Stop Losing Weeks Onboarding New Customers Automate It All with AI
Window installers waste an average of 15 hours per week on manual onboarding—chasing paperwork, scheduling measurements, and verifying site details. Our custom AI system cuts that to under 2 hours, delivering a 10x ROI in the first quarter through streamlined workflows tailored to your installation crews.
Join 250+ businesses with automated onboarding that saves 20+ hours weekly
The "Manual Onboarding" Problem
Endless Paper Chases for Window Measurements, Site Surveys, and Local Building Permits
Scheduling Conflicts from Overlapping Window Install Slots and Last-Minute Permit Delays
Error-Prone Manual Entry of Customer Window Specs and Site Details Slowing Crew Dispatch
Missed Follow-Ups on Custom Window Fabrications and Delivery Timelines
Overloaded Office Staff Juggling Window Install Calendars and Subcontractor Coordination
Delayed Invoice Payments Due to Incomplete Digital Onboarding for Window Replacement Jobs
Our Custom AI Onboarding Engine Built for Window Pros
With over a decade engineering solutions for trades like yours, we've automated onboarding for 50+ home services firms, slashing administrative drag by 80%.
Why Choose Us
We craft a bespoke AI system that ingests customer inquiries, automates site verification, and syncs with your CRM and scheduling tools. No more sifting through emails for window specs or manually plotting install routes. It's enterprise-grade automation, designed from your blueprints—integrating seamlessly with tools like Jobber or Housecall Pro. Picture your team freed from clipboard chaos, focusing on what matters: flawless installs that build lasting client trust.
What Makes Us Different:
Unlock Time and Revenue Gains Your Crew Deserves
Slash Onboarding Time by 80%
Slash Onboarding Time by 80%: Manual processes for window measurement uploads and permit filings eat 15 hours weekly per admin in installation firms. Our AI extracts data from site photos, verifies against local codes, and auto-schedules installs in minutes, saving 12 hours per week. That's 600+ hours annually for more revenue-generating installs, boosting ROI by 25% via 15% higher job throughput without extra hires.
Drive 3x Faster Project Kickoffs
Drive 3x Faster Project Kickoffs: Incomplete site surveys for window placements delay 70% of jobs, pushing revenue out 2-3 weeks amid peak seasons. Our system automates permit approvals, weather-checked dispatching for vinyl frames, and crew assignments, slashing quote-to-install from weeks to under 48 hours. This speed yields 35% higher repeat business from satisfied homeowners recommending quick renovations.
Cut Errors and Boost Client Satisfaction
Cut Errors and Boost Client Satisfaction: Mismatched window dimensions cost the industry $500M yearly in costly rework and client disputes. Our AI cross-checks measurements against inventory databases and flags custom shade incompatibilities pre-dispatch. Result: 90% fewer on-site call-backs, elevated Net Promoter Scores, and 20% more five-star reviews driving organic leads for future home upgrades.
What Clients Say
"Before AIQ Labs, our office drowned in onboarding paperwork for every vinyl window replacement—taking 3-4 days just to verify measurements and permits before dispatching crews. Now, the system auto-extracts dimensions from customer-uploaded site photos and integrates them directly into our install calendar, avoiding overlaps. We saved 10 hours a week last quarter, pushing our monthly install volume up 15% without hiring more admins."
Mike Reynolds
Operations Manager, ClearView Window Installations Inc.
"Scheduling overlapping window installs with last-minute building permit snags was a total nightmare, especially during rainy seasons for exterior jobs. Their custom AI now prioritizes slots, cross-references local permit databases, and even factors in weather forecasts for safe vinyl installations. In the first two months, we cut no-shows by 50%, accelerated client payments by 10 days on average—it's like adding a dedicated field coordinator without the payroll hit."
Sarah Patel
Owner, Precision Pane Home Services LLC
"We manage 50+ custom window orders monthly for residential remodels, and manual data entry on sizes, tints, and energy ratings was error-prone and time-sucking. AIQ's automation verifies all specs against our supplier inventory upfront, catching frame mismatches before the crew loads up the truck. Our order-to-install turnover dropped from 10 days to just 3, with zero rework incidents—hands down the smartest tech upgrade for scaling our installation team."
Tom Hargrove
General Manager, Elite Glass & Window Solutions
Simple 3-Step Process
Discovery and Mapping
We dive into your current onboarding flow— from lead intake to crew dispatch—identifying bottlenecks like manual permit checks. This tailored audit ensures the AI fits your exact window installation workflow.
Custom AI Build and Integration
Our engineers construct your system using advanced frameworks, linking it to your CRM, inventory, and calendars. We train the AI on your historical data for precise scheduling and error-proof data handling.
Testing, Launch, and Optimization
We run live simulations on sample jobs, then deploy with full training for your team. Ongoing tweaks based on real installs keep efficiency climbing, with ROI tracked from day one.
Why We're Different
What's Included
Common Questions
How does this automation handle custom window orders with unique sizing?
Our AI is trained on your specific order history to recognize variations like bay window configurations or energy-efficient upgrades. It auto-extracts precise measurements from customer-submitted sketches or photos, then validates against your catalog. For a mid-sized installer handling 30 custom jobs monthly, this cuts verification time from 2 hours per order to 10 minutes. We integrate it directly with your quoting tool, ensuring no discrepancies reach the crew. Over time, the system learns from your feedback, improving accuracy to 98%—all built custom to your workflow, not a one-size-fits-all template.
Will this work with our existing scheduling software like Jobber?
Absolutely. We specialize in deep, two-way API integrations that make our AI feel native to tools like Jobber, Housecall Pro, or ServiceTitan. For window companies, this means onboarding data flows instantly into your calendar, updating job statuses and crew assignments without manual entry. In one recent project, a client reduced sync errors by 90%, saving 8 hours weekly. We map your exact processes during discovery, test every connection rigorously, and provide ongoing monitoring to handle updates from the software vendors. It's not just plugged in—it's woven into your operations for seamless efficiency.
What kind of time savings can we expect in the first month?
Window installation firms typically see 10-15 hours saved per week right out of the gate, focusing on high-friction tasks like data entry and follow-ups. For a team onboarding 20 jobs weekly, our AI automates 80% of the manual steps, from permit pulls to client confirmations. One partner reported dropping their average onboarding cycle from 7 days to 2, freeing admins for revenue-driving work. We benchmark against your baseline during setup, track progress with built-in metrics, and refine for even greater gains—delivering a clear ROI path from launch.
Is the system secure for handling customer home details?
Security is non-negotiable in home services, where you're dealing with addresses, photos, and personal specs. We build with enterprise-grade encryption, role-based access, and compliance to standards like GDPR and CCPA, tailored for trades. Data is stored in your owned system, not scattered across subscriptions. For window pros, this means protected site surveys and client info that only authorized crew see. We've audited similar setups for vulnerability, ensuring zero breaches in deployments. Plus, we include audit logs for every interaction, giving you peace of mind while maintaining the trust that drives your client relationships.
How much customization is involved, and what's the timeline?
Every solution is 100% custom-built to your workflow—no templates here. We start with a deep dive into your onboarding pain points, like handling seasonal surges in replacement windows, then architect the AI accordingly. Timelines vary: a core system takes 4-6 weeks for design and build, plus 2 weeks for testing and training. For a 15-person window crew, we can phase it to automate scheduling first for quick wins. Post-launch, we optimize based on your data, ensuring it evolves with business growth. It's an investment in ownership, not a quick fix.
Can this scale if we add more install teams?
Yes, our production-ready architecture is designed for growth, handling everything from 10 to 200+ jobs weekly without hiccups. Unlike no-code tools that buckle under load, we use scalable frameworks that adapt to expanding crews and territories. For a growing window company, this means the AI auto-balances loads across teams, incorporates new inventory lines, and even predicts peak-season bottlenecks. Clients scaling from 5 to 15 trucks saw no performance dips, with efficiency holding at 85% time savings. We build in modularity, so expansions—like adding door installs—are seamless upgrades.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.