Stop Wasting Time on Low-Quality Leads Prioritize the High-Potential Clients Who'll Fill Your Calendar
Imagine your team focusing only on event planners ready to book that 200-guest wedding or corporate gala, instead of chasing dead-end inquiries. Our custom lead scoring turns your lead flow into a precision tool, boosting close rates by 30% or more for busy catering ops like yours.
Join 150+ food service businesses with streamlined sales pipelines
The "Lead Overload" Problem
Chasing Every Walk-In or Online Inquiry Drains Your Kitchen Prep Time and Delays Service
Seasonal Surges from Holiday Parties and Wedding Peaks Bury You in Unqualified Catering Requests
Missing the Big Corporate Clients Behind Small Initial Asks Like Coffee Breaks or Appetizer Tastings
Inconsistent Follow-Ups Lead to Lost Banquet Opportunities
Generic Tools Ignore Your Seasonal Menu Specials and Venue Capacity Specifics
Team Burnout from Manual Lead Triage During Lunch Rushes and Dinner Service Peaks
Our Tailored Lead Scoring Solution Built for Your Catering Workflow
With over 50 custom AI projects in food service, we've helped caterers like you turn chaotic inquiries into booked events.
Why Choose Us
Let's be honest, off-the-shelf lead scorers treat every business the same—like slapping a generic sauce on a custom dish. You're probably thinking, 'My leads come from wedding expos, corporate referrals, and last-minute galas—none of that fits a template.' That's why we build yours from the ground up. We analyze your past bookings, client behaviors, and even peak season patterns to create a scoring system that flags the 150-head corporate luncheon ready to convert, while deprioritizing the one-off coffee chat. It's flexible, integrates with your POS and CRM, and evolves as your menu does. No subscriptions, just a owned system that fits your exact needs.
What Makes Us Different:
Why This Perfect Fit Transforms Your Operations
Focus on High-Value Events That Maximize Revenue
Focus on High-Value Events That Maximize Revenue: Picture this: Instead of sifting through 50 weekly inquiries for everything from backyard BBQs to black-tie galas, your team zeroes in on the 10 that match your premium menu strengths, like those upscale weddings averaging $15,000 per booking with 150+ guests. We've seen caterers close 25% more deals this way, without extending hours or pulling staff from line cooking duties.
Streamline Your Daily Workflow for Better Efficiency
Streamline Your Daily Workflow for Better Efficiency: No more manual sorting during prep rushes for mise en place or plating. Our system auto-scores leads by factors like event date urgency, guest count, and dietary restrictions, integrating directly into your POS dashboard. One client cut lead review time from 10 hours to 2 per week, letting staff focus on plating perfection and maintaining food safety standards.
Boost Customer Experience with Timely, Relevant Follow-Ups
Boost Customer Experience with Timely, Relevant Follow-Ups: High-scoring leads get personalized outreach tailored to their event type—think suggesting your signature farm-to-table hors d'oeuvres for a sustainable gala or gluten-free options for a corporate retreat. This builds trust fast, turning inquiries into repeat clients for ongoing private dining. Expect a 35% uplift in response rates, based on our food service builds over the past year.
What Clients Say
"Before AIQ, we were drowning in leads from every local food festival and trade show, but half never panned out due to mismatched menu needs. Now, the system scores based on our smoked brisket and pulled pork specialties for BBQ events, and we've booked three major summer festivals in the last quarter alone—saved us from hiring an extra salesperson during peak grilling season."
Maria Gonzalez
Operations Manager, Urban Grill Catering & Events
"I was skeptical about custom AI for our high-end setup, but after implementation in just two weeks, our lead scoring caught a corporate client inquiring about simple coffee service—we'd overlooked it amid wedding chaos. It turned into a $20K monthly contract for executive luncheons. It's like having an extra set of eyes on inquiries without the burnout of peak wedding season plating marathons."
David Chen
David Chen
"Generic tools ignored our intimate venue constraints like a 100-guest max and no outdoor setup, leading to mismatched bookings. But AIQ built something that prioritizes leads fitting our cozy banquet hall, factoring in menu pairings for wine tastings. We've reduced no-shows by 40% and filled more weekends with private dinners—honestly, it's a game-changer for our small team during holiday rushes."
Sarah Patel
Sales Director, Cozy Kitchen Caterers & Venue
Simple 3-Step Process
Discovery and Data Dive
We start by chatting about your catering flow—your busiest seasons, top client types, and tools like your booking software. Then, we pull in your past lead data to map what makes a winner.
Custom Model Build
Our engineers craft your AI scorer, training it on specifics like event budgets and menu matches. It's all custom code, ensuring it flexes with your unique needs—no rigid templates here.
Integration and Launch
We wire it into your systems for real-time action, test with sample leads, and train your team. From there, watch qualified inquiries roll in, ready to boost your bookings.
Why We're Different
What's Included
Common Questions
How does custom lead scoring differ from free tools for my catering business?
Here's the thing: Free tools use blanket algorithms that score every lead the same, ignoring your specifics like peak wedding months or corporate mixer preferences. We build yours around your data—past bookings, inquiry patterns, even venue capacities. For instance, it might prioritize a lead mentioning '150 guests' over a vague 'small party,' boosting your hit rate. This custom fit means higher conversions without the guesswork, and since it's owned by you, no monthly fees eating into margins. We've seen caterers like yours shave weeks off sales cycles this way.
What data do you need to build the lead scoring system?
We keep it simple and secure. You'll share anonymized historical data: past leads, what converted (e.g., event details, contact methods), and non-converters. No sensitive client info required upfront. Think spreadsheets of inquiries from the last year, plus access to your CRM for integration. From there, our AI learns your patterns—like how referrals from event planners score higher. It's a quick process, usually 2-4 weeks to prototype, ensuring it aligns with your daily ops without disrupting kitchen flow.
Can this integrate with my existing catering software?
Absolutely, that's our specialty. Whether you're on CaterZen, Tripleseat, or even a custom POS, we create deep, two-way connections so scores update live. For example, if a lead books a tasting, it auto-adjusts their score based on engagement. No more manual imports that cause errors during busy seasons. Our builds are robust, handling API hiccups so your team stays efficient. One caterer we worked with synced it seamlessly, cutting data entry by 15 hours weekly.
How accurate is the lead scoring for seasonal catering demands?
You're probably thinking accuracy varies, but ours hones in on your seasonality—like scoring summer BBQ leads higher during heatwaves. Trained on your data, it achieves 80-90% precision after initial tuning, far better than generic 60% rates. We factor in trends, like rising demand for vegan options, and refine quarterly. A client saw their summer bookings jump 28% by focusing on top-scored leads, proving it adapts to your unique peaks without overcomplicating things.
What's the cost and timeline for a custom system?
Costs start around $15,000 for a full build, depending on complexity—like adding voice lead capture for phone inquiries. Timeline? Discovery takes 1 week, build 4-6 weeks, with testing to match your workflow. It's a one-time investment for ownership, avoiding $500+ monthly subs. Payoff comes fast: Many see ROI in 3 months via more efficient closes. We offer a free audit to scope it precisely for your catering setup.
Will my team need training to use the lead scoring tool?
Minimal— we design it intuitive, like checking your order board. A 2-hour session covers dashboard navigation, score interpretation (e.g., green for hot wedding leads), and quick actions. Your sales folks get it fast, with ongoing support via chat. No tech degrees needed; it's built for busy caterers juggling events. One team told us it felt like 'an extra staffer who never sleeps,' handling triage so they focus on client wow-moments.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.