Stop Losing 15+ Hours a Week on Manual Marketing Chores Custom AI Automation That Handles It All
HVAC businesses like yours waste over 20 hours weekly chasing leads and nurturing clients manually—our tailored systems deliver 3x faster ROI by automating targeted campaigns, saving you $10K+ annually in lost productivity.
Join 250+ businesses with streamlined client pipelines
The "Fragmented Outreach" Problem
Scattered customer data from job sites and service calls leading to missed follow-up opportunities after emergency repairs like burst pipes or AC failures
Manual scheduling of seasonal maintenance reminders for HVAC tune-ups, causing lapsed clients during peak summer AC rushes and winter heating surges
Inconsistent email blasts that fail to address specific client pain points like furnace breakdowns in winter or refrigerant leaks in summer
Time-draining lead tracking from trade show inquiries and referral calls for installations like ductwork or boiler replacements, pulling techs away from on-site jobs
Overlooked review requests post-service for jobs like water heater installs or electrical panel upgrades, resulting in lost online reputation amid competitor bidding wars
Fragmented reporting on campaign ROI for services like seasonal duct cleaning or emergency generator installs, making it hard to justify marketing spend during slow off-seasons
Enterprise-Grade Custom Marketing Automation for HVAC
With over a decade building AI solutions for service pros, we've streamlined marketing for 150+ HVAC firms, delivering proven 4x efficiency gains.
Why Choose Us
Like upgrading from a leaky old duct system to a sealed, high-efficiency network, our custom AI marketing automation unifies your HVAC workflow. We engineer it from scratch to fit your exact needs—integrating with your service software, dispatching tools, and client database. No more wrestling with off-the-shelf platforms that don't understand seasonal surges or emergency callouts. Our system automates lead nurturing, sends hyper-personalized reminders for tune-ups, and tracks ROI in real-time, all while ensuring compliance with local regulations. Built for scalability, it grows with your business, turning one-off service calls into lifelong client relationships.
What Makes Us Different:
Quantifiable Gains Tailored to Your HVAC Operations
Save 15 Hours Weekly on Client Nurturing
Save 15 Hours Weekly on Client Nurturing: Imagine your team freed from drafting emails about AC filter changes or furnace inspections. Our AI handles personalized campaigns, targeting past clients with timely offers like 20% off annual tune-ups—boosting repeat business by 35% and slashing manual effort, so techs focus on installs, not inboxes, within the first quarter of implementation.
Achieve 4x ROI Through Precision Targeting
Achieve 4x ROI Through Precision Targeting: HVAC pros see average 300% return within six months on jobs like full system replacements. Our custom system analyzes service history to score leads, automating bids for high-ticket jobs while cutting ad waste on low-conversion prospects—proven to increase bookings by 50% in peak seasons, with real-time dashboards tracking conversion from inquiry to signed contract.
Streamline Seasonal Campaigns for Peak Efficiency
Streamline Seasonal Campaigns for Peak Efficiency: No more scrambling during heatwaves or cold snaps for services like evaporator coil cleaning or heat exchanger checks. AI automates multi-channel outreach—texts for urgent repairs, emails for maintenance slots—reducing no-shows by 40% and lifting revenue 25% during off-peak lulls, all customized to your geographic service area with weather-triggered alerts.
What Clients Say
"Before AIQ Labs, we were buried in follow-up calls after every boiler install—easily 12 hours a week chasing down maintenance reminders. Their custom automation now sends tailored tips on energy savings for radiant heating systems, and we've seen a 28% uptick in referrals from those clients in just four months, turning one-time fixes into loyal annual contracts. It's like having an extra marketer on the team without the payroll hit."
Mike Harlan
Operations Manager, CoolBreeze HVAC & Plumbing Services
"Our old system couldn't handle the winter rush for heater checks; leads for duct sealing jobs slipped through the cracks every season. After implementing their AI setup, automated reminders went out flawlessly based on service logs, filling our schedule and adding $15K in Q4 revenue from upsold insulation audits. The integration with our dispatching app was seamless—no more double-entry headaches for tech routes."
Sarah Lopez
Owner, Apex Comfort Systems Inc.
"I was skeptical about AI for our small crew handling residential AC repairs, but this custom tool tracks every service interaction like refrigerant top-offs and nurtures leads automatically with targeted offers. We recouped the investment in two months through better conversion on emergency AC repairs during the July heatwave, closing 15 more jobs than last year. Finally, marketing that understands the HVAC grind and local demand spikes."
Tom Reilly
General Manager, Reliable Heat & Air Conditioning
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your HVAC operations—reviewing service logs, client interactions, and pain points like seasonal overloads—to map a custom automation blueprint that fits your dispatch rhythms.
AI System Build and Integration
Our engineers construct your tailored platform, weaving in AI for lead scoring and campaign automation, then integrate it with your CRM and scheduling tools for zero-disruption rollout.
Testing, Launch, and Optimization
We rigorously test during a pilot phase, launch with full training for your team, and monitor performance—tweaking for metrics like response rates on maintenance offers—to ensure ongoing ROI.
Why We're Different
What's Included
Common Questions
How does this custom automation integrate with my existing HVAC software like ServiceTitan?
We start by auditing your current setup to ensure seamless, two-way data flow. Our engineers build direct API connections that pull in job details, client histories, and scheduling data automatically. For ServiceTitan users, this means real-time syncing of service completions to trigger follow-up emails or review requests—no more manual exports or CSV uploads. We've done this for dozens of HVAC firms, cutting integration time from weeks to days and eliminating 90% of data discrepancies. The result? A unified system where marketing efforts directly reflect your on-the-ground operations, like auto-sending tune-up offers right after a repair log entry. If your tools differ, we adapt—our custom code handles any legacy system without forcing migrations.
What kind of time savings can I realistically expect for my HVAC team?
HVAC contractors typically reclaim 12-18 hours per week from manual tasks like chasing leads or scheduling reminders. Think of it as automating the grunt work: Our AI handles drafting and sending personalized emails about seasonal services, such as AC prep in spring, freeing your office staff from spreadsheets. One client, a mid-sized firm in Texas, went from 15 hours weekly on client outreach to under 2, redirecting that time to quoting more jobs. Efficiency gains compound—leads convert 35% faster with timely, tailored nurturing. We benchmark against industry standards, where manual marketing eats up 25% of admin time; our systems slash that, delivering ROI in 3-6 months through higher bookings and lower churn.
Is this marketing automation compliant with HVAC industry regulations?
Absolutely—compliance is baked in from the start. We design with HVAC-specific rules in mind, like EPA guidelines for refrigerant promotions or state licensing disclosures in emails. Data handling follows strict standards akin to GDPR, encrypting client info from home visits to prevent breaches. For instance, automated review requests include opt-out options and only trigger post-service with consent. We've audited systems for 100+ service businesses, ensuring no fines from spam laws or privacy violations. Unlike generic tools, our custom builds let you control messaging templates to match local codes, such as California's energy efficiency mandates. Post-launch, we monitor and update for regulatory shifts, keeping your operations smooth and protected.
How personalized can the marketing content get for my HVAC clients?
Hyper-personalized, down to the client's specific system and location. Our AI analyzes service history—like a recent duct cleaning or furnace age—to generate content such as 'Based on your 2018 model, here's how to optimize for this winter's cold snaps.' It pulls from your database for details like zip code-specific weather alerts or past issue resolutions. For a Florida contractor, we automated emails referencing hurricane prep for AC units, increasing open rates by 45%. This isn't templated spam; it's custom-built to mimic your expert voice, fostering trust in an industry where relationships drive repeats. We train the AI on your branding, ensuring every nurture sequence feels like a direct consultation, not a mass blast.
What's the ROI timeline for implementing this in my HVAC business?
Most clients see positive ROI within 2-4 months, with full payback by month six. For HVAC, this translates to 3-5x returns through metrics like 25% more maintenance contracts from automated reminders. A typical $20K investment yields $60K+ in added revenue from nurtured leads—think converting 10% more emergency calls into annual plans. We track this via custom dashboards showing cost per lead drops from $50 to $15. Factors like your current volume influence speed; high-season businesses accelerate gains. Unlike subscriptions that drain ongoing cash, our one-time build plus minimal maintenance means sustained savings—industry benchmarks show 40% productivity boosts, directly padding your bottom line without recurring fees.
Can this system handle seasonal fluctuations in HVAC demand?
Yes, it's designed for the cyclical nature of HVAC work. The AI anticipates peaks—like summer AC surges—by ramping up campaigns weeks ahead, using historical data to schedule proactive outreach for tune-ups. During off-seasons, it shifts to retention tactics, such as loyalty offers for winter prep, maintaining steady leads. One Midwest firm used our setup to smooth winter furnace installs, increasing off-peak revenue 30% by automating geo-targeted emails on heating efficiency. Scalability is key; the backend handles 10x volume spikes without added costs. We customize triggers based on your local climate and service logs, ensuring consistent client engagement year-round, turning slow months into opportunity builders.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.