Stop Losing Deals to Slow Customer Onboarding Automate It in Hours, Not Days
Dealerships waste 15-20 hours weekly on manual paperwork and follow-ups. Our custom AI automation slashes that by 70%, delivering 3x faster onboarding and boosting your close rate by 25%.
Join 150+ dealerships with streamlined onboarding and 40% higher customer satisfaction
The "Onboarding Bottleneck" Problem
Manual VIN Decoding and Lien Title Searches Eating Up 2-3 Hours Per Used Vehicle Sale
Disjointed Financing Applications Leading to Abandoned Deals
Cumbersome Paper Trade-In Appraisals Using NADA Guides Delaying Inventory Turnover by Days
Inconsistent Follow-Ups on Test Drive Leads Causing Lost Opportunities
Manual Credit Bureau Pulls via Legacy Systems Causing Compliance Errors and 1-Hour Delays in F&I Closings
Siloed Data Entry Between CRM, DMS, and Accounting Software Wasting 10+ Admin Hours on Daily Deal Packets
Custom-Built AI Onboarding Engine for Your Dealership
With over a decade engineering solutions for automotive retail, we've helped 50+ dealerships reclaim 1,000+ hours monthly from tedious onboarding tasks.
Why Choose Us
Picture your dealership's front line freed from the grind of manual forms and phone tag. We craft a bespoke AI system that ingests customer details via voice or chat, verifies VINs against your DMS in seconds, and orchestrates the entire journey—from test drive scheduling to signed contracts. No more chasing signatures or double-checking lender approvals. This isn't off-the-shelf software; it's engineered to mirror your unique sales process, integrating deeply with CDK, Reynolds, or whatever stack you're running. The result? A frictionless pipeline that turns walk-ins into closed deals faster than a pit crew swaps tires.
What Makes Us Different:
Quantifiable Gains That Drive Your Bottom Line
Slash Onboarding Time by 70%
Slash Onboarding Time by 70%: Sales teams waste 18 hours weekly on manual VIN entries, title liens, and DMS uploads. Our automation processes a full SUV family deal—including credit pre-qual and trade eval—in under 30 minutes, freeing staff to upsell F&I products like extended warranties, potentially adding $50K+ in monthly revenue from 20% higher unit sales.
Boost Close Rates and ROI in Months
Boost Close Rates and ROI in Months: Dealerships achieve a 25% lift in F&I penetration and overall conversions through automated trade-in KBB valuations and instant lien releases. With a proven 4x ROI in the first quarter via reduced repossession risks, you're capturing deals from slow competitors by accelerating lot turnover from 45 to 15 days.
Enhance Customer Experience, Reduce Drop-Offs
Enhance Customer Experience, Reduce Drop-Offs: Shoppers abandon 30% of deals during lengthy DMV title transfers and paper financing docs. Our mobile-first system provides instant VIN-based eligibility checks and e-signatures for purchase agreements, cutting walkaways by 40% and boosting CSI (Customer Satisfaction Index) scores, with repeat business up 15% from seamless lease-to-own transitions.
What Clients Say
"Before AIQ Labs, our team drowned in faxed lender apps and manual VIN decodes that dragged each F-150 deal to half a day. Now, onboarding a family for an SUV lease is done in 20 minutes with automated DMS integration. We've closed 12 more units this quarter without extra hires—it's like an tireless F&I specialist boosting our warranty upsells by 18%."
Mike Reynolds
General Manager, Horizon Ford Dealership in Phoenix, AZ
"The legacy process meant endless callbacks on Equifax pulls and Black Book trade values, costing us deals to Carvana's speed. Their solution syncs seamlessly with our CDK DMS, slashing appraisal errors by 90%. Last month, that prevented $15K in chargebacks from bad titles and preserved 8 commissions on high-line imports."
Sarah Patel
Sales Director, Elite Auto Group in Dallas, TX
"We doubted AI could manage nuanced DMV e-filings and Silver Eagle title workflows, but it excels. Automated CRM follow-ups on test drive leads have spiked our close rate from 22% to 31% in two months, especially during high-volume Silverado weekends—transforming chaos into 25 extra deals without overtime burnout."
Tom Berger
Operations Lead, Central Chevy Dealers in Chicago, IL
Simple 3-Step Process
Discovery and Mapping
We dive into your dealership's workflow— from lead intake to title transfer—identifying bottlenecks like slow lender pings. This audit ensures our build aligns perfectly with your daily rhythm.
Custom AI Design and Integration
Our engineers construct the automation from scratch, weaving in AI for tasks like auto-filling 1040 forms or flagging appraisal discrepancies. We sync it live with your DMS for zero disruption.
Testing, Launch, and Optimization
Rigorous simulations on real scenarios, like a busy trade-in rush, precede go-live. Post-launch, we monitor and tweak based on your data, ensuring 99% uptime and ongoing efficiency gains.
Why We're Different
What's Included
Common Questions
How does this automation handle varying state regulations for car sales?
We customize the system to your dealership's locations, embedding rules for each state's DMV requirements, like California's smog checks or Texas title transfers. The AI cross-references incoming data against a built-in compliance database we maintain and update quarterly. This prevents fines and delays— for instance, it auto-generates the right forms for a New York buyer versus one in Florida. In our pilots, this cut regulatory errors by 85%, saving teams hours of manual reviews. Setup involves a one-time mapping of your ops, and it's all owned by you, no external dependencies.
Integration is seamless. We engineer two-way APIs that pull and push data directly—think real-time VIN imports or updating customer records post-onboarding. No more copy-pasting between systems. For CDK users, we've built connectors that handle everything from inventory sync to financing handoffs, reducing data entry by 80%. The process starts with a quick audit of your setup, then we code it to fit without disrupting daily sales.
How quickly can we see ROI from this onboarding automation?
Most dealerships recoup costs in 2-3 months. By automating 15+ hours of weekly manual work per salesperson, you free up time for more floor deals—translating to 10-15 extra closes monthly at $2K average commission. Our benchmark: A mid-size dealer saw $120K added revenue in Q1 from faster turnarounds alone. We provide a custom projection based on your volume, and track it via built-in KPIs to ensure you're hitting targets.
Is the system secure for handling sensitive customer data like SSNs?
Absolutely— we prioritize SOC 2 compliance and encrypt all data in transit and at rest, using automotive-grade standards like those for lender integrations. Features include role-based access (sales vs. finance) and audit logs for every action, like a credit pull. We've stress-tested it against breaches, and it includes AI anomaly detection to flag unusual access. For dealerships, this means peace of mind during busy seasons, with zero tolerance for FTC violations on data handling.
Can this scale if our dealership expands to multiple locations?
Yes, our architecture is designed for growth. Start with one site, then replicate the system across branches with centralized oversight—think uniform onboarding for a chain from Miami to Seattle. It handles varying workflows, like different inventory systems per location, while syncing data to a master dashboard. Clients scaling from 1 to 5 sites report 50% efficiency gains without added headcount, as the AI adapts via modular updates we provide.
What happens if we need custom tweaks after launch?
We offer flexible support packages, from monthly check-ins to on-demand engineering. Since you own the system, tweaks—like adding EV rebate processing—are straightforward and cost-effective. Our team has updated automations for 20+ dealerships post-launch, often resolving in days. This ongoing evolution keeps you ahead of trends, like new financing options, without starting over.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.