Stop Losing Hours to Manual Student Follow-Ups Reclaim Your Time for What Matters: Guiding Students to Their Best Scores
We understand the grind of chasing down enrollments while prepping lesson plans. You're not alone—many test prep leaders waste 15+ hours weekly on repetitive outreach. Our custom AI marketing automation saves that time, boosting enrollment ROI by 3x without the subscription sprawl.
Join 50+ education businesses with streamlined workflows and higher student outcomes
The "Fragmented Outreach" Problem
Endless Manual Emails to Prospective SAT Students Juggling Multiple Practice Schedules
Tracking GRE Prep Inquiries Across Disconnected LMS and CRM Tools
Personalizing Follow-Ups for Diverse ACT Learner Needs Like Diagnostic Scores and Study Paces
Wasted Time on Low-Response LSAT Campaign Analytics Without Student Readiness Insights
Juggling Reminders for GMAT Retake Enrollments Amid Quantitative Review Cycles
Overlooking TOEFL Student Drop-Offs in Busy Schedules of Speaking Practice Sessions
Tailored AI Marketing Automation That Fits Your Test Prep Workflow
We've partnered with over 50 education firms to replace tool chaos with owned, scalable systems
Why Choose Us
Imagine your marketing flowing like a well-structured lesson plan: automatic, adaptive, and laser-focused on student outcomes. At AIQ Labs, we build custom AI from the ground up, ditching the subscription fatigue. No more brittle no-code hacks. We integrate directly with your LMS, CRM, and enrollment platforms, creating a unified system that nurtures leads while you focus on scalable learning. Short on time? We start with your exact pain points, like automating retargeting for high-potential test-takers, ensuring every email feels personal without the manual lift.
What Makes Us Different:
Unlock Time Savings and Enrollment Growth
Slash Weekly Admin by 20 Hours
Slash Weekly Admin by 20 Hours: Manual follow-ups on student inquiries for SAT diagnostic assessments eat into your teaching time. Our system automates drip campaigns tailored to SAT vs. ACT needs, saving you hours while increasing response rates by 40% within the first quarter. Focus on refining practice tests, not chasing emails.
Boost ROI with 3x Enrollment Efficiency
Boost ROI with 3x Enrollment Efficiency: Generic tools miss the nuances of test prep marketing, like aligning with GRE timeline goals. We craft predictive lead scoring based on student goals and timelines, prioritizing high-converters such as quant-focused applicants. See cost per enrollment drop 50% over six months, turning wasted ad spends into scalable class expansions for advanced modules.
Scale Personalization Without Extra Staff
Scale Personalization Without Extra Staff: Like a master tutor adapting to each learner's verbal weaknesses, our AI generates custom content for retake reminders or bundle offers on reading comprehension drills. Cut manual personalization time by 70% in under three months, while engagement lifts—real results from one test prep firm: 25% more repeat enrollments in six months through targeted LSAT logic game nudges.
What Clients Say
"Before AIQ, we spent Fridays just segmenting emails for our ACT bootcamps based on math diagnostic scores—tedious and error-prone. Now, the automation handles it seamlessly, and we've enrolled 15 more students this quarter without adding headcount. It's like having an extra marketer who never sleeps, freeing us to enhance our science section strategies."
Sarah Thompson
Director of Student Outreach, Apex Test Prep Center
"Our team was drowning in spreadsheets tracking LSAT leads across inquiry forms and practice session sign-ups. After implementing their custom system, we're saving about 12 hours a week on analytics, and conversion rates jumped from 18% to 32% by focusing on high-potential logic reasoning prospects. Finally, time to innovate on our curriculum instead of admin drudgery."
Mike Rivera
Marketing and Enrollment Lead, Elite Score Academy
"We tried off-the-shelf tools, but they didn't understand our GRE retake cycles tied to verbal practice milestones. AIQ built something that integrates with our Zoom scheduling and sends timely nudges for quant review bundles. Enrollments are up 28% year-over-year, and our small team feels empowered, not overwhelmed, to support more international applicants."
Elena Patel
Founder and Program Director, GradReady Prep Services
Simple 3-Step Process
Discovery and Mapping
We dive into your test prep operations—your enrollment funnels, student personas, and current tools. No assumptions. We map exactly how marketing fits your scalable learning goals, identifying quick wins like automating initial inquiries.
Custom Build and Integration
Our engineers code a bespoke AI system, weaving in your LMS and CRM. We test rigorously, ensuring it handles peak seasons like SAT rush without glitches. You own it all—no rentals, just a robust asset tailored to your workflow.
Launch, Optimize, and Scale
We roll out with training, then monitor performance. AI learns from your data, refining campaigns for better ROI. As your programs grow, the system scales seamlessly, supporting more students without proportional effort.
Why We're Different
What's Included
Common Questions
How does this differ from standard marketing tools like Mailchimp for test prep?
Standard tools are great for basics but fall short on the nuances of test prep, like timing campaigns around exam dates or personalizing based on practice scores. We build a custom AI system that integrates directly with your student management software, automating complex workflows like retake reminders. No more manual exports or generic templates. For one client, this meant cutting setup time from days to hours, with a 35% enrollment boost. It's owned by you, scalable, and focused on student outcomes—not just email blasts.
What kind of time savings can test prep companies expect?
We've seen firms save 15-25 hours weekly by automating repetitive tasks like lead follow-ups and segmentation. Imagine your team ditching spreadsheets for personalized SAT nurture paths that run autonomously. One partner reclaimed 20 hours to develop new GRE modules, directly tying to better student results. Our approach quantifies this with built-in metrics, showing efficiency gains from day one, all while reducing costs—no endless subscriptions.
Is the system customizable for different test types like ACT or LSAT?
Absolutely. We tailor everything to your specific offerings. For ACT-focused companies, the AI might prioritize motivational sequences for high schoolers; for LSAT, it could emphasize logic prep upsells. We map your unique student journeys during discovery, building segments that reflect real challenges like seasonal enrollment dips. A recent project for an LSAT provider automated 80% of their outreach, lifting conversions without adding staff. It's not one-size-fits-all—it's built for your exact workflow.
How do you ensure data security for student information?
Security is non-negotiable in education. We design with FERPA compliance in mind, using encrypted integrations and role-based access. Unlike off-the-shelf tools prone to breaches, our custom builds let you control data flows—no third-party risks. For a test prep client handling sensitive score data, we implemented audit trails and auto-purging, passing their compliance review effortlessly. You own the system, so privacy aligns with your policies, keeping student trust intact.
What's the timeline for implementing this in our test prep business?
Most projects launch in 4-6 weeks, starting with a quick audit of your current setup. We prioritize high-impact features first, like automated inquiry responses, so you see wins early. Full integration with your LMS follows, tested thoroughly to avoid disruptions during peak seasons. One GMAT program went live in five weeks, saving immediate hours on manual tasks. Post-launch, we provide support to refine, ensuring it scales as your student base grows.
Can this help with scaling our online test prep programs?
Yes, it's designed for growth. As you expand from in-person to hybrid models, our AI handles increased volume without performance dips—think auto-scaling campaigns for 1,000+ leads. It analyzes enrollment patterns to suggest optimizations, like bundling TOEFL with speaking practice. A client scaled their online offerings 2x in a year, with marketing costs dropping 40% thanks to targeted automation. We build for longevity, turning your system into a competitive edge for scalable learning.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.