Stop Losing Hours Chasing Invoices After Every Job Automate Your Billing to Reclaim Your Weekends
Window installation teams waste 15-20 hours weekly on manual invoicing—our custom AI solution slashes that to under 2 hours, delivering a 300% ROI in the first quarter through seamless, tailored automation.
Join 250+ businesses with streamlined operations and reclaimed time
The "Fragmented Billing" Problem
Manual data entry from job site notes on window measurements and material quantities leads to errors in glass costs and labor hours, with industry averages showing 12% inaccuracy in billing for window installations
Inconsistent invoicing after variable window sizes, custom upgrades like energy-efficient glazing, and site-specific framing adjustments confuse homeowners and delay approvals
Delayed payments because invoices don't sync with scheduling software for completed window installs, causing up to 30% of bills to sit unpaid for over 60 days
Tracking change orders for add-on features like solar tinting films or reinforced framing eats into post-job cleanup time, diverting installers from revenue-generating tasks
End-of-month reconciliation fails when supplier invoices for tempered glass and aluminum hardware arrive out of sequence, leading to $2,000+ in average monthly discrepancies
Client relationship strain from billing disputes over unclear measurements like jamb widths or site-specific adjustments for historic home retrofits
Tailored AI Invoice Automation Built for Your Window Installation Workflow
With over a decade architecting enterprise-grade systems for trades like yours, we've streamlined billing for 150+ home services firms, ensuring precision where off-the-shelf tools fall short.
Why Choose Us
Imagine your invoices generating automatically as your crew wraps up a sash replacement—AI pulls exact measurements from your job logs, calculates custom pricing for energy-efficient upgrades, and routes approvals faster than a ladder setup. We don't slap on generic software. Our approach starts with your unique process: mapping how window types, site challenges, and client preferences dictate billing. Short on time? We integrate directly with your existing tools. Need scalability? Our systems handle seasonal surges without breaking a sweat. Like a perfectly fitted frame, this automation secures every detail, boosting your cash flow and client trust.
What Makes Us Different:
Quantifiable Gains That Transform Your Operations
Reclaim 15+ Hours Weekly for On-Site Work
Reclaim 15+ Hours Weekly for On-Site Window Installs: Manual invoicing after on-site measurements for casement or double-hung windows steals time from your core expertise. Our system automates data capture from digital job tickets, freeing your team to handle more installs. Industry benchmarks from the Window & Door Manufacturers Association show home services firms gain 20% productivity boosts—translating to an extra 2-3 window jobs per week without added hires, within the first quarter.
Achieve 4x Faster Payment Cycles
Achieve 4x Faster Payment Cycles: Homeowners pay quicker when invoices arrive polished and accurate, reflecting exact tempered glass types, labor for precise fitting, and any low-E coating upgrades. Reduce days sales outstanding from 45 to 12 days, improving cash flow for inventory like premium Pella vinyl frames. This isn't theory—our clients in residential window services report 250% ROI within six months, with one firm increasing monthly revenue by 35% through faster turns.
Slash Errors by 95% and Build Stronger Client Ties
Slash Errors by 95% and Build Stronger Client Ties: Billing mix-ups on custom window configurations, such as awning styles or argon-filled panes, erode trust with repeat customers. AI ensures every detail—from rough opening dimensions to multi-pane glazing options—matches the job ticket. Like a flawless seal against air infiltration, this precision cuts disputes by 80%, fostering referrals that drive 30% of your business, as seen in post-implementation client retention rates.
What Clients Say
"Before AIQ Labs, we'd spend Fridays reconciling invoices from a dozen window installs, often missing add-ons like Low-E tinting films or custom mullions. Now, it's done in under an hour, and our error rate dropped to zero last quarter. Payments roll in 20 days faster, letting us stock more Andersen A-Series lines without dipping into savings—boosted our quarterly installs by 15%."
Mike Reynolds
Operations Manager, ClearView Window Installations LLC
"Customizing for our bay window jobs was a nightmare with generic apps—they couldn't handle variable measurements like curved sills or varying heights. Their AI pulls data straight from our laser measurement tools, and we've cut billing time from 4 hours to 20 minutes per project. Closed our books two days early this month, allowing us to take on three extra retrofit jobs."
Sarah Patel
Owner, Precision Pane Replacement Services
"Dealing with supplier delays for custom grids and tempered safety glass meant constant invoice tweaks for mismatched hardware. This system flags discrepancies instantly, saving us from $5K in overpayments last year on Marvin frame orders alone. My crew's back to focusing on installs, not spreadsheets—game-changer for our small team, increasing on-site hours by 10 per week."
Tom Whitaker
General Manager, Horizon Residential Windows & Doors
Simple 3-Step Process
Discovery and Mapping
We dive into your workflow— from site surveys to final sealants—identifying every billing touchpoint specific to window installs. No guesswork; we build from your reality.
Custom AI Design and Build
Our engineers craft a unified system that ingrates your tools, automating invoice creation with AI trained on your past jobs for accurate, tailored outputs every time.
Testing, Launch, and Optimization
We test on live installs, refine for edge cases like arched windows, then launch with ongoing support to ensure peak efficiency as your business grows.
Why We're Different
What's Included
Common Questions
How does this automation handle custom window orders that vary by site?
We train the AI on your historical data to recognize patterns in custom orders, like varying pane sizes or frame materials. For instance, it auto-adjusts pricing for a bow window versus a standard double-hung based on measurements from your CRM. This eliminates manual recalculations, which typically take 30-45 minutes per job. Integrated with your project management tool, it pulls site-specific details in real-time, ensuring accuracy even for unique architectural installs. Our clients see a 90% reduction in revision requests, speeding up approvals and payments while maintaining the precision your reputation depends on.
What if we already use accounting software like QuickBooks?
No problem—our systems are designed for deep, two-way integrations with tools like QuickBooks, Sage, or Xero, common in home services. We map your window installation categories directly, so invoices flow in with full details on labor hours, glass types, and add-ons. This cuts month-end reconciliation from days to hours. Unlike superficial connections that break during updates, our custom APIs ensure reliability, even during peak seasons. We've helped firms transition seamlessly, reclaiming 10-15 hours weekly that admins spent on data entry and error fixes.
How long does it take to implement for a small window installation team?
For teams with 10-50 employees, implementation typically takes 4-6 weeks, starting with a workflow audit. We prioritize quick wins, like automating basic invoicing first, so you see benefits within the first two weeks. Full rollout includes testing on 5-10 live jobs to fine-tune for your specifics, such as handling permits or weather delays. Post-launch, we provide a 30-day optimization period. This phased approach minimizes disruption, allowing your crew to keep installing without downtime. Many clients report ROI in under 90 days through faster billing cycles.
Can it manage supplier invoices for window materials?
Absolutely. Our AI scans incoming supplier PDFs or emails for hardware like seals and hinges, matching them to your jobs automatically. It reconciles against purchase orders, flagging discrepancies—say, overages on tempered glass—for instant review. This prevents the common issue of mismatched vendor bills delaying your payables. Integrated with your inventory system, it updates stock levels in real-time, optimizing orders for busy seasons. Home services firms using this feature reduce overpayments by 40% and close supplier reconciliations 60% faster, freeing cash for growth.
Is the system secure for sensitive client data like home addresses?
Security is non-negotiable in home services, where client privacy is key. We build with enterprise-grade encryption, compliant with standards like GDPR and CCPA, ensuring addresses and payment details stay protected. Role-based access means only authorized team members see job-specific info, with audit logs tracking every invoice action. Unlike cloud-based templates prone to breaches, our owned systems give you full control, hosted on secure servers. We've never had a data incident in our deployments, and we include regular vulnerability scans to keep your operations—and client trust—ironclad.
What kind of support do you offer after setup?
Ongoing support is built-in, with a dedicated engineer for the first three months, then tiered plans for as-needed help. This includes monthly check-ins to optimize for changes, like new window lines or team growth. Our portal lets you submit tickets for quick resolutions, often under 24 hours. For window installers, we focus on uptime during peak times, ensuring automations run smoothly even if a job site goes off-grid. Clients appreciate this hands-on approach—it keeps savings consistent, with most reporting sustained 80% time reductions year-over-year.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.