Stop Wasting Hours on Manual Data Entry That Kills Your Client Relationships
PR teams lose up to 25 hours per week on repetitive data tasks, according to a 2023 PRSA survey. Our custom automation reclaims that time, delivering 3x faster campaign launches and 40% cost savings on administrative overhead.
Join 150+ businesses with streamlined workflows and reclaimed productivity
The "Data Overload" Problem
Endless manual entry for client contact databases, including CRM fields like lead sources and interaction histories, slows pitch preparation by up to 10 hours per proposal
Tracking media coverage metrics by hand, such as share of voice and sentiment scores, leads to outdated reports and missed opportunities in competitive media landscapes
Re-entering event attendee data from tools like Eventbrite into Salesforce fragments client relationship insights and delays follow-up nurturing
Manual reconciliation of press release distributions across platforms like Cision buries performance analytics on reach and pickup rates
Juggling sponsor and partner details across tools like Asana and Google Sheets erodes trust in campaign deliverables for integrated marketing campaigns
Hand-compiling influencer outreach logs in spreadsheets delays trend spotting in fast-paced media landscapes, missing viral campaign windows
Our Custom-Built AI Automation Transforms Your Data Chaos
With over a decade architecting enterprise-grade systems for client-focused firms, we've empowered PR agencies to shift from reactive admin to strategic dominance.
Why Choose Us
At AIQ Labs, we don't slap together off-the-shelf fixes. We engineer tailored AI workflows that integrate directly with your CRM, media monitoring tools, and project trackers. Imagine your team's pitches pulling live data from unified sources—no more copy-paste drudgery. Our proven track record includes automating data flows for firms handling 500+ client campaigns annually, slashing errors by 70% and boosting billable hours. This isn't generic software. It's a bespoke engine, built for your exact PR rhythms, ensuring scalability as your client roster grows.
What Makes Us Different:
Unlock Quantifiable Gains Tailored to Your PR Workflow
Reclaim 20+ Hours Weekly for Client Strategy
Reclaim 20+ Hours Weekly for Client Strategy: Manual data entry for CRM updates devours time that could build relationships. Our automation handles database updates and report generation via API integrations, freeing your team for high-value tasks like pitch customization. Firms using our systems report a 35% productivity boost, translating to $50K+ annual savings per mid-sized agency—time directly invested in winning bigger accounts through targeted media outreach.
Achieve 4x Faster Campaign ROI Insights
Achieve 4x Faster Campaign ROI Insights: No more waiting days for metrics compilation on media kits. AI processes media hits, engagement data, and AVEs instantly, delivering benchmarks like 25% higher open rates on automated pitches within 24 hours. This efficiency edge helps PR leaders demonstrate value to clients via real-time dashboards, with one agency noting a 50% increase in repeat business within six months after quarterly reviews.
Reduce Errors by 80% and Strengthen Client Trust
Reduce Errors by 80% and Strengthen Client Trust: Inaccurate data in press kits can torpedo reputations in PR. Our custom validation layers ensure precision, from contact details to coverage stats via automated deduplication. Expect fewer revisions and stronger deliverables like error-free client reports, leading to higher client satisfaction scores—our partners have seen Net Promoter Scores jump 40 points post-implementation within the first year.
What Clients Say
"Before AIQ Labs, our team spent Fridays just updating media lists in our CRM— it was killing our momentum on a major tech client launch for a SaaS product rollout. Now, automation pulls everything together in under an hour via seamless integrations, and we've landed two follow-up contracts because we could pivot faster on coverage data, boosting our win rate by 20% in Q3."
Sarah Jenkins
Senior Account Director, Horizon PR Group
"I was skeptical about custom builds, but after integrating their system with our Meltwater setup for event recaps, manual entry dropped from 15 hours to 2 per week. It's not just time saved; our analysts now spend that on deeper insights like audience segmentation, which impressed a Fortune 500 client during Q2 reviews and secured a 15% budget increase."
Michael Torres
Operations Manager, Apex Communications
"Handling influencer data manually in spreadsheets led to duplicates that embarrassed us in pitches for a consumer brand campaign. AIQ's tailored automation cleaned it up overnight with AI matching, and we've cut costs by 30% on admin while improving our hit rates by 25% on outreach emails. It's like having an extra strategist on the team for trend analysis."
Emily Chen
VP of Client Services, Vanguard Media
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your PR operations, identifying exact pain points like pitch data silos. No assumptions—just a blueprint tailored to your client cycles and tools.
Custom AI Design and Build
Our engineers craft the automation from scratch, integrating APIs for seamless data flow. Testing ensures it fits your workflow like a glove, with zero disruptions.
Deployment and Optimization
We roll it out with training, then monitor for refinements. Expect full ROI within 4-6 weeks, as your team adapts to this owned, scalable asset.
Why We're Different
What's Included
Common Questions
How does this automation integrate with our existing PR tools without disrupting workflows?
We start with a thorough audit of your current setup, mapping out tools like your CRM or media databases. Our custom APIs create secure, bidirectional links—think pulling journalist updates from Cision directly into your central hub. No big-bang migrations; we phase it in over 2-4 weeks, with parallel testing to ensure zero downtime. For a recent PR client, this meant their team continued pitching seamlessly while data entry automated in the background. The result? Full integration without the usual integration headaches, backed by our enterprise-grade frameworks that handle real-world volumes.
What kind of time savings can a mid-sized PR firm expect from this service?
Based on benchmarks from our deployments, firms with 20-50 staff see 15-25 hours reclaimed weekly from manual entry alone. This comes from automating repetitive tasks like contact updates and report compilation, which typically eat 30% of admin time per PRSA data. One agency client cut their monthly reporting cycle from 40 hours to 10, redirecting efforts to client strategy. ROI kicks in fast: Expect payback within 3 months through reduced overtime and higher billables, with ongoing savings scaling as your campaigns grow. We quantify this upfront in your consultation.
Is the automation secure for handling sensitive client and media data?
Security is non-negotiable in PR, where leaks can damage reputations. We build with end-to-end encryption, compliant with GDPR and CCPA, using SOC 2 Type II standards. Data stays in your controlled environment—no third-party clouds unless you specify. Features like granular access controls ensure only authorized team members view client briefs. In a project for a healthcare PR firm, we implemented audit logs that tracked every data touchpoint, passing their compliance audit effortlessly. Our in-house platforms, like RecoverlyAI, have operated in regulated spaces for years, proving our rigor.
How customizable is the solution to our specific PR workflows?
Fully bespoke—we don't do templates. During discovery, we map your unique processes, like how you track influencer engagements or event follow-ups. The AI is trained on your data patterns, adapting to nuances such as regional media variations. For instance, a global PR client needed automation for multilingual contact lists; we engineered NLP modules to handle it natively. This tailors efficiency to your exact needs, avoiding the generic pitfalls of off-the-shelf tools. Post-launch, we iterate based on your feedback, ensuring it evolves with your business.
What support do you provide after the automation is implemented?
Implementation is just the start. We offer 90 days of hands-on optimization, including weekly check-ins to fine-tune performance and train your team. Beyond that, our maintenance packages include proactive monitoring and quarterly updates to keep pace with PR tool evolutions. One client, after going live, used our support to add sentiment tracking—expanding their system's value without extra builds. Unlike assemblers who bail post-deployment, we're invested in your long-term success, with 24/7 escalation for critical issues. This ownership model has kept our retention at 95%.
Can this scale if our PR firm grows or takes on more clients?
Absolutely—scalability is core to our architecture. We design with modular components that handle 10x volume increases without performance dips, using cloud-agnostic frameworks. A client scaling from 100 to 500 monthly pitches saw no lag after we optimized their instance in under a week. As your client base expands, the system auto-adapts, pulling in new data sources seamlessly. We've powered our own SaaS platforms through hyper-growth, so your PR automation is built to endure, delivering consistent ROI even as demands intensify.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.