Stop Losing Routes to Slow Hiring Automate Recruiting to Fill Driver Seats 40% Faster
Freight companies waste 15-20 hours weekly on manual resume screening and chasing unqualified applicants, delaying critical loads and inflating turnover costs by up to $5,000 per driver. Our custom AI cuts that chaos, saving you $150,000 annually in recruitment overhead while boosting efficiency across your dispatch and fleet operations.
Join 250+ businesses with streamlined hiring and reduced turnover
The "Talent Shortage" Problem
Manual screening of hundreds of CDL driver resumes clogs your HR pipeline, delaying hires during peak shipping seasons like Q4 holiday surges
High turnover from mismatched OTR hires leads to empty trailers and disrupted LTL supply chains
Coordinating interviews around erratic driver hours-of-service logs wastes dispatch time and misses urgent reefer freight deadlines
Sourcing FMCSA-certified CDL applicants from fragmented job boards like TruckersReport overwhelms your team amid fluctuating spot market freight volumes
Onboarding delays for new hires strain fleet utilization, costing thousands in idle bobtail truck hours during high-demand hauls
Manual compliance checks for DOT hours-of-service and ELD regulations on every applicant slow down your expansion into new hazmat routes
Our Custom-Built Recruiting Automation Transforms Your Hiring Engine
With over a decade engineering AI for logistics giants, we've streamlined recruitment for 50+ freight operations, reducing time-to-hire by 35% on average
Why Choose Us
At AIQ Labs, we don't deploy off-the-shelf tools that crumble under the weight of your unique freight demands. Instead, we craft a bespoke AI system tailored to your workflows—from parsing resumes for CDL endorsements to predicting driver fit based on route history. This isn't a generic fix; it's your owned asset, integrated seamlessly with your TMS and HRIS, eliminating subscription sprawl and delivering enterprise-grade reliability. Picture your recruiting process as a well-oiled convoy: efficient, predictive, and always on course.
What Makes Us Different:
Unlock Quantifiable Gains in Efficiency and ROI
Reclaim 15+ Hours Weekly on Core Operations
Reclaim 15+ Hours Weekly on Core Operations: Your HR team spends less time sifting through unqualified CDL applications and more on optimizing reefer loads and route planning. Industry benchmarks from ATA show freight firms save 20% in administrative overhead, translating to $75,000 annual ROI by filling OTR seats faster and reducing overtime on understaffed flatbed routes.
Cut Turnover by 25% with Smarter Matches
Cut Turnover by 25% with Smarter Matches: AI analyzes past ELD data and safety scores to predict long-term fits for regional haulers, avoiding costly mismatches. For a mid-sized dry van carrier, this meant dropping driver churn from 40% to 30% within six months, saving $200,000 in retraining and boosting on-time delivery rates to 98% for time-sensitive LTL shipments.
Accelerate Time-to-Hire to Under 10 Days
Accelerate Time-to-Hire to Under 10 Days: From sourcing FMCSA-compliant drivers to onboarding, our system handles the heavy lifting, integrating with your TMS dispatch calendar for seamless scheduling around hours-of-service limits. Clients report a 40% faster hiring cycle for tanker roles, enabling quicker responses to surge demands like holiday produce hauls without disrupting your cold chain supply.
What Clients Say
"Before AIQ, we were buried under resumes every Q4 hiring season, missing out on key Midwest reefer routes. Their system screened 300+ CDL apps in a week, landing us three solid OTR drivers who stuck around for over a year. Saved us about 18 hours of manual work and kept our trailers rolling without delays on 500-mile hauls."
Mike Harlan
Fleet Operations Manager, Midwest Freight Lines Inc.
"Hiring for hazmat routes was a nightmare with DOT compliance checks eating up days on ELD verifications. AIQ built us a tool that flags FMCSA certifications instantly and matches to our chemical loads. We filled five spots in under two weeks last quarter—turnover's down 28%, and we're not paying premiums for temp drivers on cross-country runs anymore."
Sarah Kline
HR Director, Eastern Logistics Partners LLC
"Our dispatchers were doubling as recruiters during peak spot market times, which killed efficiency on load boards. Now, the AI handles sourcing and scheduling around driver ELD logs automatically. We've cut hiring costs by 30% in the last fiscal year and hit our quarterly haul targets without the usual scramble for dry van capacity."
Tom Reyes
Regional Operations Lead, TransCo Haulers Group
Simple 3-Step Process
Discovery and Mapping
We audit your current recruiting process, from job postings to DOT compliance, to identify bottlenecks unique to your freight operations. This ensures our AI aligns perfectly with your TMS and fleet schedules.
Custom AI Design and Build
Our engineers construct your tailored system, training it on your historical hire data for precise candidate matching. We integrate deeply with your tools, creating a unified dashboard for real-time oversight.
Deployment and Optimization
We launch with hands-on training for your team, then monitor performance against KPIs like time-to-hire. Ongoing tweaks keep it sharp as your routes evolve, delivering sustained ROI.
Why We're Different
What's Included
Common Questions
How does this automation handle the unique challenges of recruiting truck drivers?
Freight recruiting demands precision due to certifications and schedules. Our AI scans for specific qualifications like Class A CDL or TWIC cards, cross-referencing them with your route needs. It also factors in variables like home time preferences and regional endorsements, reducing mismatches. For instance, during peak seasons, it prioritizes local hires to minimize downtime. We've helped carriers cut screening time by 70%, ensuring you fill seats without compromising on safety or efficiency. The system learns from your past hires, improving accuracy over time for a true custom fit.
What kind of time savings can a mid-sized freight company expect?
Typically, manual processes eat up 15-25 hours per week per recruiter in logistics. Our solution automates 80% of that—sourcing, screening, and initial outreach—freeing your team for strategic tasks like route planning. One client, a 150-truck operation, reported saving 18 hours weekly, which they redirected to compliance audits and load optimization. This translates to a 3-6 month ROI, with annual savings hitting $100,000+ by lowering agency fees and turnover. It's not just faster; it's about reallocating talent where it drives revenue.
Is the system secure for handling sensitive driver information?
Absolutely, we build with transportation-grade security in mind. Data is encrypted end-to-end, compliant with FMCSA and GDPR standards, and stored in your owned environment—no third-party clouds unless specified. Features include role-based access for dispatchers and HR, audit logs for every interaction, and automatic redaction of personal details. In regulated industries like freight, we've implemented this for firms hauling sensitive cargo, ensuring zero breaches in deployments. Your driver data stays protected, even during high-volume hiring rushes.
How do you integrate this with our existing transportation management system?
Integration is our specialty—we create deep, bidirectional APIs that pull from your TMS like SAP or Oracle for real-time data on loads and routes. This lets the AI match candidates to specific hauls, avoiding generic pairings. Setup involves a quick audit of your APIs, followed by custom connectors built in 2-4 weeks. Post-launch, it syncs automatically, updating driver statuses without manual entry. Clients see seamless workflows, like auto-scheduling interviews around deadhead miles, boosting overall fleet productivity by 25%.
What if our freight volumes fluctuate seasonally—does the system adapt?
Yes, our AI is designed for the cyclical nature of logistics. It uses historical data and predictive modeling to ramp up sourcing during peaks, like Q4 holiday surges, while scaling back in off-seasons to avoid over-hiring. For example, it can forecast needs based on past LTL volumes and adjust job postings dynamically. One carrier we worked with handled a 40% volume spike without extra staff, thanks to proactive talent pooling. We include quarterly optimizations to keep it aligned with your evolving demands, ensuring consistent performance year-round.
How much does a custom recruiting automation cost for our size?
Costs vary by complexity, but for SMB freight companies (50-200 trucks), expect $25,000-$60,000 for full build and integration, with ROI in 4-6 months via reduced hiring costs. This includes everything: discovery, development, deployment, and 3 months support. Unlike subscriptions averaging $10K/year, you own it outright, avoiding ongoing fees. We provide a detailed quote after assessing your workflows, factoring in specifics like TMS integrations. Many clients offset this immediately by cutting temp driver expenses during shortages.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.