Stop Losing Deals to Manual Prospecting Automate Your Outreach Pipeline
Reclaim 20+ hours per week spent chasing tenants and owners, slashing costs by 40% while boosting lease conversions in a competitive rental market.
Join 150+ businesses with automated pipelines generating 30% more qualified leads
The "Outreach Overload" Problem
Endless manual emails to vacant multifamily unit owners drain your leasing team's energy, often exceeding 10 hours per week per agent
Inconsistent follow-ups on prospective tenant leads, such as walk-ins or online inquiries, result in lost occupancy opportunities and average 20% vacancy slippage
Juggling multiple tools for owner communications, from Yardi Voyager to Excel trackers, fragments your workflow and increases compliance risks in lease documentation
Generic pitches fail to address specific property challenges like high vacancy rates in Class B office spaces or seasonal retail turnover
Time lost researching tenant credit histories and eviction records delays lease renewals and upsell opportunities for premium amenities
Scalable outreach stalls as your portfolio grows to 1,000+ units, capping NOI potential due to overburdened leasing coordinators
Custom-Built Outreach Engine Tailored to Your Portfolio
With over a decade architecting AI for real estate firms, we've streamlined sales pipelines for 50+ property managers handling 10,000+ units.
Why Choose Us
We don't slap together off-the-shelf bots. At AIQ Labs, we engineer a bespoke sales outreach automation system from the ground up, integrating directly with your CRM, property database, and market analytics tools. This unified platform researches prospects—like scanning public records for distressed owners or tenant move-in patterns—then crafts hyper-personalized emails and scripts. Your team focuses on closing deals, not data entry. Proven to deliver 3x faster response times in multifamily and commercial management.
What Makes Us Different:
Quantifiable Gains for Your Bottom Line
Reclaim 25 Hours Weekly on High-Value Tasks
Reclaim 25 Hours Weekly on High-Value Tasks: Manual prospecting for retail tenants and commercial owners eats up afternoons. Our system automates it all, from sourcing via MLS listings to multi-touch follow-up sequences. Property managers report filling multifamily vacancies 15 days faster, directly boosting your occupancy rates to 95% and revenue streams without adding headcount, especially during peak leasing seasons.
Achieve 35% ROI in First Quarter
Achieve 35% ROI in First Quarter: By prioritizing hot leads—like multifamily owners with expiring Section 8 leases—your outreach hits conversion benchmarks of industry-leading 28%. Cut ad spend on generic CRE listings; instead, nurture relationships that turn one-time tenants into long-term assets, reducing turnover costs by $2,500 per unit in residential portfolios.
Boost Productivity with Zero Integration Hassles
Boost Productivity with Zero Integration Hassles: No more switching between email, spreadsheets, and property management software like AppFolio or RealPage. Our custom AI unifies everything into one dashboard, slashing errors in lease abstract communications. Teams handle 50% more properties efficiently, like a well-oiled virtual property tour scheduler that syncs with showing apps and never misses a beat.
What Clients Say
"Before AIQ, our leasing team spent Mondays buried in emails to owners of our 200 vacant multifamily units. Now, the automation handles personalized pitches based on their historical occupancy data from Yardi, and we've filled 12 units in the last two months that would've sat empty through Q3. It's like having an extra rep without the salary, saving us $15K in lost rent."
Sarah Jenkins
Leasing Director, Metro Properties Inc., managing 1,500 residential units in the Midwest
"We manage 500 units across three cities, including office and retail spaces, and follow-ups were a nightmare with scattered notes in our CRM. This system integrated with our Yardi Voyager setup overnight, cutting our outreach time in half. Closed three commercial lease renewals last quarter alone—real revenue we almost lost to manual slip-ups, adding $450K to our annual NOI."
Mike Rivera
Operations Manager, Urban Holdings LLC, overseeing mixed-use portfolios in the Southeast
"Generic tools couldn't touch our specific needs for tenant enrichment from public records like county assessor data. AIQ built something custom that researches credit scores and drafts tailored renewal offers in one go. Our response rate jumped from 12% to 31% in the first month, helping us retain 85% of our 300-unit multifamily tenants and upsell amenities packages."
Lisa Chen
Senior Property Manager, Apex Rentals Group, specializing in urban multifamily assets
Simple 3-Step Process
Discovery and Mapping
We audit your current outreach processes, from tenant sourcing to owner negotiations, identifying bottlenecks like manual vacancy tracking. Then, we map a custom blueprint aligned with your property portfolio's unique rhythms.
AI System Build and Integration
Our engineers code a tailored AI engine that pulls data from your systems—think real-time vacancy alerts or market comps—and automates personalized sequences. We test rigorously to ensure it fits your workflow like a glove on a site visit.
Deployment and Optimization
Launch with full training for your team. Monitor performance metrics like lead-to-lease ratios, then refine based on real results. Scale as you acquire more properties, ensuring sustained efficiency gains year over year.
Why We're Different
What's Included
Common Questions
How does this automation handle sensitive tenant data in property management?
We prioritize compliance from day one, building your system with encryption and role-based access controls aligned to GDPR and fair housing standards. The AI processes data like lease histories only within secure boundaries, never storing it externally without your approval. For instance, when enriching leads, it anonymizes personal info and focuses on aggregate trends like vacancy patterns. Our real estate clients see zero compliance issues, with audits passing effortlessly—saving you legal headaches while accelerating outreach.
Can it integrate with our existing Yardi or AppFolio setup?
Absolutely. We specialize in deep, two-way API integrations that sync property data in real-time, such as pulling unit availability or owner contacts directly into outreach campaigns. No more manual exports; the system auto-populates emails with specifics like 'Your downtown loft at 123 Main has a waiting list—let's discuss renewal options.' We've done this for 20+ property firms, reducing data entry by 90% and ensuring your automation feels like a native extension of your core tools.
What's the typical timeline for building and launching this custom system?
From initial discovery to full deployment, expect 6-8 weeks for most property management setups. Week 1-2: We map your workflows and gather requirements, like your preferred outreach cadences for commercial vs. residential. Weeks 3-5: Build and test the AI core, integrating with your software. Final weeks: Training and go-live with iterative tweaks. Smaller portfolios launch faster; we've rolled out for 200-unit managers in under a month, delivering immediate time savings without disrupting daily ops.
How do you ensure the outreach feels personal, not robotic, for property owners?
Our AI goes beyond templates by analyzing context—like recent market shifts or the owner's past interactions—to craft messages that resonate. For example, it might reference 'Given the 15% rent growth in your neighborhood,' pulling from verified data sources. We train the model on your successful past campaigns, ensuring tone matches your brand. Clients report response rates rivaling manual efforts, with owners noting the relevance as a key factor in engaging discussions about property expansions.
What kind of ROI can a mid-sized property company expect?
Based on our benchmarks, expect a 30-50% ROI within the first quarter, driven by faster lease fills and reduced manual labor. For a firm managing 300 units, that's often $50K+ in added revenue from higher occupancy, minus our one-time build cost. We track metrics like hours saved (typically 20-30/week) and conversion lifts (25% average). One client recouped investment in two months by automating owner renewals, turning potential vacancies into steady cash flow—tangible results you own forever.
Do you offer support after launch for scaling as our portfolio grows?
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.