Stop Losing Hours Chasing Freight Leads Manually Automate Your Outreach for Faster Bookings
Our custom AI system saves delivery teams 15-20 hours per week on prospecting, delivering a 3x ROI in the first quarter through targeted, personalized outreach that fits your route optimization workflows.
Join 150+ businesses with streamlined sales pipelines
The "Fragmented Prospecting" Problem
Manual lead hunting amid volatile spot market rates and fluctuating carrier capacity eats into tight dispatch schedules and lane optimization
Inconsistent outreach to shippers via load boards and TMS data leads to missed backhaul and deadhead opportunities in key freight lanes
Struggling to personalize pitches for diverse last-mile demands like e-commerce surges, grocery fulfillment, and same-day delivery windows
Data silos between CRM systems and route optimization software cause duplicate efforts in LTL quoting and full-truckload rate negotiations
Seasonal peaks in holiday freight volumes overwhelm sales reps, delaying spot contracts and dedicated lane agreements during high-demand harvest or Q4 periods
Compliance hurdles in FMCSA-regulated outreach, including broker authority verification, slow down B2B negotiations with retail clients on hazmat or refrigerated loads
Our Custom-Built AI Outreach Engine
With over a decade in logistics AI, we've powered sales teams at firms handling 500K+ parcels daily
Why Choose Us
We engineer a tailored AI system that automates your entire sales outreach pipeline. Drawing from your TMS data, it researches prospects, crafts hyper-personalized emails referencing their shipping volumes and routes, and tracks responses—all without disrupting your core operations. Short on time? This setup slashes manual tasks. It's not off-the-shelf software; it's a bespoke tool molded to your last-mile realities, ensuring every outreach aligns with fluctuating fuel costs and delivery windows.
What Makes Us Different:
Unlock Efficiency in Your Sales Cycle
Slash Prospecting Time by 70%
Slash Prospecting Time by 70%: Your team wastes hours sifting through DAT load boards and Truckstop.com. Our AI automates carrier matching and lane scanning, freeing dispatchers to focus on real-time route tweaks—saving 15 hours weekly per rep and cutting overtime costs by $5,000-$10,000 annually for a 10-person team.
Achieve 3x Faster Deal Closures
Achieve 3x Faster Deal Closures: Personalized outreach based on real shipment data from your TMS boosts response rates to 35%, turning cold leads into booked loads quicker—such as securing e-commerce backhauls in under 48 hours. Expect ROI within 90 days, with revenue lifts mirroring industry benchmarks of 25% in contracted LTL freight.
Optimize Costs Amid Fuel Volatility
Optimize Costs Amid Fuel Volatility: By automating follow-ups tied to real-time EIA fuel indices and spot rates, you reduce empty miles by 15% and negotiation drag on reefer loads. Clients see 20% lower customer acquisition costs, directly padding margins by $50,000+ yearly in a tight logistics economy with rising diesel prices.
What Clients Say
"Before AIQ, our sales guys spent half their shifts cold-calling shippers with generic pitches on DAT load boards. Now, the AI pulls data from our TMS like specific OTR routes and crafts emails that mention their exact Midwest lanes—closed three new e-comm contracts for last-mile deliveries in two months, saving us 12 hours a week each and boosting quarterly revenue by 22%."
Mike Rivera
Sales Director, SwiftHaul Trucking Inc.
"Integrated this right into our peak season workflow for Q4 holiday surges. No more manual tracking of backhauls via email chains; the system flagged 15% more opportunities on cross-country lanes last quarter, including reefer returns. It's like having an extra rep who never sleeps, and our close rate jumped from 18% to 32% on flatbed contracts."
Elena Vasquez
Operations Manager, UrbanFreight Logistics Partners
"We were drowning in leads during holiday rushes but couldn't follow up fast enough on TMS alerts for temp-controlled loads. AIQ's tool automated the personalization, tying into our carrier rates database from Carrier411. Landed a steady retail partner for dedicated weekly runs in under a week—ROI hit in the first month with $75,000 in new annual freight revenue."
Tom Hargrove
VP of Business Development, LastMile Pros Transport
Simple 3-Step Process
Discovery & Mapping
We audit your current outreach— from load board checks to email templates—and map it to your TMS for a seamless fit. This ensures the AI understands your unique last-mile challenges like urban congestion patterns.
Custom AI Build & Integration
Our engineers code the system from scratch, training it on your historical data for precise personalization. We link it directly to your CRM, automating everything from prospect enrichment to follow-up scheduling.
Testing, Launch & Optimization
Rigorous simulations mimic real freight scenarios, followed by a phased rollout. We monitor metrics like open rates and tweak for peak efficiency, delivering ongoing support to adapt to rate fluctuations.
Why We're Different
What's Included
Common Questions
How does this integrate with my existing TMS like Descartes or Trimble?
We specialize in deep, bidirectional integrations with popular TMS platforms. Our custom AI pulls live data on routes, capacities, and rates directly from your system, eliminating manual inputs. For instance, if a prospect responds, it auto-generates quotes based on current fuel surcharges and delivery windows. Setup takes 2-4 weeks, with full testing to ensure zero disruptions to your daily dispatches. Unlike generic tools, our builds handle logistics-specific quirks like variable zoning, keeping everything compliant and efficient.
What kind of time savings can last-mile companies expect?
Based on our deployments, teams save 15-20 hours weekly on manual prospecting and follow-ups. Imagine your sales reps no longer digging through load boards or crafting one-size-fits-all emails—instead, AI handles research on shipper volumes and personalizes outreach in minutes. One client cut their lead acquisition time from 10 hours to 2 per day, boosting productivity by 40%. These gains compound with a 3x ROI in the first quarter, directly reducing empty miles and padding your bottom line amid rising diesel costs.
Is the system customizable for our specific delivery niches, like grocery or medical?
Absolutely—every solution is built to your exact workflow. For grocery last-mile, we train the AI on perishable handling data and time-sensitive routes; for medical, it incorporates compliance like HIPAA in outreach. We start with a deep dive into your operations, then code features like niche-specific lead filters (e.g., targeting pharmacies with cold-chain needs). No templates here; it's enterprise-grade AI tailored to cut through your unique challenges, ensuring higher response rates and faster contracts without generic fluff.
How secure is the data in this outreach automation?
Security is paramount in logistics, where shipment data is gold. We use enterprise-grade encryption (AES-256) for all data in transit and at rest, with SOC 2 compliance baked in. Your TMS integrations are firewalled to prevent breaches, and we conduct regular audits. For last-mile ops, this means prospect data stays siloed—no leaks during high-volume seasons. We've powered secure systems for clients handling sensitive pharma deliveries, with zero incidents. You own the code, so no third-party risks from rented tools.
What's the ROI timeline for implementing this?
Most clients see positive ROI within 60-90 days. By automating outreach, you reduce manual labor costs (often $5K+ monthly) while increasing booked loads by 25-30%, per industry benchmarks. A typical last-mile firm with 50 drivers might add $100K in quarterly revenue from faster shipper wins. We track this via custom dashboards showing metrics like cost-per-acquisition and conversion lifts. It's not hype—our track record includes a 4x return for a regional carrier in their first year, scaling with your growth.
Can this scale as our fleet expands from 20 to 100 trucks?
Yes, our production-ready architecture is designed for scalability. Built on robust frameworks, it handles 10x volume spikes without hiccups—think holiday rushes or new contracts. We provision cloud resources dynamically, integrating with your growing TMS data. Clients starting at 20 trucks have scaled seamlessly to 100+, with the AI adapting to new routes and carrier rates. No rework needed; it's a future-proof asset you own, avoiding the limits of no-code platforms that crumble under logistics demands.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.