3% to cash flow efficiency. We run a free audit to project your exact numbers—based on past clients, one saved $25K in the first quarter by accelerating supplier payouts and avoiding errors on a $500K flip. It's built to scale, so as you add jobs, savings compound without extra costs.
Can this integrate with my existing tools like Procore or Buildertrend?
Absolutely, integration is our specialty. We don't force you into new software; instead, we create deep, two-way connections. For Procore users, our AI pulls job data directly to match invoices against budgets—say, verifying electrical work costs post-install. It pushes approved bills to your accounting app without double-entry. We've done this for dozens of contractors, handling everything from RFIs to lien waivers. The result? A single view of your finances across sites, reducing errors that could delay a whole phase. Setup involves a quick API link, and we test it thoroughly to avoid any site disruptions.
Is the system secure for sensitive renovation project financials?
Security is non-negotiable in construction, where you're dealing with client deposits and sub payments. We build with enterprise-grade encryption and role-based access, so only authorized team members see invoice details—like limiting foremen to approvals without full financial views. It's compliant with standards like SOC 2 and handles construction-specific needs, such as protecting bid info from competitors. Unlike off-the-shelf tools, our custom code avoids third-party vulnerabilities. One client, after a data scare with email invoices, switched to us and slept better knowing their $1M project finances were locked down tight.
How customizable is this for a small renovation firm versus a larger one?
We tailor it precisely—no templates here. For a small team doing 10-15 jobs a year, we focus on simple mobile capture and quick approvals to minimize admin. Larger firms get advanced features like multi-site dashboards tracking invoices across a strip mall reno. It's all based on your scale: we map your workflow during discovery, whether you're a solo operator or managing 50 subs. A small contractor we helped automated 80% of their process, saving 10 hours weekly; a mid-size one scaled to handle seasonal surges without adding staff. The beauty? It grows with you, owned outright.
What if my invoices come in non-standard formats, like photos from the field?
Field realities mean invoices often arrive as quick snaps or scanned receipts, not perfect PDFs. Our AI uses advanced OCR tuned for construction docs—fuzzy handwriting, faded prints, you name it. It extracts details like quantities for lumber or labor hours, even cross-referencing with your job photos. For a client with messy submittals, this cut processing from hours to minutes per invoice. We train it on your samples during build, ensuring 95% accuracy out the gate. If something slips, it flags for human review, keeping your workflow humming without constant babysitting.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.