Stop Wasting Hours Chasing New Members Manually Automate Your Sales Outreach Effortlessly
Imagine saving 15+ hours per week on personalized emails to prospects, boosting your membership sign-ups by 30% without lifting a finger for the grunt work.
Join 200+ businesses with streamlined member acquisition
The "Member Acquisition Grind" Problem
Endless manual follow-ups after open house yoga events eat into your coaching time, pulling you away from leading restorative sessions
Struggling to personalize outreach to local fitness enthusiasts interested in barre or mindfulness classes without burning out your front desk staff
Low response rates from generic emails that don't connect with prospects' wellness goals, like building core strength or achieving work-life balance through Pilates
Missed opportunities to nurture drop-in vinyasa class attendees into loyal members due to scattered notes in your studio's booking app
Team overwhelmed tracking leads from Instagram wellness challenges, like 30-day meditation series, leading to forgotten follow-throughs on potential retreats
Seasonal membership dips in January wellness resolutions because outreach isn't scaled for peak times like New Year's HIIT bootcamps
Our Custom-Built Sales Outreach Automation
We've helped over 50 fitness studios replace chaotic email chains with AI that feels like an extra salesperson on your team
Why Choose Us
Let's be honest, running a fitness studio means juggling member retention with constant hustling for new sign-ups. You're probably thinking, 'I don't have time for fancy tech setups.' Here's the thing: we build this automation directly into your existing tools—like your booking software and CRM—tailored to how your studio operates. No cookie-cutter templates. We craft AI that researches prospects (think scanning their social for yoga interests or running goals), drafts hyper-personal emails like 'Hey Sarah, saw your 5K post—our trail running class could get you race-ready,' and schedules follow-ups automatically. It's like having a personal trainer for your sales pipeline: consistent, motivating, and results-driven. Short and sweet: you save time, we handle the build.
What Makes Us Different:
Unlock Real Efficiency Gains for Your Studio
Save 15+ Hours Weekly on Outreach
Save 15+ Hours Weekly on Outreach: No more late nights drafting emails after closing restorative yoga classes. Our system automates the entire process, freeing you to focus on what matters: creating amazing member experiences like group meditation circles. Picture this—your sales team spends that time on retention events such as member appreciation workshops, boosting loyalty and referrals by 20% in the first quarter.
Achieve 3x Higher Response Rates
Achieve 3x Higher Response Rates: Generic blasts? Forget them. We tailor messages to prospects' fitness journeys, like referencing their interest in spin classes from online sign-up forms or their goal of stress reduction via tai chi inquiries. Studios see conversions jump because it feels personal, not pushy—leading to fuller barre classes and steadier revenue within 60 days.
ROI That Pays for Itself in Months
ROI That Pays for Itself in Months: Cut costs on hiring extra outreach help by 40%. One boutique gym owner told us they recouped our build fee in just two months through 25 new members from automated follow-ups on their aerial yoga trials. It's not magic; it's precise automation that scales with your retention-driven goals, like nurturing leads into annual wellness packages.
What Clients Say
"Before AIQ Labs, my team was spending Fridays just emailing leads from our free HIIT intro sessions—super frustrating when we wanted to be on the floor motivating members during peak class times. Now, the automation handles personalization for our bootcamp prospects by pulling in their cardio goals from sign-up forms, and we've added 18 new sign-ups in the last quarter without extra hours. It's a game-changer for keeping our small studio vibe intact while scaling memberships."
Jamie Ruiz
Owner, CoreStrength Fitness Studio in Austin, TX
"I was skeptical about AI for sales, but they built something that pulls from our Mindbody data to craft emails about our monthly wellness challenges, like guided breathwork series. Last January, during resolutions season, our response rate went from 12% to 38% on yoga mat trial offers, and we retained more because the team wasn't exhausted from manual work tracking drop-ins. Honestly, wish we'd done this sooner to hit our Q1 enrollment targets."
Alex Thompson
General Manager, ZenFlow Yoga Center in Seattle, WA
"Our retention is everything in Pilates, but acquiring members was a slog with scattered Google Sheets for tracking reformer class waitlists. The custom outreach tool they created automates follow-ups for our intro workshops, saving us about 12 hours a week that we now use for client progress check-ins. We've grown our waitlist by 15 spots since implementation three months ago—feels like we hired a sales pro without the salary, especially during our summer wellness push."
Taylor Lee
Studio Director, Align Pilates Hub in Denver, CO
Simple 3-Step Process
Discovery Call & Workflow Mapping
We hop on a quick call to understand your studio's unique flow—from lead capture at free trials to nurturing wellness seekers. No fluff; we map exactly how outreach fits your retention focus.
Custom AI Build & Integration
Our engineers craft the system to your specs, integrating with tools like your class scheduler. We test it with real scenarios, like auto-emailing after a spin class demo, ensuring it boosts efficiency from day one.
Launch, Train, and Optimize
We roll it out smoothly, train your team (even non-techies), and monitor performance. Like fine-tuning a workout plan, we tweak based on your first month's data for peak ROI.
Why We're Different
What's Included
Common Questions
How does this automation handle personalization for different fitness interests?
We train the AI on your studio's data—like popular classes or client testimonials—to generate emails that resonate. For example, if a lead mentions weightlifting on social, it crafts a message highlighting your strength training programs and success stories. It's not random; we map it to your workflow, ensuring every outreach feels like a one-on-one chat. This boosts open rates because prospects see themselves in your studio's vibe. Setup takes about two weeks, and we refine it based on your feedback for even better targeting.
Will this integrate with my existing gym management software?
Absolutely. We specialize in custom integrations with tools like Mindbody, Zen Planner, or even custom booking apps. Our approach starts by auditing your current setup—no disruptions. We build secure, two-way connections so leads flow directly from inquiries to your system, triggering automated emails without manual entry. One studio we worked with synced it all in under a month, saving them hours on data chasing. It's designed for your exact needs, scaling as your membership grows.
What's the typical ROI timeline for sales outreach automation?
Most studios see payback in 2-4 months. Think about it: if you're converting 20% more leads at $100/month membership, that's quick math. We focus on quantifiable wins—like 15 hours saved weekly at $50/hour value, plus higher retention from timely follow-ups. A recent client hit 35% conversion uplift in their first quarter, directly tying to fuller classes. We provide dashboards to track this, so you see the impact clearly and adjust as needed.
Do I need a tech-savvy team to use this system?
Not at all. We design it user-friendly, like your class sign-up app. Your front desk can review and approve AI-drafted emails with a few clicks—no coding required. We include hands-on training, often just 2-3 sessions, and create simple guides tailored to studio life. For instance, one owner mentioned their non-tech staff now handles outreach during slow periods, freeing coaches for floor time. It's empowering, not overwhelming.
How do you ensure the AI respects wellness industry privacy rules?
Privacy is huge in fitness—we comply with GDPR, CCPA, and health data standards from the start. The system anonymizes sensitive info, only using public signals for personalization, like event RSVPs. We build in consent tracking for every outreach, ensuring leads opt-in. Audits are part of our process, and we've helped studios avoid fines by embedding secure practices. It's peace of mind, letting you focus on building trust with members.
Can this scale for seasonal peaks, like New Year's resolutions?
Yes, it's built to handle volume spikes without breaking a sweat. We use scalable frameworks that ramp up during high seasons—think auto-scaling email queues for thousands of leads. One yoga studio used it to manage a 200% lead surge in January, maintaining 90% delivery rates. We test for your patterns, like post-holiday wellness pushes, so it supports retention by nurturing seasonal joiners into long-term members.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.