For Auto Body Shops Juggling Repair Leads and Customer Follow-Ups

Stop Wasting Hours Chasing Fleet Repair Contracts Manually Automate Outreach to Win More High-Value Auto Body Jobs

Reclaim 20+ hours per week from repetitive cold calls and emails, while boosting your close rate by 35% on fleet and insurance referrals—proven for shops like yours.

Join 150+ automotive businesses with streamlined outreach and doubled lead conversions

Cut manual prospecting time by 75%, freeing estimators for on-site assessments

Generate 3x more qualified leads from local fleets without extra headcount

Track outreach ROI in real-time, hitting 4:1 returns on automated campaigns

The "Lead Drought" Problem

Scrambling for insurance referrals amid 20% rising claim volumes from increased highway accidents

Manual follow-ups on fleet maintenance quotes for heavy-duty trucks eating into repair bay productivity

Missed opportunities from outdated contact lists for corporate vehicle repairs like EV battery diagnostics

Overloaded admins juggling cold calls to dealerships while paint booths sit idle awaiting frame straightening jobs

Inconsistent outreach to repeat customers for PDR (paintless dent repair) upsells after minor fender benders

Struggling to personalize pitches for high-dollar collision work like aluminum panel repairs without VIN-based data insights

Our Custom-Built Sales Outreach Automation for Auto Body Shops

With over a decade engineering AI for automotive workflows, we've helped 50+ shops transition from chaotic manual outreach to precision-targeted campaigns.

Why Choose Us

Like tuning a high-performance engine for peak efficiency, we craft your sales outreach system from the ground up. No off-the-shelf bandaids. We integrate directly with your shop management software, pulling in repair histories and customer data to automate hyper-personalized emails and calls. Your team focuses on what they do best—delivering flawless bodywork—while AI handles the grunt work of prospecting local fleets and insurers. Built on enterprise-grade frameworks, it's scalable as your shop grows from 5 bays to 50.

What Makes Us Different:

Seamless integration with tools like Shop-Ware or Mitchell, creating a unified pipeline

AI-driven personalization using past repair data to tailor pitches for collision specialists

Real-time analytics dashboard tracking outreach from quote to invoice close

Unlock Quantifiable Efficiency Gains Tailored to Your Shop

Reclaim 25 Hours Weekly on Manual Prospecting

Reclaim 25 Hours Weekly on Manual Prospecting: Your estimators spend less time dialing fleet managers and more diagnosing frame damage on late-model sedans. Our system automates initial outreach via SMS and email, scheduling 40% more on-site inspections per week, directly boosting billable hours in the spray booth for clear coat applications.

Achieve 4x ROI Through Targeted Fleet Wins

Achieve 4x ROI Through Targeted Fleet Wins: Precision automation turns generic emails into customized proposals referencing specific vehicle models like Ford F-150s and past claims data from I-CAR reports. Shops see a 300% uplift in contract values, with one client landing a $150K annual fleet deal for wheel alignments and suspension work in under two months.

Boost Productivity with Zero Workflow Disruption

Boost Productivity with Zero Workflow Disruption: No more siloed CRMs clashing with shop schedules for ADAS calibrations. Our custom integration with tools like Mitchell ensures outreach aligns with bay availability for airbag deployments, reducing no-shows by 60% and accelerating from lead to lift—pure efficiency for your bottom line in high-volume collision seasons.

What Clients Say

"Before AIQ, my team was buried in follow-up calls for insurance gigs on totaled SUVs, losing half a day every week to chase hail damage claims. Now, the automation handles personalized emails pulling from our CCC ONE repair logs, and we've closed three major fleet contracts for bumper replacements since January—revenue up 28% without hiring extra staff."

Mike Reynolds

Owner, Precision Auto Body Shop in Denver, CO

"We were missing out on repeat dent work because outreach was hit-or-miss for post-parking lot dings. Their system integrated with our Alldata software overnight, and the AI-generated scripts nailed the personalization for alloy wheel repairs. Landed a 15-vehicle corporate account for quarterly touch-ups last quarter; it's like having an extra salesperson who never sleeps."

Sarah Lopez

General Manager, Elite Collision Center in Atlanta, GA

"Manual prospecting was killing our margins—hours wasted chasing cold leads for rust repair referrals. AIQ built us a custom outreach engine that scores insurers based on claim history from Audatex estimates. We've saved 18 hours a week and doubled our referral conversions for frame pulls in just six weeks."

Tom Hargrove

Operations Director, Apex Auto Repairs in Chicago, IL

Simple 3-Step Process

Step 1

Discovery and Workflow Mapping

We audit your current sales process, from initial fleet inquiries to post-repair follow-ups, identifying bottlenecks like delayed quote responses. This ensures our automation fits your shop's rhythm perfectly.

Step 2

Custom AI Design and Integration

Our engineers build your tailored system, linking it to existing tools for seamless data flow. We train the AI on your repair data to craft outreach that speaks directly to collision coordinators and fleet admins.

Step 3

Deployment, Testing, and Optimization

Roll out with full support, monitoring campaigns in real-time. We refine based on early wins, like tweaking for higher open rates on insurance pitches, delivering immediate ROI from day one.

Why We're Different

We build from scratch using advanced code, not patchwork no-code tools, ensuring your outreach system scales with shop expansions without breaking under high-volume claims.

True ownership means no recurring fees for rented platforms—your custom AI becomes a proprietary asset, reducing long-term costs by 70% compared to subscription stacks.

Deep automotive expertise: Our team understands I-CAR certifications and OEM guidelines, so integrations handle nuanced data like VIN-specific repair histories without errors.

Production-ready reliability over fragile prototypes—we stress-test for peak seasons, preventing downtime during rush collision periods.

Holistic workflow unification: Unlike assemblers gluing apps, we create a single dashboard for outreach, tracking from lead gen to invoice, eliminating data silos.

Proven ROI focus: Every build includes benchmarks tied to auto body metrics, like leads per bay, ensuring measurable wins over vague promises.

Client-centric customization: We tailor to your exact pain points, like automating follow-ups for hail damage seasons, not one-size-fits-all templates.

In-house engineering muscle: Backed by our own SaaS platforms handling thousands of interactions, we deliver enterprise-grade stability for SMB budgets.

No vendor lock-in: You own the code and data, empowering your team to evolve the system as repair tech advances, like EV bodywork.

Results-driven iteration: Post-launch, we optimize based on real shop data, achieving 25% efficiency gains iteratively, not set-it-and-forget-it.

What's Included

AI-powered lead scoring prioritizing high-potential fleet managers based on vehicle fleet size and repair frequency

Automated email sequences personalized with shop-specific details, like referencing recent collision trends in your area

Seamless CRM integration pulling repair estimates to inform outreach timing around customer vehicle downtimes

Real-time performance dashboard showing open rates, response times, and conversion to booked bays

Voice AI for initial call scripting, handling objections on turnaround times for body panel replacements

Data enrichment from public sources, updating contacts for local trucking firms and insurers

Compliance-ready templates ensuring GDPR and TCPA adherence for automotive outreach

A/B testing engine optimizing subject lines for auto repair queries, like 'Quick Fix for Your Fleet's Dents'

Follow-up automation triggered by shop events, such as post-warranty reminders for frame alignments

ROI calculator built-in, projecting savings from reduced manual hours against new contract values

Mobile-accessible interface for on-the-go estimators to review outreach progress between jobs

Scalable architecture supporting multi-location shops, syncing outreach across branches

Common Questions

How does this automation handle the unique seasonality of auto body work, like post-storm surges?

Our custom system is designed with automotive cycles in mind. We integrate weather data and historical claim patterns to ramp up outreach during peak seasons, such as hail damage peaks in spring. For instance, it can automatically target insurers in storm-prone areas with tailored messages about rapid response capabilities. This predictive approach has helped shops increase leads by 45% during high-demand periods, without overwhelming your team. Setup includes a one-time calibration to your local climate data, ensuring relevance and efficiency year-round.

Will this integrate with my existing shop management software like CCC One or Audatex?

Absolutely. We specialize in deep, two-way integrations with industry-standard tools like CCC One, Audatex, and Shop-Ware. Our engineers map your data flows—such as pulling estimate details for personalized fleet pitches—creating a seamless bridge without manual exports. This eliminates errors in quoting timelines and boosts accuracy in follow-ups. Clients typically see full integration within 2-4 weeks, with ongoing support to handle updates from software providers. It's built to evolve as your tools do, keeping your outreach aligned with real-time shop operations.

What kind of ROI can an auto body shop expect from this service?

Based on our work with similar shops, expect a 4:1 ROI within the first six months. For a mid-sized operation, this translates to $50K+ in additional revenue from automated outreach, against a one-time build cost. Key drivers include 25 hours saved weekly on manual tasks—valued at $30/hour for admin time—and a 35% lift in close rates on high-value jobs like fleet contracts. We include a custom ROI tracker in your dashboard, monitoring metrics like cost per lead and conversion to invoices, so you see tangible gains from day one.

Is the system secure for handling sensitive customer and repair data?

Security is paramount in automotive, where data like VINs and insurance details is protected. We build with enterprise-grade encryption, SOC 2 compliance, and role-based access to ensure only authorized team members view outreach data. Integrations use secure APIs, preventing breaches during data syncs from your CRM. Regular audits and updates keep it robust against evolving threats. Shops we've partnered with report zero incidents, maintaining trust with clients and insurers while automating sensitive follow-ups like warranty claims.

How customizable is the outreach content for different types of auto body clients?

Fully customizable to your voice and client segments. We train the AI on your past successful pitches—whether for luxury vehicle dent repairs or heavy-duty truck collisions—generating content that feels authentically from your shop. For fleets, it might highlight quick turnaround; for insurers, emphasize I-CAR certified work. You control templates and triggers, with A/B testing to refine. This level of tailoring has driven 50% higher engagement rates for our clients, turning generic blasts into conversations that win jobs.

What support do you provide after the system is built and deployed?

Our partnership doesn't end at launch. We offer 90 days of hands-on optimization, monitoring campaigns and tweaking for better results, like adjusting for low response on weekend fleet outreach. Ongoing support includes quarterly reviews and priority updates for new features, such as EV repair integrations. Access to our engineer portal means your team can request changes directly, with 48-hour response times. This ensures the system stays efficient as your shop scales, with many clients extending for advanced enhancements like voice AI add-ons.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

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Service Category

Sales Outreach Automation