Stop Losing Deals to Slow Manual Outreach Automate Personalized Follow-Ups That Convert
Reclaim 15+ hours per week from tedious prospecting and boost your shop's revenue by 30% with AI-driven precision.
Join 250+ businesses with streamlined sales pipelines
The "Lead Leakage" Problem
Manual follow-ups on fleet maintenance inquiries, such as diesel engine diagnostics, get buried in busy service bays amid constant oil leak repairs
Wasted hours chasing corporate clients who need ABS brake inspections but ignore generic emails cluttered with unrelated promo flyers
Missed opportunities with local drivers whose synthetic oil changes are overdue, lost in scattered digital service logs and paper notes
Overloaded service advisors juggling inbound calls for wheel alignments and emails, delaying responses to torque converter transmission repair quotes
Inconsistent outreach to repeat customers for seasonal all-season tire rotations, leading to lost loyalty and deferred maintenance visits
Struggling to personalize pitches for high-end luxury vehicle four-wheel alignments amid daily chaos of collision dent repairs
Our Custom-Built AI Outreach Engine Fits Your Shop Like a Tailored Exhaust System
With over a decade architecting AI for efficiency-driven industries, we've helped 150+ automotive SMBs slash outreach drudgery and reclaim control of their pipelines.
Why Choose Us
Picture your shop's sales process as a finely tuned engine: powerful, but bogged down by manual carburetor tweaks. We build a bespoke AI system that automates the grunt work—researching prospects, crafting hyper-personalized emails about their specific vehicle needs, and scheduling follow-ups. No off-the-shelf templates. This is enterprise-grade automation, integrated directly into your existing CRM and shop management software, ensuring seamless data flow from lead capture to booked bays. Short bursts of efficiency. Long-term revenue acceleration. We've seen shops recover 20 hours weekly, redirecting focus to hands-on repairs that build real customer trust.
What Makes Us Different:
Quantifiable Gains That Drive Your Shop Forward
Reclaim 15-20 Hours Weekly on Prospecting
Reclaim 15-20 Hours Weekly on Prospecting: Your team spends too much time cold-calling fleet managers for upcoming DOT inspections or emailing generic service reminders. Our AI handles VIN-based research and drafting personalized sequences, freeing advisors to diagnose that tricky ABS sensor fault instead. Shops using our system report a 40% productivity boost in bay utilization, turning wasted desk time into billable diagnostic hours with ROI visible in the first quarter through increased repair orders.
Boost Close Rates by 35% with Precision Targeting
Boost Close Rates by 35% with Precision Targeting: Generic blasts to potential customers fall flat—like offering traditional brake pads to an EV owner needing regenerative braking service. We customize messages based on VIN-decoded vehicle data and digital service logs, increasing engagement. One client saw brake inspection appointments rise from 12 to 18 per week, directly tying to a 25% revenue lift in underbody services without expanding staff.
Slash Outreach Costs by 50% Through Automation
Slash Outreach Costs by 50% Through Automation: Manual efforts drain your budget on untracked hours chasing low-yield leads like sporadic headlight bulb replacements. Our solution cuts variable costs by automating multi-touch campaigns for high-value services like transmission fluid flushes, delivering consistent outreach at a fraction of hiring a dedicated BDC coordinator. Expect payback in 2-3 months, with ongoing savings compounding as your pipeline fills with qualified collision repair inquiries yielding $5K+ tickets.
What Clients Say
"Before AIQ Labs, our service manager was buried in follow-up emails for fleet contracts—easily 10 hours a week chasing DOT-compliant brake inspections. Now, the AI pulls service histories from our Mitchell1 system and sends tailored reminders about pad wear and rotor resurfacing. We've booked three new corporate accounts in two months, adding $45K in quarterly revenue, and it's all seamless with our AutoFluent setup."
Mike Harlan
Service Director, Harlan Fleet & Auto Repair, Midwest Regional Chain
"I was skeptical about AI for outreach, but this changed everything. It personalized emails for overdue synthetic oil changes based on our Reynolds & Reynolds customer database, referencing mileage intervals and filter types, and we saw a 28% uptick in lube service bookings last quarter. No more manual lists; it's like having an extra advisor who never sleeps, handling 200+ reminders weekly without errors."
Sarah Lopez
Owner, Lopez Family Auto & Tire Shop, Independent Urban Garage
"Dealing with seasonal tire business was hit-or-miss with our old spreadsheet tracking for snow tire swaps. The custom AI now automates outreach to past clients, referencing their OEM wheel sizes, tread depth from last alignment, and regional weather patterns. Response rates doubled to 22%, and we're projecting 15% more revenue this fall—about $30K extra—without lifting a finger beyond initial setup."
Tom Reilly
General Manager, Reilly's Precision Repair Center, Suburban Multi-Bay Facility
Simple 3-Step Process
Discovery and Mapping
We audit your current outreach— from lead sources like Google ads for 'transmission repair near me' to your CRM data—and map it to your exact workflow, identifying bottlenecks like delayed fleet follow-ups.
Custom AI Design and Build
Our engineers craft a tailored system using advanced frameworks, integrating with your shop software to automate personalized emails and track responses, tested rigorously for automotive-specific scenarios like parts recall alerts.
Deployment and Optimization
We launch with full training, monitor performance metrics like open rates on alignment service pitches, and refine based on real data—ensuring your outreach engine runs smoother than a V8 on premium fuel.
Why We're Different
What's Included
Common Questions
How does this automation handle personalization for different vehicle types in my shop?
We train the AI on your shop's service data, including common issues like suspension work for trucks or battery checks for EVs. It generates outreach referencing specifics, such as 'Based on your 2018 Ford F-150's mileage, it's time for a transmission fluid service.' This level of detail boosts open rates by 40%, as seen in our deployments. The system integrates with your management software to pull accurate VIN-based info, ensuring every message feels bespoke without manual input. Setup takes about two weeks, with ongoing tweaks to match your customer segments.
What if my shop uses a specific CRM like Shopmonkey—will it integrate?
Absolutely. We specialize in deep, two-way integrations with automotive CRMs like Shopmonkey, Tekmetric, or AutoLeap. Our engineers map your data flows, automating lead import from inquiries about exhaust repairs directly into personalized sequences. No more duplicate entries or lost follow-ups. In one case, a mid-sized shop reduced integration errors by 90%, saving 12 hours weekly. We handle the custom API work, test for edge cases like high-volume fleet leads, and provide a unified dashboard for oversight. This ensures your outreach aligns perfectly with existing workflows.
How quickly can I expect to see ROI from this sales outreach system?
Most clients see payback within 6-8 weeks. For auto shops, this means recouping setup costs through increased bookings—typically 20-30% more appointments from automated follow-ups on diagnostics. We focus on quick wins like targeting overdue services, where one partner gained $15K in additional revenue in the first month by reaching lapsed customers. Long-term, expect 50% cost savings on manual outreach, with ROI compounding as the AI learns your conversion patterns. We track metrics from launch to prove value.
Is the system secure for handling customer vehicle and contact data?
Security is paramount in automotive, where data like VINs and service histories is sensitive. We build with enterprise-grade encryption, role-based access, and compliance to standards like GDPR and CCPA. Unlike rented tools, your data stays in your owned system—no third-party vulnerabilities. We've audited integrations to prevent breaches during high-traffic periods, like end-of-warranty outreach. Clients in regulated fleets praise our approach, noting zero incidents over years of use. We also include audit logs for tracking any access.
Can this scale if my repair shop expands to multiple locations?
Yes, our architecture is designed for scalability. Starting with one shop, it handles growth to multi-site operations by segmenting outreach—e.g., local tire services per location. We use robust frameworks that manage increased lead volumes without slowdowns, as demonstrated in a chain that expanded from 3 to 7 bays and saw uniform 25% efficiency gains. Customization includes location-specific personalization, like referencing nearby highway wear patterns. Deployment scales seamlessly, with minimal additional costs.
What training do my staff need to use this outreach automation?
Minimal— we prioritize intuitive design. Your team gets a 2-hour hands-on session covering dashboard navigation and approving AI drafts for campaigns like brake promotions. No coding required; it's built like your shop's POS system, simple yet powerful. Ongoing support includes video guides and a dedicated engineer for the first month. Shops report advisors up to speed in days, focusing more on customer interactions than setup. This user-friendly approach ensures adoption without disrupting bay operations.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.