Stop Losing Deals to Slow Manual Outreach Automate Your Sales Pipeline with Custom AI Precision
In the high-stakes world of auto body repairs, manual prospecting eats up 15-20 hours per week on cold calls and follow-ups. Our custom AIQ Labs solution slashes that to under 2 hours, delivering 3x ROI through targeted outreach that lands more fleet deals and insurance partnerships.
Join 250+ businesses with streamlined sales processes
The "Outreach Overload" Problem
Chasing fleet managers with generic emails about brake pad replacements that get ignored amid rising parts costs
Manual follow-ups after collision repair estimates for dented fenders fall through the cracks during peak season rushes
Struggling to personalize pitches for insurance adjusters on frame straightening jobs amid tight 48-hour claim deadlines
Wasted time researching VIN histories and past collision claims for prospects via fragmented DMV and insurer databases
Missed opportunities when shop capacity spikes for overflow wheel alignments but leads dry up from outdated fleet contact lists
Overloaded estimators juggling inbound calls for quote requests instead of focusing on on-site collision damage assessments
Our Custom-Built AI Outreach Engine Drives Results
With over a decade engineering AI for efficiency-focused industries like automotive, we've helped shops like yours replace fragmented tools with owned, scalable systems.
Why Choose Us
Picture your sales team like a finely tuned V8 engine: powerful but bogged down by manual spark plugs. We build a custom AI system tailored to your auto body workflow, automating research on fleet operators and insurance networks. It crafts hyper-personalized emails referencing specific collision trends or claim histories, schedules follow-ups around your bay availability, and integrates seamlessly with your CRM. No more subscription sprawl. Just a unified platform that scales with your growing repair volume, delivering enterprise-grade reliability without the enterprise price tag.
What Makes Us Different:
Quantifiable Gains for Your Shop's Bottom Line
Save 15-20 Hours Weekly on Prospecting
Save 15-20 Hours Weekly on Prospecting: Manual outreach for fleet contracts on transmission overhauls and insurance referrals for windshield replacements devours time. Our AI automates it all, freeing your team to focus on what matters: turning wrenches and closing bays faster. Shops see immediate efficiency gains, with one client reporting a 35% uptick in billable hours redirected to high-value repairs like engine diagnostics within the first month.
Achieve 3x ROI Through Smarter Targeting
Achieve 3x ROI Through Smarter Targeting: Generic blasts yield junk leads. Our system scores prospects based on CARFAX repair history and fleet size for high-incidence issues like rust repairs or suspension work, prioritizing those likely to need dent fixes or frame alignments. Result? A 40% boost in conversion rates within 90 days, translating to thousands in added revenue from repeat insurance work on totaled vehicles—without inflating your marketing budget.
Boost Productivity with Tailored Workflow Integration
Boost Productivity with Tailored Workflow Integration: Like upgrading from a clunky carburetor to fuel injection, our custom build syncs outreach with your shop's calendar for scheduling paintless dent repairs and inventory for OEM parts availability. No more missed slots for bumper repairs because a lead slipped. Clients enjoy seamless handoffs, reducing no-shows by 25% and accelerating cash flow from quicker turnarounds on 2-3 day jobs.
What Clients Say
"Before AIQ Labs, our estimator was spending mornings cold-calling fleet managers about overdue tire rotations who never responded. Now the AI pulls VIN-specific claim data from integrated databases and sends tailored pitches referencing past alignment issues—landed us a 12-vehicle contract with a local delivery company for quarterly brake services in just two weeks. Saved us about 18 hours a week on outreach, no exaggeration."
Mike Reynolds
Shop Manager, Precision Auto Body in Denver, CO
"We were buried in manual follow-up emails after sending out hail damage estimates for roof panels. Their custom system automated the personalization based on local weather reports and our past jobs database—closed three insurance referrals last month for full frame pulls that we'd have lost otherwise. It's like having an extra salesperson who never sleeps, especially during storm season."
Sarah Lopez
Owner, Apex Collision Center in Dallas, TX
"Integrated it with our CRM overnight, and suddenly our outreach to dealerships for overflow work on hybrid battery diagnostics is spot-on. No more generic stuff; it references specific models like Toyota Camrys we've repaired before with recurring ECU faults. Revenue from partnerships jumped 28% in the first quarter after targeting electric vehicle fleets—game-changer for a mid-sized shop like ours."
Tom Whitaker
Operations Director, Elite Repairs in Atlanta, GA
Simple 3-Step Process
Discovery and Mapping
We dive into your shop's daily grind—analyzing how you chase fleet leads and insurance gigs—to blueprint a custom AI that fits like a glove on your workflow.
Build and Integrate
Our engineers code your tailored system, weaving in automotive specifics like claim data pulls and bay scheduling, then test it rigorously for seamless rollout.
Launch and Optimize
Go live with full training, then monitor performance—tweaking for peak efficiency as your outreach evolves with seasonal repair surges.
Why We're Different
What's Included
Common Questions
How does this automation handle the nuances of insurance referrals in auto body work?
Our custom AI is trained on automotive-specific data, including common claim types like windshield cracks or bumper damage. It analyzes public records and your past jobs to craft pitches that reference adjuster pain points, such as quick turnaround times. For instance, it can auto-generate emails highlighting your I-CAR certification and average repair speed—key for building trust. We've seen shops double referral rates by making outreach feel consultative, not salesy. Setup involves mapping your preferred insurance networks, and the system learns from responses to refine future touches, ensuring relevance without manual tweaks. It's all owned code, so you control the data flow.
What kind of time savings can an auto body shop realistically expect?
Based on our deployments, shops save 15-20 hours weekly by automating prospect research and follow-ups. Think of the time your team spends digging for fleet contact info or customizing emails for hail season leads—that's now handled in seconds. One client, a mid-sized shop in Texas, went from 25 manual outreaches per day to 100+ AI-assisted ones, reclaiming hours for on-floor work. ROI kicks in fast: with a 40% lift in booked jobs, payback happens in 2-3 months. We tailor it to your volume, whether you're handling 50 repairs weekly or scaling to 200, and provide metrics to track every saved minute against revenue gains.
Is this system secure for handling sensitive automotive client data?
Absolutely—security is non-negotiable in automotive, where you're dealing with VINs, insurance details, and repair histories. We use enterprise-grade encryption and build with compliance in mind, like GDPR and CCPA standards, plus TCPA for outreach. Unlike off-the-shelf tools, our custom code avoids third-party vulnerabilities; everything runs on your secure infrastructure. For auto body specifics, it anonymizes data during personalization to protect client privacy while pulling from verified sources. Clients audit our setups pre-launch, and we include ongoing penetration testing. It's designed so breaches are a non-issue, letting you focus on fixes, not fixes for your tech.
How customizable is the outreach for different types of auto body clients?
Fully bespoke—we map it to your exact client mix, from fleet operators needing bulk dent repairs to luxury owners seeking OEM paint matches. The AI learns your workflow: for fleets, it emphasizes volume pricing and quick bay turns; for insurers, it highlights certification and claim efficiency. During discovery, we integrate your CRM data to segment lists—say, high-accident zones for targeted hail pitches. No templates here; it's coded to evolve, incorporating feedback like preferred phrasing for collision estimates. Shops report 50% higher engagement because it sounds like your team, not a bot, building authentic relationships that convert to repeat business.
What's the implementation timeline for a shop like mine?
We move fast: discovery and planning take 1-2 weeks, build and integration 4-6 weeks, with a soft launch for testing. Total rollout? 6-8 weeks for most auto body operations, depending on your current tools. We start with a proof-of-concept on 20-30 leads to validate personalization, like auto-pulling service records for fleet pitches. Post-launch, training is hands-on, just 4 hours split over two sessions, so your estimators hit the ground running. Unlike rigid SaaS, our owned system deploys without disrupting shop hours—many clients see initial leads flowing within the first month, scaling as you add features like voice follow-ups.
Can this integrate with my existing shop management software?
Yes, we specialize in deep, two-way integrations with platforms like Shop-Ware, Mitchell, or QuickBooks for auto body ops. The AI pulls real-time data—like open bays or parts inventory—to inform outreach, ensuring pitches align with availability for frame alignments. No superficial connections; we build robust APIs that sync leads directly into your estimate queue, reducing double-entry errors by 90%. For a recent client using Alldata, we automated claim history imports, boosting personalization accuracy. It's all custom, so if your setup has quirks, we adapt—resulting in a unified system that feels native, not bolted-on.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.