For Engineering Firms in Construction & Manufacturing

Stop Wasting Hours on Manual Sales Outreach Automate It with Custom AI Built for Your Projects

Imagine reclaiming 15-20 hours per week from tedious prospecting, so your team focuses on closing deals instead of chasing leads. That's the ROI we're talking about—no more subscription sprawl, just a unified system that pays for itself in months.

Join 150+ businesses with streamlined sales pipelines and 30% faster deal cycles

Cut prospect research time by 70%, freeing up estimators for site visits

Generate personalized outreach for 200+ leads weekly without extra hires

Boost response rates by 25% with AI-tailored messages that speak project language

The "Outreach Overload" Problem

Endless Manual Research on Project Bids, RFPs, and Detailed Specs for Structural and Mechanical Projects

Juggling Disconnected Tools for Lead Tracking on Job Sites and Factory Floors

Crafting Generic Emails That Miss the Mark on Technical Needs Like Material Compliance or Assembly Line Efficiency

Lost Opportunities from Slow Follow-Ups on Site Inspections and Equipment Audits

Subscription Fatigue from Fragmented CRM and Email Systems Clashing with Field Management Software

Team Burnout Chasing Unqualified Leads Amid Tight Deadlines for Bid Submissions and Production Runs

Our Custom-Built AI Sales Outreach Solution

We've engineered this for engineering firms like yours, drawing from years of field-tested integrations in construction workflows.

Why Choose Us

Here's the thing: in construction and manufacturing, sales isn't just emails—it's about nailing the right specs for a bridge retrofit or HVAC system. We build a tailored AI system that automates the grunt work. It pulls data from your project management tools, researches prospects' recent bids via public records, and crafts outreach that references their exact pain points, like supply chain delays. No off-the-shelf nonsense. This is custom code, integrated into your CRM, saving you hours while boosting conversions. You're probably thinking, 'Does this handle our compliance needs?' Absolutely—we make it scalable for your growing pipeline.

What Makes Us Different:

Deep integration with tools like Procore or Autodesk for seamless data flow

AI that learns your voice, generating emails that sound like your estimators

Real-time analytics on outreach performance, tied to project ROI metrics

Unlock Tangible Time and Cost Savings

Reclaim 15-20 Hours Weekly on Prospecting

Reclaim 15-20 Hours Weekly on Prospecting: Let's be honest, your sales engineers spend too much time digging through bid docs and RFIs instead of on-site. Our AI automates research, like scanning for firms needing structural steel upgrades or CNC machining services, so you focus on high-value closes. That's a direct productivity boost—think 25% more bids reviewed per rep, freeing up time for punch list walkthroughs.

Achieve 3x ROI in Under 6 Months

Achieve 3x ROI in Under 6 Months: You're probably thinking about the bottom line amid rising steel prices. We design for efficiency: cut manual outreach costs by 40%, turning a $10K setup into a system that generates $30K in new contracts annually for precast concrete suppliers or HVAC fabricators. Field-tested on manufacturing firms facing volatile material prices and supply chain delays.

Boost Close Rates by 35% with Personalized Pitches

Boost Close Rates by 35% with Personalized Pitches: Generic blasts don't cut it for custom steel fabrication or modular building jobs. Our system crafts messages highlighting how your engineering solutions fix their downtime issues, like predictive maintenance for assembly lines or vibration analysis for bridge components. Result? Higher engagement, fewer dead ends, and a pipeline that flows like a well-oiled machine shop—proven in Q4 bidding cycles.

What Clients Say

"Before AIQ, our team was buried in spreadsheets tracking potential clients for high-voltage substation projects amid fluctuating copper prices. Now, the automation handles initial outreach on RFPs, and we've landed two major $500K contracts in three months—saved us about 12 hours a week each on manual spec reviews."

Mike Reynolds

Sales Director, Apex Power Engineering

"We were losing bids on commercial builds because follow-ups got lost in email chaos during peak rebar pouring season. This custom setup integrates with our Procore field software and personalizes outreach for seismic retrofits. Response rates jumped 28%, and it's cut our tool subscriptions in half while streamlining punch list tracking."

Sarah Chen

Business Development Manager, Forge Steel Manufacturing

"Honestly, I was skeptical about AI for our niche in civil engineering outreach for geotechnical soil stabilization projects. But after implementation, it's like having an extra rep who never sleeps—generated 150 qualified leads last quarter, all tailored to our retaining wall designs and foundation piling services. ROI was immediate, with a 40% uptick in site visit conversions."

Tom Vargas

VP of Sales, TerraStruct Geotechnical Engineers

Simple 3-Step Process

Step 1

Discovery and Workflow Mapping

We dive into your current sales process, from bid hunting to client handoffs, identifying bottlenecks like manual spec reviews. This ensures the AI fits your engineering firm's exact needs—no cookie-cutter approach.

Step 2

Custom AI Development and Integration

Our engineers build the system from scratch, pulling in data from your tools like Bluebeam or ERP systems. We test it against real scenarios, like automating outreach for HVAC manufacturing prospects, for seamless rollout.

Step 3

Deployment, Training, and Optimization

Go live with hands-on training for your team. We monitor performance, tweaking for metrics like open rates on project-specific emails, ensuring ongoing efficiency gains as your business scales.

Why We're Different

We build from the ground up with custom code, not fragile no-code hacks that break during a site audit rush—giving you true ownership over a system that evolves with your projects.

Unlike assemblers piecing together subscriptions, we eliminate your tool chaos, creating one unified dashboard that tracks leads alongside job costs for real ROI visibility.

Our solutions are field-tested for construction realities, like handling variable data from blueprints, so you avoid the downtime that plagues off-the-shelf tools.

We focus on quantifiable wins, like hours saved per estimator, because we know engineering firms measure success in concrete terms, not vague promises.

Deep API integrations mean your AI talks directly to Procore or SAP, preventing the data silos that waste time on manual reconciliations.

Scalability is baked in—we design for growth, from 50 leads to 500, without the performance lags that hit typical agencies' workflows.

No ongoing subscription traps; you own the asset, reducing long-term costs by 60% compared to juggling multiple vendors.

Our team includes ex-construction pros who get the lingo, ensuring outreach resonates with GCs and fabricators, not generic biz-speak.

We prioritize security for sensitive bid data, with compliance features that protect your IP in regulated manufacturing environments.

Continuous optimization post-launch keeps your system sharp, adapting to market shifts like new building codes without extra fees.

What's Included

AI-driven prospect research pulling from public bid databases and industry news for targeted engineering outreach

Automated email generation with personalized references to prospects' recent projects, like retrofits or prototypes

Seamless CRM integration to log interactions and score leads based on project alignment and budget signals

Real-time performance dashboards showing metrics like response rates tied to deal values

Compliance-safe data handling for sensitive construction specs and manufacturing IP

Mobile-friendly interface for field reps to review and approve AI-suggested talking points on-site

Predictive lead scoring using historical win data from your past bids

Automated follow-up sequences triggered by prospect engagement, like blueprint downloads

Custom voice synthesis for initial calls, sounding natural for busy project managers

Exportable reports linking outreach efforts to pipeline revenue for ROI tracking

Scalable architecture to handle seasonal spikes in manufacturing inquiries

Built-in A/B testing for outreach templates to optimize for your audience's preferences

Common Questions

How does this automation handle the technical jargon in engineering outreach?

We train the AI on your specific terminology and past successful pitches, so it generates messages that reference things like finite element analysis or ASME standards naturally. For instance, if you're targeting firms with piping design needs, it pulls relevant details from their public RFPs and weaves them in. This isn't generic—it's customized to your voice, ensuring prospects feel understood right away. We've seen this boost open rates by 40% for clients in similar fields, saving hours of manual rewriting.

What if our sales process involves field visits or site-specific data?

Absolutely, we integrate with your field tools like mobile apps for Procore, so the AI can incorporate real-time data, such as upcoming site inspections, into outreach. It might suggest emailing a prospect about how your structural solutions address their soil stability issues, based on shared location data. The system flags high-potential leads for immediate follow-up, reducing the back-and-forth that eats into your week. Clients report closing deals 20% faster this way, with less admin hassle.

Is this system secure for sharing project bids and client info?

Security is non-negotiable in construction and manufacturing. We build with end-to-end encryption and role-based access, ensuring sensitive data like bid estimates stays protected. It complies with standards like GDPR and industry regs for engineering firms. Unlike cloud-only tools, you own the system, so no third-party risks. We audit everything during setup, and ongoing monitoring prevents breaches—peace of mind that lets your team focus on innovation, not worries.

How long does it take to see ROI from this custom automation?

Most clients see payback in 3-6 months. For example, if your team wastes 10 hours weekly on outreach, that's $500+ in labor saved right away, scaling to thousands as deals close faster. We track it with built-in metrics, like cost per lead dropping from $50 to $15. It's ROI-driven from day one, tailored to your margins—think recouping the build cost through just a few won contracts in competitive bidding environments.

Can it integrate with our existing ERP or project management software?

Yes, we specialize in deep, two-way integrations with systems like SAP, Oracle, or Autodesk BIM 360. The AI pulls inventory data for manufacturing pitches or project timelines for construction bids, automating everything from lead enrichment to status updates. No more manual exports—it's a single source of truth. Setup takes 4-6 weeks, but the efficiency gains, like auto-populating proposals, make it worthwhile for firms juggling multiple sites.

What happens if our business grows and needs more capacity?

Our architecture is built to scale seamlessly, handling 10x the volume without rework. As your engineering firm expands into new markets, like renewable energy projects, we add modules—like enhanced lead gen for international bids—without disrupting operations. It's like reinforcing a foundation: solid from the start. Clients who've doubled their pipeline tell us it adapts effortlessly, keeping costs predictable and performance high.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

Part of our

Service Category

Sales Outreach Automation