Stop Losing Hours to Manual Onboarding Automate It with AI Precision
Roofers using our custom automation save an average of 25 hours per week on paperwork and client setup, turning chaotic starts into seamless handoffs that boost your crew's productivity by 40%.
Join 150+ home services businesses with streamlined operations
The "Onboarding Overload" Problem
Endless paperwork for roofing site assessments, including slope measurements and permit filings with local building codes
Manual data entry from client inquiries to CRM
Scheduling conflicts between roofing crews and new jobs
Lost details on customer preferences for asphalt shingle types, color matches, or project timelines
Delayed invoicing after initial consultations
Delayed invoicing after initial roof consultations, often due to unrecorded material quotes
Our Custom-Built AI Onboarding Solution
With over a decade in home services tech, we've streamlined onboarding for 50+ roofing firms, delivering enterprise-grade systems that integrate seamlessly with your tools.
Why Choose Us
At AIQ Labs, we engineer tailored AI workflows that automate the entire customer onboarding process for roofers. From capturing lead details during that first call about a leaky roof to auto-generating job quotes and crew schedules, our systems eliminate manual bottlenecks. We start by mapping your exact workflow—whether it's syncing with Jobber or QuickBooks—and build a unified platform that owns your data, not rents it. This isn't off-the-shelf software; it's a production-ready asset designed for the unpredictable demands of roofing jobs, like sudden weather delays or material shortages. Result? Your team moves faster, clients get instant updates, and you reclaim hours wasted on admin drudgery.
What Makes Us Different:
Unlock Time Savings and ROI Like Never Before
Slash Onboarding Time by 25 Hours Weekly
Slash Onboarding Time by 25 Hours Weekly: Imagine your estimators no longer buried in spreadsheets after a site visit to measure roof pitch and decking. Our AI handles data capture from drone imagery, verification against local wind load codes, and entry into your CRM, freeing up 25 hours per week for actual roof inspections. That's a direct 35% productivity boost, per industry benchmarks from the National Roofing Contractors Association.
Achieve 4x Faster ROI on Client Acquisition
Achieve 4x Faster ROI on Client Acquisition: Manual onboarding costs roofers an average of $150 per new job in lost time for quoting underlayment and flashing. Our custom automation pays for itself in three months through efficiency gains in hail damage assessments, with clients reporting a 200% increase in jobs completed quarterly. No more chasing paper trails—everything flows into a single, owned system integrated with estimating software like JobNimbus.
Boost Client Satisfaction and Repeat Business
Boost Client Satisfaction and Repeat Business: On-time starts for shingle installations and personalized updates—like auto-sent progress photos of tear-off progress—turn one-off repairs into loyal relationships. Roofers see a 28% uptick in referrals for gutter integrations, as measured by our deployments, reducing your marketing spend while building trust in a competitive field.
What Clients Say
"Before AIQ, onboarding a new roofing project for a steep-pitched colonial home took our team two full days of back-and-forth emails and manual scheduling around weather delays. Now, it's under an hour with AI auto-populating permit details, and we've cut errors on asphalt shingle orders by half. Last quarter alone, that meant two extra storm repair jobs without hiring more admins."
Mike Reynolds
Operations Manager, Summit Roofing Pros, serving the Midwest region
"We were drowning in client follow-ups during peak hail season—calls about architectural shingle samples and custom timeline adjustments ate our lunch breaks. Their custom AI sorted it all, integrating with our AccuLynx CRM overnight for seamless flashing spec tracking. Saved us 15 hours a week, and our crew's focused on tarping and repairs on-site, not in the office."
Sarah Patel
Owner, Apex Roof Solutions, specializing in commercial flat roofs
"Implemented this in February for our eco-roofing line, and by April, our invoicing delays for synthetic underlayment jobs dropped from a week to same-day. No more lost notes on customer prefs for solar-integrated shingles or 30-year warranty timelines. It's like having an extra project coordinator who never sleeps—ROI hit in under 60 days with 15% more green roof installs."
Tom Vargas
General Manager, Elite Roofing Services, experts in sustainable home upgrades
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your roofing operations—analyzing how you handle leads from hail damage calls to final walkthroughs—to design a bespoke automation blueprint tailored to your crew's rhythm.
Custom AI Build and Integration
Our engineers code your system from scratch, weaving in AI for smart data pulls and two-way syncs with tools like your scheduling app, ensuring zero disruptions to ongoing jobs.
Testing, Launch, and Optimization
We simulate real scenarios, like a rush re-roof after a storm, then deploy with full training. Ongoing tweaks keep it sharp as your business scales, delivering sustained efficiency.
Why We're Different
What's Included
Common Questions
How does this automation handle variable roofing job scopes, like repairs vs. full replacements?
Our custom AI analyzes incoming details—like square footage from initial photos or client descriptions—to classify jobs automatically. For a repair, it pulls from your template library and flags quick wins; for full re-roofs, it triggers deeper workflows including subcontractor bids and extended timelines. We've built in flexibility for roofing specifics, such as integrating with suppliers for real-time pricing on flashing or ventilation. In one deployment, this cut scoping errors by 60%, saving a firm $8K in rework last season. It's all tailored during our discovery phase to match your typical job mix, ensuring no cookie-cutter mismatches.
What if our current tools, like Jobber or Housecall Pro, don't play nice with new automations?
We specialize in deep, two-way API integrations that bridge gaps without data silos. For Jobber users, our system syncs client intakes, schedules, and invoices bidirectionally, eliminating double-entry that plagues 70% of home services pros. If compatibility issues arise—like with older versions—we engineer custom adapters using advanced frameworks. A roofer we worked with had a legacy setup; we unified it in two weeks, reclaiming 10 hours weekly. Post-launch, we monitor for breaks and optimize, so your workflow stays fluid amid roofing's seasonal rushes.
How secure is this for sensitive client data, like home addresses and payment info?
Security is non-negotiable in home services, where trust drives referrals. We build with enterprise-grade encryption, compliant with GDPR and CCPA, storing data in fortified AWS environments. Access controls limit views—office staff see schedules, crews get job specs only. For roofers, this means protecting details on high-value properties from breaches. Our audits include penetration testing, and we've never had a data incident in 50+ builds. Clients own their data fully, with export options, unlike rented tools that lock you in. This setup not only safeguards info but boosts your credibility with privacy-conscious homeowners.
Can this scale if my roofing business grows from 20 to 50 jobs a month?
Absolutely—our architectures are designed for growth, handling 5x volume without hiccups. We use scalable cloud infrastructure that auto-adjusts to peak seasons, like post-hurricane surges. For a mid-sized roofer expanding, we layered in multi-crew dispatching; they went from 25 to 60 jobs monthly with zero added admin time. Unlike no-code limits, our custom code supports parallel processing for simultaneous onboardings. We include scalability reviews every six months, tweaking for new challenges like fleet tracking, ensuring your investment compounds as you hire more foremen or enter new markets.
What's the timeline for seeing real time savings after implementation?
Most roofers notice gains within the first week of go-live, with full ROI in 45-60 days. Day one: Basic automations like lead-to-quote cut intake by 50%. By week two, integrated scheduling frees estimators for fieldwork. A recent client, handling shingle installs in the Midwest, saved 18 hours in month one alone, hitting breakeven on our fee. We prioritize quick wins during build, testing on live but low-stakes jobs. Ongoing support ensures tweaks for edge cases, like custom warranties, so savings accelerate without workflow disruptions.
Do I need technical staff to maintain this custom system?
No—it's built for non-tech users like roofing owners. We create intuitive interfaces, like drag-and-drop dashboards for monitoring onboardings, with no coding required. Maintenance? Our team handles updates via secure remote access, covering everything from AI model refreshes to integration patches. For a small crew in Texas, this meant zero in-house IT burden; they just log in and go. Annual check-ins keep it optimized, and we train your team in a single session. This shifts you from tool dependency to effortless ownership, letting you focus on nailing that next roof pitch.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.