Stop Losing Deals to Manual Marketing Drudgery Automate Your Outreach and Close More Leases Faster
In commercial real estate, where deals hinge on timely client nurturing, our custom AI marketing automation saves firms an average of 25 hours per week on repetitive tasks, delivering 3x ROI within the first year by streamlining property listings and tenant communications.
Join 150+ businesses with streamlined workflows and boosted conversions
The "Fragmented Outreach" Problem
Manual Listing Distribution Across Multiple CRE Portals like LoopNet, CREXi, and CoStar
Inconsistent Follow-Ups on Tenant Inquiries from Zillow Leads and Broker Hotlines
Wasted Hours Crafting Generic Property Emails for NOI Projections and Cap Rate Appeals
Scattered Data from On-Site Property Inspections and Broker Cold Calls
Missed Opportunities in Commercial Lease Renewal Campaigns for Office and Retail Spaces
Overwhelmed Teams Juggling CRE CRM Systems like Yardi and Separate Marketing Platforms
Our Custom-Built AI Marketing Automation Transforms Your Firm
With over a decade of experience engineering solutions for property firms, we've helped 50+ commercial teams replace chaotic tool stacks with unified systems that drive efficiency.
Why Choose Us
We don't deploy off-the-shelf software. Instead, AIQ Labs architects a bespoke marketing automation platform tailored to your commercial real estate workflows. Imagine a system that ingests property data from your CRM, generates hyper-targeted emails for investor outreach, and automates social syndication for new listings—all without the subscription sprawl. Like constructing a custom office building to fit your exact operational blueprint, we build from the ground up using advanced AI frameworks. This enterprise-grade solution ensures seamless integration with tools like CoStar or Yardi, slashing manual efforts and amplifying your deal pipeline.
What Makes Us Different:
Unlock Time Savings and Skyrocket ROI
Reclaim 25+ Hours Weekly on Core Deal-Making
Reclaim 25+ Hours Weekly on Core Deal-Making: Your agents spend less time on rote tasks like updating multifamily listings across LoopNet, CREXi, and LinkedIn. Our automation handles syndication to MLS feeds and lead nurturing via drip campaigns, boosting productivity so teams focus on property tours and lease negotiations—proven to increase closed commercial deals by 35% within the first quarter for mid-sized brokerages.
Achieve 3x ROI Through Precision Targeting
Achieve 3x ROI Through Precision Targeting: By analyzing tenant demographics, submarket vacancy rates, and comps data, our AI prioritizes high-potential leads for industrial or retail spaces, reducing ad waste on underperforming geo-targeted campaigns. Firms see cost savings of $15K annually on digital marketing spend, with conversion rates climbing 28% as personalized outreach—tailored to tenant improvement allowances—turns RFPs into signed LOIs within 60 days.
Streamline Lease Renewals and Cut Churn by 20%
Streamline Lease Renewals and Cut Churn by 20%: Automated reminders and customized renewal proposals, drawing from historical rent rolls and occupancy trends, prevent triple-net lease expirations from slipping through. This efficiency gain saves 15 administrative hours per property monthly, stabilizes your portfolio's net operating income, and delivers a 15% uplift in recurring revenue for office and flex space assets.
What Clients Say
""Before AIQ Labs, our team was buried in manual emails for every new Class A office listing—it took 4-6 hours weekly just to personalize investor pitches with cap rate details. Now, the system auto-generates tailored outreach based on past multifamily deals, and we've closed two major anchor tenants in under 30 days that we almost missed during Q2 leasing.""
Sarah Jenkins
Director of Commercial Marketing, Urban Properties Group
""We were juggling three different tools for industrial property promotions, and integrations kept breaking during peak Q4 warehouse leasing seasons. Their custom build unified our Yardi CRM with email automation, saving us 20 hours a week on broker distribution lists, and our response rates on off-market inquiries jumped from 15% to 45%. It's like having an extra leasing coordinator without the overhead.""
Mike Rivera
VP of Asset Operations, Pinnacle Commercial Realty Advisors
""Renewal campaigns for our retail portfolio used to be a nightmare—spreadsheets tracking escalations everywhere, with missed deadlines on 10% of leases. Since implementing their automation six months ago, it's all hands-off: the AI flags at-risk ground leases and drafts proposals with updated CAM reimbursements. We retained 90% of our strip center tenants last quarter, adding over $500K in stabilized NOI.""
Elena Vasquez
Senior Leasing Manager, Horizon Real Estate Partners LLC
Simple 3-Step Process
Discovery and Workflow Mapping
We audit your current marketing processes, from listing syndication to tenant engagement, identifying bottlenecks like manual data entry in your CRM. This tailored assessment ensures the solution fits your firm's unique deal flow.
Custom AI Design and Integration
Our engineers build the automation using your property data sources, creating AI models for personalized campaigns. We integrate deeply with tools like your lease management software, testing for seamless performance across office, retail, and industrial portfolios.
Deployment, Training, and Optimization
We launch the system with hands-on training for your team, then monitor and refine based on real campaign data. Expect immediate efficiency gains, with ongoing tweaks to maximize ROI as your market evolves.
Why We're Different
What's Included
Common Questions
How does your marketing automation integrate with my existing CRE CRM?
We start by mapping your current setup, whether it's Salesforce, AppFolio, or a bespoke system, then build secure, two-way API integrations that pull in property details, tenant data, and lead histories automatically. This eliminates manual uploads—no more copying square footage or lease terms between tools. For a mid-sized firm like yours, implementation typically takes 4-6 weeks, with full data synchronization ensuring campaigns reflect the latest market listings. We've done this for over 30 commercial teams, reducing integration errors by 95% and enabling real-time personalization that boosts engagement rates significantly.
What kind of time savings can a commercial real estate firm expect?
Based on our deployments, firms save 20-30 hours per week per agent on tasks like listing updates and follow-up emails. For example, automating syndication across platforms cuts distribution time from hours to minutes, while AI-generated tenant nurture sequences handle the heavy lifting. This isn't just theory—our clients report a 40% productivity boost, allowing more focus on high-value activities like negotiations. Over a year, that's equivalent to adding a full-time marketer without the cost, directly contributing to faster lease cycles and higher occupancy rates in competitive markets.
Is this solution customizable for different property types like office versus industrial?
Absolutely, we design the automation around your portfolio's specifics. For office spaces, it might emphasize vacancy trend analysis and executive outreach; for industrial, focus on logistics data and bulk tenant campaigns. We train the AI on your historical data to adapt messaging—think personalized pitches highlighting cap rates for investors or customization options for manufacturers. This tailored approach ensures relevance, with one client seeing a 25% uptick in industrial lease inquiries after we fine-tuned for sector jargon. No one-size-fits-all here; it's built to mirror your workflow exactly.
How do you ensure data security for sensitive property and tenant information?
Security is paramount in commercial real estate, so we use enterprise-grade encryption and comply with standards like GDPR and CCPA from the outset. Your data stays within a custom-built environment we control, with role-based access limiting who sees lease details or financials. We conduct regular audits and integrate only with verified APIs, avoiding third-party vulnerabilities. In one deployment for a firm handling multi-million-dollar deals, this setup prevented any breaches while automating outreach—giving peace of mind that your competitive intel remains protected amid rising cyber threats in the industry.
What's the ROI timeline for implementing this automation?
Most clients see positive ROI within 3-6 months, with full payback in under a year. For instance, by automating manual marketing tasks, you cut costs on agency fees and tools—averaging $10K-$20K annual savings for mid-sized firms—while increasing conversions through targeted campaigns. We track metrics like cost-per-lead and lease close rates from launch, optimizing as needed. One commercial broker reported 2.5x ROI in the first quarter after our system streamlined their retail portfolio promotions, turning stagnant listings into active deals without extra headcount.
Can this handle high-volume campaigns during peak leasing seasons?
Yes, our scalable architecture is designed for surges, like end-of-year office renewals or industrial expansions. The AI processes thousands of personalized interactions daily without slowdowns, using cloud-based resources that auto-scale. We've supported firms through busy periods, such as Q4 rushes, where automation handled 500+ tenant touchpoints weekly—reducing team burnout and maintaining 24/7 responsiveness. Unlike rigid templates, our custom build adapts to volume spikes, ensuring consistent performance and helping you capture every opportunity in fast-moving CRE markets.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.