Stop Losing Orders to Scheduling Slip-Ups Automate Your Shifts and Keep the Kitchen Humming
Imagine reclaiming 15-20 hours per week from chaotic shift planning, slashing overtime costs by 30%, and ensuring your ghost kitchen delivers on time, every time—without the stress of last-minute scrambles.
Join 250+ food service pros who've streamlined operations and boosted output
The "Scheduling Chaos" Problem
Last-minute call-offs from sick line cooks disrupting mise en place prep schedules during dinner service
Overlapping shifts during unpredictable DoorDash or Uber Eats delivery surges in high-volume ghost kitchens
Manual roster juggling via spreadsheets eating into order fulfillment time for high-ticket items like family meal kits
Inaccurate demand forecasts from POS data leading to understaffed rushes for popular lunch specials
Compliance headaches from forgotten break rotations in tight kitchens during health inspection rushes
High turnover amplified by frustrating, unfair shift assignments for back-of-house staff during weekend brunches
Our Custom AI Scheduling System Built Just for Your Ghost Kitchen
We've helped dozens of food service ops like yours ditch spreadsheets and build seamless automations that fit your workflow perfectly
Why Choose Us
Let's be honest—running a ghost kitchen means juggling DoorDash spikes, Uber Eats deadlines, and a team that's always on the move. You're probably thinking, 'Another tool? I can barely keep up now.' Here's the thing: we don't slap on generic software. At AIQ Labs, we craft a tailored AI system that integrates with your POS, delivery apps, and team comms. It predicts busy hours from order data, auto-assigns shifts based on skills and availability, and even sends smart notifications to fill gaps. No more wasted evenings fixing rosters. This is your kitchen's command center, owned by you, not some subscription trap.
What Makes Us Different:
Unlock Real Time and Cost Wins for Your Operation
Save 15-20 Hours Weekly on Planning
Save 15-20 Hours Weekly on Planning: Imagine ditching those frantic Sunday afternoons wrestling with shift grids for your grill station and prep line. Our AI dives into historical data from your POS system—like those predictable Friday night pizza rushes from Grubhub orders—and auto-generates rosters that align perfectly. Restaurant owners rave that this extra time lets them focus on perfecting sauce recipes or negotiating with fresh produce suppliers, converting admin drudgery into real business growth. Your operational efficiency soars, directly padding your profit margins.
Boost ROI with 30% Lower Labor Costs
Boost ROI with 30% Lower Labor Costs: In fast-paced ghost kitchens, surprise overtime from a sudden Uber Eats surge can torch your margins quicker than overcooking a risotto batch. Our automation smartly optimizes shifts to eliminate wasteful overlaps and fill gaps, forecasting demand spikes straight from your delivery app integrations. A mid-sized client slashed their monthly labor costs by $2,500—imagine redirecting that to sourcing premium ingredients or training your sous chefs. It's precise, data-driven automation customized to your kitchen's rhythm, delivering measurable returns quarter after quarter.
Ramp Up Productivity Without Adding Headcount
Ramp Up Productivity Without Adding Headcount: Short and sweet: Your kitchen crew performs at peak without the burnout. Deeper dive: Auto-scheduling considers individual skills, like assigning your fastest expo chef to high-volume sandwich rushes, speeding up fulfillment by 25% during those chaotic lunch peaks. Say goodbye to bottlenecks from mismatched staffing on the line. This translates to delighted customers with faster delivery times, more repeat business from loyal app users, and effortless scaling—think handling 40% more orders on weekends without extra hires. Clients report smoother service flows that keep the team motivated and the orders rolling.
What Clients Say
"Before AIQ, we'd waste two hours every shift change scrambling to fix who was on the hot line for grill duty, especially with last-minute call-offs. Now, the system scans our DoorDash order logs for patterns and instantly suggests fair swaps—it's saved us about 18 hours a week overall, and our overtime costs plunged from $1,200 to just $780 last month. It's like having a tireless shift supervisor who knows our kitchen inside out."
Maria Gonzalez
Operations Lead at Urban Bites Ghost Kitchen, a 50-orders-per-hour pizza delivery specialist
"In ghost kitchens, every second counts, but our old manual schedules left us understaffed during those brutal Uber Eats dinner surges, causing order backups on the assembly line. Since integrating their custom AI three months ago, demand predictions from our app data have been dead accurate—we've halved no-shows with smart notifications and boosted average order turnaround by 20%. It's revolutionized our peak-hour game without exhausting the crew."
Raj Patel
Founder of SpiceRoute Delivery, an Indian fusion ghost kitchen handling 200+ nightly deliveries
"I was doubtful about yet another automation tool, but they tailored it to our Toast POS integration and quirky 24/7 salad bar hours. Within the first quarter, we reclaimed 16 hours a week from rostering headaches, and labor costs dropped 28% by avoiding overtime during brunch rushes. Now, my line cooks actually bid for shifts via the app instead of groaning about unfair assignments—it's a total game-changer for our compact setup."
Elena Vasquez
Kitchen Manager at QuickEats Hub, a boutique meal prep and salad delivery operation
Simple 3-Step Process
Discovery and Mapping
We dive into your ghost kitchen's rhythm—chat about your peak delivery windows, team skills, and pain points like those chaotic weekend rushes. Then, we map it all to craft a blueprint that's 100% yours, no cookie-cutter nonsense.
Custom Build and Integration
Our engineers code the AI from scratch, linking it to your POS and apps for real-time data. Think auto-shifts based on order forecasts, with built-in fairness rules to keep everyone happy. We test rigorously to ensure it fits like a glove.
Launch, Train, and Optimize
Roll it out with hands-on training for your team. We monitor the first weeks, tweaking for surprises like holiday surges. You'll own the system fully, with our support to scale as your kitchen grows.
Why We're Different
What's Included
Common Questions
How does this automation handle unpredictable order volumes in a ghost kitchen?
Great question—ghost kitchens live or die by those sudden surges from apps like DoorDash. Our AI pulls real-time data from your POS and delivery integrations to predict needs up to 24 hours ahead, factoring in variables like weather or local events. For example, if tacos are trending on TikTok, it scales staffing accordingly. We customize the model to your historical patterns, so it's not guessing—it's learning your business. Setup takes about two weeks, and clients see accurate forecasts within the first month, saving hours on reactive planning. Plus, it auto-adjusts shifts mid-day if volumes spike, keeping you agile without manual overrides.
Will this replace my current scheduling tools or just add another app?
You're probably thinking about app overload— we've been there. Unlike layering on more subscriptions, we build a single, owned system that replaces fragmented tools. We integrate directly with what you already use, like your Google Calendar or HR software, creating a unified hub. No more toggling between apps during a busy prep shift. For one client, this cut their tool stack from five to one, saving $300 monthly in fees. It's custom-coded for your workflow, so it feels like an extension of your kitchen, not a new burden. We handle the migration smoothly, with zero downtime.
What kind of time savings can I realistically expect for my team?
Let's be honest: manual scheduling in food service is a time sink, especially with rotating shifts and part-timers. Our system automates 80-90% of the process, reclaiming 15-20 hours weekly for managers. Think: no more late-night texts chasing coverage or spreadsheets fighting back. A real example— a mid-sized ghost kitchen went from 25 hours of weekly planning to under 5, redirecting time to quality checks and menu innovation. ROI hits fast: payback in 2-3 months through reduced overtime and errors. We track metrics from day one to prove it out for your setup.
Is the system secure for handling employee data in a high-turnover industry like food service?
Security is non-negotiable in kitchens where staff changes fast and data like schedules ties to payroll. We use enterprise-grade encryption and comply with standards like GDPR and CCPA, building everything on secure, custom frameworks—not shaky no-code platforms. Access is role-based, so only managers see full rosters, and employees get simple views via app. We've audited systems for clients in regulated spaces, ensuring no breaches even during peak hiring seasons. Your data stays yours, hosted on your preferred cloud, with regular backups. It's peace of mind that lets you focus on plating perfect orders.
How customizable is this for our unique ghost kitchen setup?
Every ghost kitchen is different—maybe you're all about vegan bowls or late-night fries. We start with a deep dive into your ops: shift patterns, skill sets, even integration with specific apps like ChowNow. Then, we code features like auto-assignments prioritizing certified food handlers for allergen prep. No templates here; it's built for you. One operator with multiple cuisines got custom forecasting for overlapping peaks, boosting efficiency by 35%. The whole process is collaborative—we iterate based on your feedback, ensuring it slots right into your daily grind without disrupting flow.
What's the implementation timeline and does it require my team to learn new tech?
We keep it straightforward—no endless waits or steep learning curves. Discovery and build take 4-6 weeks, depending on integrations. We kick off with a quick audit of your current setup, then prototype in phases so you see progress early. Training? Just 2-3 sessions, focused on intuitive interfaces—like drag-and-drop swaps that feel familiar. Your team was already handling apps; this simplifies it. A client launched in under a month and had full adoption by week two, with our support on hand. Post-launch, we optimize based on real usage, making sure it saves time from day one.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.