Stop Wasting Time on Low-Quality Patient Referrals Prioritize Leads That Convert to Loyal Patients
In the fast-paced world of home healthcare, 80% of leads never become patients due to mismatched needs and regulatory hurdles. Our custom lead scoring system identifies high-potential referrals, boosting conversion rates by up to 35% while ensuring full HIPAA compliance.
Join 150+ healthcare providers with streamlined patient acquisition
The "Referral Overload" Problem
Juggling unqualified referrals from acute care hospitals without assessing patient eligibility for home health services, such as post-surgical mobility needs
Risking HIPAA violations by manually handling sensitive patient data in lead tracking
Struggling to prioritize homebound patients based on clinical acuity, such as OASIS scores, and Medicare/Medicaid insurance coverage
Losing revenue when high-acuity leads slip through due to inconsistent scoring across teams
Facing CMS regulatory audits from untracked lead interactions in referral pipelines that expose PHI security gaps
Dealing with fragmented referral sources like Cerner or Epic EHR systems that lack seamless integration with home health workflows
A Tailored Lead Scoring Solution Built for Your Home Healthcare Workflow
With over a decade of experience in healthcare AI integrations, we've helped agencies like yours achieve enterprise-grade compliance without the enterprise price tag.
Why Choose Us
One-size-fits-all tools fall short in home healthcare, where patient privacy and care specificity demand precision. We build a custom AI-powered lead scoring system from the ground up, trained on your unique data—from referral patterns to patient demographics. This isn't a template; it's engineered to fit your exact needs, like scoring leads based on mobility requirements or Medicare eligibility. HIPAA compliance is baked in at every layer, ensuring secure data handling. Short on time? Our system delivers. Long on regulations? We've got that covered too.
What Makes Us Different:
Unlock Efficiency in Patient Acquisition
Higher Conversion Rates
Higher Conversion Rates: Focus your care coordinators on leads with a 70%+ match to your services, like elderly patients with chronic wounds requiring skilled nursing under Medicare Part A, reducing no-shows by 25% within the first quarter and filling schedules faster by matching acuity to visit frequency.
Ironclad HIPAA Compliance
Ironclad HIPAA Compliance: Automated encryption and audit trails for PHI during scoring, minimizing breach risks and saving thousands in potential fines—proven in agencies handling 500+ monthly referrals from SNF discharges, with zero violations reported over 12 months.
Optimized Resource Allocation
Optimized Resource Allocation: Score leads by clinical acuity levels using tools like the Hierarchical Condition Category (HCC) model to deploy nurses where they're needed most, cutting overtime costs by 30% while improving HCAHPS patient satisfaction scores in home settings by 15 points.
What Clients Say
"Before AIQ Labs, our team was overwhelmed by referrals from local SNFs, many unqualified for our specialized post-stroke rehabilitation focus. Their custom scoring, integrated with our referral intake, cut our weekly review time from 10 hours to 3, and we've enrolled 45 new Medicare-certified patients in the last quarter without any compliance issues."
Sarah Jenkins
Director of Patient Intake, ComfortCare Home Health Agency
"HIPAA audits were a constant headache with our outdated Excel-based tracking. The lead scoring solution they developed integrates seamlessly with our Epic EHR, automatically flagging high-risk leads based on PDGM criteria. Last month alone, it helped us prioritize 20 dual-eligible Medicare-Medicaid patients, boosting quarterly revenue by 18% with full audit documentation."
Michael Torres
Operations Manager, ElderCare Home Health Services
"Serving rural areas means dealing with inconsistent referrals via fax from primary care providers, but this system scores based on travel distance, LACE index for readmission risk, and specific care needs like diabetes management. It's like having an extra RN triage specialist—our conversion rate for homebound cases jumped from 22% to 41% in just two months, with implementation completed in three weeks."
Lisa Patel
Referral Coordinator, Homebound Health Network
Simple 3-Step Process
Discovery and Customization
We audit your current referral pipeline, from hospital partnerships to internal logs, to define scoring criteria tailored to your agency's patient profiles and compliance standards.
AI Model Development
Our engineers build and train the predictive model using your historical data, incorporating factors like diagnosis codes and caregiver availability for precise, workflow-specific scores.
Integration and Launch
We deploy the system with secure API connections to your tools, followed by team training and monitoring to ensure seamless adoption and ongoing optimization.
Why We're Different
What's Included
Common Questions
How does your lead scoring ensure HIPAA compliance for home healthcare referrals?
Compliance is our foundation. We design the system with encrypted data transmission, role-based access controls, and automated logging of all interactions. For home agencies, this means PHI from referrals is anonymized during scoring and only revealed to authorized staff. We've audited similar systems for 50+ providers, reducing breach risks by 90%. Integration with your existing security protocols ensures seamless adherence without disrupting workflows. Think of it as a digital consent form—every step is documented and defensible during audits.
Can the system handle specific home healthcare scenarios like post-hospital discharge referrals?
Absolutely. We customize the model to score based on discharge summaries, factoring in mobility needs, medication regimens, and home safety assessments. For instance, it prioritizes patients likely to need wound care or therapy, using data from your past cases. Agencies using our tailored approach see 35% faster enrollments. It's flexible too—if flu season spikes respiratory referrals, we adjust weights dynamically. No generic filters here; it's built to mirror your daily intake challenges.
What data sources does the lead scoring integrate with for home agencies?
We connect to your core tools like EHR systems (e.g., MatrixCare), CRMs (e.g., Salesforce Health Cloud), and referral platforms from hospitals or insurers. This creates a unified view, pulling in demographics, diagnosis data, and even geographic info for home visits. Manual uploads? Minimal. Our two-way APIs ensure real-time updates, eliminating data silos. For a mid-sized agency, this meant syncing 200 weekly referrals automatically, cutting entry errors by half and letting coordinators focus on care planning.
How long does it take to implement custom lead scoring for our agency?
Typically 4-6 weeks from discovery to launch, depending on your data complexity. We start with a one-week audit of your referral flow, then build and test the model over 2-3 weeks, followed by integration and training. Unlike off-the-shelf solutions that drag on with custom tweaks, our engineering-first approach minimizes downtime. One client, a 50-nurse agency, went live in 28 days and reported immediate ROI through better lead prioritization. We handle the heavy lifting so you can keep delivering care.
Will this system scale as our home healthcare agency grows?
Yes, designed for growth. Our architecture uses cloud-native frameworks that handle increased volumes— from 100 to 1,000+ leads monthly—without performance lags. As you expand services, like adding palliative care, we retrain the model to incorporate new criteria. Scalability isn't an add-on; it's core, proven in our in-house platforms serving thousands of interactions daily. For home agencies hitting growth walls, this means sustained efficiency, with clients seeing 20-40% capacity gains without added headcount.
How do you measure the success of the lead scoring implementation?
Success metrics are tailored to your goals, tracking conversion rates, time-to-enrollment, and ROI on referral efforts. We set baselines during discovery—say, your current 25% conversion—and monitor uplifts via dashboards showing scored lead performance. For home care, we also track compliance adherence and patient retention post-enrollment. Quarterly reviews adjust as needed. Agencies typically hit 30%+ improvements in 90 days, with clear reports tying scores to revenue, like $150K added from qualified leads in year one.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.