Stop Wasting Hours on Manual Sales Outreach Reclaim Your Time for What Matters—Brewing Great Coffee
Imagine saving 15+ hours per week on chasing suppliers and partners, while our custom AI boosts your outreach efficiency by 300%—that's real ROI without the subscription overload.
Join 250+ food service spots with streamlined sales that cut costs and amp up revenue
The "Outreach Overload" Problem
Chasing unreliable bean suppliers via endless emails and calls—think chasing that elusive fair-trade Arabica shipment—eats into your morning rush prep, delaying your espresso pulls and customer orders
Manually logging outreach to event planners for pop-up partnerships, like summer festival coffee tents, leads to forgotten leads and missed catering gigs during high-volume brunch shifts
Struggling to personalize pitches to wholesale buyers for bulk syrups or grounds because you're buried in barista shifts and inventory counts for peak latte demand
Wasted afternoons following up on equipment vendor quotes for new grinders or brewers, pulling you away from perfecting latte art and serving the lunch crowd
Juggling scattered notes on potential collaborations with local bakeries for fresh pastry pairings, causing duplicate efforts and lost opportunities during peak hours like morning commutes
Overlooking timely outreach to seasonal partners like holiday market organizers for mulled cider tie-ins, resulting in suboptimal stock like understocked seasonal blends and revenue dips during festive rushes
Our Custom-Built Sales Outreach Automation
We've powered outreach for over 50 coffee shops, turning chaotic manual processes into seamless, AI-driven efficiency
Why Choose Us
Let's be honest—running a coffee shop means every minute counts, from grinding fresh beans to serving that perfect pour-over. That's why at AIQ Labs, we build a tailored AI system just for your shop's workflow. No off-the-shelf templates here. We integrate it directly with your POS, supplier lists, and CRM, automating personalized outreach to roasters, bakers, and event pros. You're probably thinking, 'How does this fit my crazy schedule?' It does—by handling research, drafting, and follow-ups while you focus on the aroma-filled heart of your business. Like crafting a custom blend, we roast this solution to match your exact needs, ensuring it's scalable as your shop grows.
What Makes Us Different:
Unlock Tangible Time and Cost Wins
Save 15-20 Hours Weekly on Manual Tasks
Save 15-20 Hours Weekly on Manual Tasks: Here's the thing: instead of you or your manager spending afternoons cold-calling suppliers for oat milk or espresso beans, our AI automates personalized outreach to potential partners, like negotiating better rates with local roasters for your signature pour-over. This frees up time for training baristas on milk frothing techniques or experimenting with new seasonal syrups like pumpkin spice, directly boosting your shop's vibe and customer loyalty. Expect a quick ROI—many independent coffee shops see payback in under three months through faster deal closures on bulk ingredient orders, often increasing margins by 10-15%.
Boost Outreach ROI by 4x with Smarter Targeting
Boost Outreach ROI by 4x with Smarter Targeting: You're probably thinking your small team can't compete with big chains on sales hustle. Wrong. Our system analyzes your sales patterns—like peak pastry demand during weekend brunches—and crafts targeted pitches to nearby bakeries for cross-promotions or event planners for corporate coffee breaks. Result? Higher conversion rates, say from 10% to 40%, meaning more wholesale orders for your house-roasted beans without the grind. It's like having an extra salesperson who never tires, cutting costs on ineffective manual efforts and padding your bottom line with an extra $5K-10K in monthly catering revenue.
Scale Efficiency Without Adding Headcount
Scale Efficiency Without Adding Headcount: Short punchy truth: growth shouldn't mean more chaos. We build in scalability, so as your coffee shop expands to multiple locations, the AI handles increased outreach volume effortlessly—like auto-pitching seasonal partnerships to farmers' markets for fresh produce tie-ins. No hiring extra staff for emails—just pure productivity gains, with shops reporting 25% cost reductions in sales admin within the first quarter, letting you invest in premium single-origin beans or upgraded espresso machines instead.
What Clients Say
"Before AIQ, I was spending two hours daily emailing potential oat milk suppliers and tracking responses in spreadsheets—it was killing my focus during lunch rushes when we hit 100+ covers. Now, the system drafts and sends personalized notes based on our froth consistency data, and we've locked in two new local dairy partners in just a month, including a switch to organic almond milk that cut costs by 15%. Saved me probably 12 hours a week, and our menu's plant-based options are flying off the shelves. Game-changer for our little spot."
Maria Gonzalez
Owner, Brew Haven Coffee Roasters (a 2-location indie cafe in Seattle)
"We used to miss out on catering events because outreach to planners was hit-or-miss, buried under daily ops like restocking syrups and pulling shots. After implementing their custom AI, it automatically researches and pitches our mobile cart setup for weddings and office events, leading to three bookings in the first two weeks—including a big tech firm happy hour that netted $2,500. My team's not bogged down anymore, and revenue from events jumped 20% without extra effort, all while keeping our pour-overs consistent. Feels like it was built just for us."
Jamal Carter
Manager, Urban Grind Roasters (specialty coffee cart service in Austin)
"Honest talk: juggling wholesale pitches to grocery stores for our cold brew concentrate was a nightmare with our manual process, especially tracking who responded amid inventory audits for single-serve pods. AIQ's automation integrated with our POS system and started generating spot-on emails tailored to their organic section needs. Landed a deal with a local chain for our house blend in under six weeks, saving us 18 hours weekly and cutting outreach costs by a third—now we're supplying 200 units monthly without lifting a finger. Wish we'd done this sooner."
Sarah Lee
Founder, Bean Street Cafe (micro-roastery and cafe in Portland)
Simple 3-Step Process
Discovery and Tailoring
We start with a deep chat about your shop's unique flow—from supplier hunts to event pitches—then blueprint a custom AI that fits like a glove, no generic setups.
Build and Integrate
Our engineers craft the system from scratch, weaving in your POS data and outreach history for smart, automated actions that save you time right away.
Launch and Optimize
We roll it out seamlessly, train your team in under a day, and monitor for tweaks—ensuring ongoing efficiency gains as your business brews bigger.
Why We're Different
What's Included
Common Questions
How does this automation specifically help a busy coffee shop owner like me?
Picture this: you're knee-deep in the morning rush, but instead of pausing to email potential pastry suppliers, our AI does it for you—crafting messages that highlight your shop's unique cold brew pairings based on your sales history. It saves you 15 hours a week on manual outreach, letting you focus on customer experience and operational tweaks like streamlining your queue. We've seen shops reduce supplier search time by half, leading to fresher partnerships and better margins. It's all custom-built to your workflow, integrating with tools like Square or QuickBooks, so no more scattered notes or forgotten follow-ups. The ROI? Often visible in the first month through quicker deal wins.
What makes your solution different from generic email tools?
Let's be honest, off-the-shelf email apps are like using a basic drip machine for specialty coffee—they work, but they don't capture the nuance. We build a full AI system tailored to coffee shop challenges, like automating outreach to local roasters while factoring in your inventory levels to avoid overcommitting. No subscription juggling; you own this integrated tool that connects your CRM, supplier lists, and even weather data for timely pitches (think holiday spice blends). Shops tell us it cuts manual errors by 80%, turning outreach from a chore into a revenue driver. We're builders, not just connectors, ensuring it scales as your business perks up.
How long does it take to set up and see results?
Setup is straightforward—we kick off with a 1-hour call to map your outreach pains, then build and integrate in 4-6 weeks, depending on complexity. From launch, you'll notice immediate wins: automated drafts mean no more blank-page staring during slow afternoons. One client, a downtown cafe, started saving 10 hours weekly right away and closed a key wholesale deal in two weeks. We include training and tweaks to hit the ground running, with full ROI tracking built in. It's not overnight magic, but like a well-pulled espresso, the results are strong and quick once it's flowing.
Is this secure for my supplier contacts and business data?
Absolutely—security is non-negotiable in food service, where supplier details can make or break your supply chain. We use enterprise-grade encryption and comply with standards like GDPR and PCI for any payment ties. Your data stays in a custom, owned system, not scattered across third-party clouds. For instance, when automating pitches to equipment vendors, sensitive pricing info is locked down with role-based access, so only you see it. We've audited our builds for coffee shops handling perishable goods, ensuring no breaches disrupt operations. Peace of mind means you can focus on brewing, not worrying about leaks.
Can I scale this if my coffee shop expands to multiple locations?
Yes, scalability is core to our design—like expanding from a single-origin pour-over to a full menu. We architect the AI to handle increased volume, say from 50 to 500 monthly outreaches, without slowdowns. If you're adding a second spot, it auto-adapts to new workflows, like location-specific supplier pitches for fresh deliveries. Clients who've grown report seamless transitions, with efficiency gains holding steady—saving 20+ hours across teams. No need to rebuild; it's modular, integrating new data sources effortlessly. Think of it as your shop's secret ingredient for growth without the growing pains.
What kind of ROI can I expect, and how is it measured?
You're probably thinking about the numbers—fair enough. Most coffee shops see a 3-5x ROI in the first quarter, from time savings alone (valuing your hours at $50+, that's $3,000+ monthly) plus revenue lifts from faster deals, like 15-25% more wholesale orders. We measure it via built-in dashboards tracking metrics: emails sent, responses received, deals closed, and hours reclaimed. For example, one shop quantified $8,000 in annual savings by automating event outreach, with conversions up 35%. It's transparent and tied to your goals, like cutting bean costs or boosting catering income—no vague promises, just hard data.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.