Stop Losing Hours to Manual Invoicing After Every Custom Cabinet Job Reclaim Your Time and Boost Cash Flow with AI That Fits Your Shop
Imagine saving 15+ hours per week on paperwork, cutting billing errors by 80%, and getting paid faster without the usual headaches of chasing down material receipts or client approvals.
Join 150+ woodworking and manufacturing shops with streamlined billing and faster payouts
The "Shop Floor Billing" Problem
Chasing down dusty, handwritten timesheets and material logs for lumber cuts after a 12-hour shift in the fabrication shop
Delays in invoicing custom orders because approvals get buried in email chains with clients and subs
Billing errors from mismatched inventory counts, like overcharging for premium cherry hardwood that wasn't actually milled for the project
Month-end close dragging on for days as you manually reconcile supplier invoices for carbide tools, stains, and veneers
Cash flow crunches from late payments on large projects, like that kitchen remodel holding up your next material buy
Cash flow crunches from late payments on large-scale projects, like that full-kitchen remodel delaying your next bulk steel beam purchase
Our Custom AI Invoice Automation Built for Your Woodworking Workflow
We've helped over 50 manufacturing shops, including custom woodworkers, ditch the paper chase and own their billing process
Why Choose Us
Let's be honest, woodworking isn't just about crafting perfect joints—it's about getting paid reliably so you can keep the saws running. At AIQ Labs, we build AI systems tailored to your shop's rhythm, from scanning job site photos of finished pieces to auto-generating invoices that match your exact specs. No off-the-shelf nonsense. We integrate with your tools like QuickBooks or Xero, pulling in real-time data from CNC machines and supplier feeds. You're probably thinking, 'Will this handle my variable pricing for custom stains?' Absolutely. We train the AI on your historical jobs to predict and automate it all, turning chaos into clockwork efficiency.
What Makes Us Different:
Unlock Real Time Savings and ROI That Hits Your Bottom Line
Save 15-20 Hours Weekly on Manual Billing
Save 15-20 Hours Weekly on Manual Billing: Imagine your crew wrapping up a CNC routing job without the hassle of deciphering smudged timesheets—our AI scans and processes them instantly via mobile uploads. For a mid-sized cabinetry shop, that's <span class="gradient">$500+ in labor savings per week</span>, redirecting your team to precision assembly instead of paperwork, with same-day invoicing turning around jobs 3x faster.
Boost Productivity with 30% Faster Cash Flow
Boost Productivity with 30% Faster Cash Flow: Late payments can stall your next load of engineered lumber, but our system automates gentle reminders and generates itemized invoices with photos of installed fixtures. Clients in custom millwork pay up quicker, yielding <span class="gradient">ROI in under 3 months</span>—DSO drops from 45 to 25 days, ensuring steady funds for scaling your modular framing operations without financing gaps.
Cut Errors and Overheads by 80%
Cut Errors and Overheads by 80%: Forget the frustration of a miscalibrated table saw leading to billing blunders—our AI cross-checks RFID-tagged material usage against job site logs, catching issues like unused Baltic birch plywood before invoicing. This slashes <span class="gradient">rework costs and boosts client satisfaction</span>, freeing budget for upgrades like a new dust collection system that enhances shop safety and output.
What Clients Say
""Before AIQ, invoicing for our custom oak dining sets was chaos—manually tracking router setup hours for dovetail joints ate up entire Fridays. Now, it seamlessly pulls data from our ERP system, slashing billing time by 50%. Last quarter, payments arrived 10 days faster on average, letting us order premium maple without touching our line of credit.""
Mike Harlan
Owner, Harlan Custom Woodworks (Specializing in Bespoke Furniture in Denver, CO)
""I was doubtful about AI in our gritty shop environment, but AIQ's system uses OCR on job site photos of installed base cabinets to create precise invoices—no more disputes over trim labor estimates. We've saved roughly 12 hours weekly, and our CPA reports billing errors near zero since rollout last October, transforming our end-of-month routine.""
Sarah Ruiz
Operations Manager, Ruiz Millwork Co. (Custom Cabinetry Fabricator in Austin, TX)
""Fluctuating costs for UV finishes and edge banding materials were a constant headache. AIQ customized integration with our supplier portal, auto-flagging variances like overages in laminate sheets before billing. It's proven reliable in our high-volume runs—cash flow surged enough to add a second CNC operator, hitting ROI in just seven weeks.""
Tom Becker
General Manager, Becker Woodcraft (Precision Manufacturing Shop in Seattle, WA)
Simple 3-Step Process
Discovery and Mapping Your Workflow
We start by visiting your shop (virtually or in-person) to understand your process—from quoting a custom table to final delivery. No assumptions; we map every step, like how you track milling time or handle change orders for exotic woods.
Custom AI Design and Build
Our engineers craft a tailored system using your data, integrating with tools you already use. We test it on real jobs, ensuring it handles quirks like seasonal demand for holiday pieces without a hitch.
Deployment, Training, and Optimization
We roll it out seamlessly, train your team (even the guys on the floor), and monitor for the first month. Tweaks happen fast—like auto-adjusting for overtime on rush orders—so you see savings from day one.
Why We're Different
What's Included
Common Questions
How does this handle variable pricing in custom woodworking jobs?
Great question—woodworking pricing isn't one-size-fits-all, with factors like grain quality or custom inlays shifting costs. Our AI is trained on your past invoices and job data to automatically calculate and apply variables. For instance, if a client upgrades to walnut mid-project, it pulls from your pricing matrix and adjusts the invoice in real-time. We integrate with your quoting software to ensure consistency, reducing disputes. Shops typically see 90% accuracy right away, with the system getting smarter each month. No more manual recalcs that eat into your evenings. This setup has helped clients like a cabinet maker cut revision time by 70%, letting them focus on crafting instead of crunching numbers.
What if my shop uses outdated software or paper logs?
We're used to that in manufacturing—many wood shops start with pen-and-paper timesheets or legacy systems. Our custom build starts by digitizing what you have: AI scans paper docs via phone camera or integrates with whatever ERP you use, even if it's ancient like an old DOS-based inventory tool. We create bridges to modernize without a full overhaul. For example, one client went from handwritten logs to auto-invoicing in weeks, saving 18 hours weekly. It's practical, field-tested, and we handle the heavy lifting so your team doesn't have to learn new tech overnight. ROI kicks in fast, often within the first billing cycle.
How secure is this for sensitive client and supplier data?
Security is non-negotiable in construction and manufacturing, where you're dealing with proprietary designs or supplier bids. We build with enterprise-grade encryption, compliant with standards like SOC 2, and host on secure clouds with role-based access—only your foreman sees job-specific data. No data leaves your control; it's all owned by you. We've audited systems for shops handling high-value contracts, ensuring audit trails for every access. Think of it like a locked shop gate: robust but not overkill. Clients report peace of mind, especially after incidents with leaky off-the-shelf tools. We even include breach simulations in setup to prove it holds up.
What's the timeline to get this up and running in my shop?
You're probably thinking it'll take forever, but we keep it lean for busy shops. Discovery takes 1-2 weeks, where we map your workflow. Building and testing: 4-6 weeks, using your real data for accuracy. Full deployment in 8-10 weeks total, with a soft launch on a few jobs first. One woodworking client was invoicing via AI within 7 weeks, starting small with custom doors. We prioritize quick wins, like automating receipts immediately, so you see value early. Post-launch, we optimize based on feedback—no long waits for fixes. It's designed for minimal disruption, so your production line keeps humming.
Can this scale if my shop grows or adds new lines like millwork services?
Absolutely—scalability is baked in, unlike rigid templates that choke on growth. We use modular code that expands easily; if you add upholstery or go into larger furniture runs, the AI adapts by retraining on new data patterns. For a shop doubling output, we handled it by adding modules for multi-site tracking without rebuilding. No performance dips, even during peak seasons. ROI scales too: Initial setup pays for itself, then efficiencies compound as volume rises. We've seen shops grow 50% post-implementation because billing bottlenecks vanished, freeing capital for expansion. It's your system, evolving with your business.
How do I measure the ROI after implementation?
ROI in woodworking is all about tangible wins, like faster cash for materials. We build in custom dashboards tracking metrics: hours saved (target 15+/week), error reduction (aim for 80%), and days sales outstanding (goal: cut by 20). For example, one client tracked $12K annual savings from labor alone, plus $8K from quicker payments. We provide monthly reports comparing pre- and post-AI, with benchmarks from similar shops. It's straightforward—no fluff. If targets aren't met, we tweak for free. This data-driven approach ensures you're not guessing; you're seeing real dollars back in your pocket.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.