Stop Losing Billable Hours to Manual Scheduling and Paperwork Drudgery Reclaim 25+ Hours Weekly with Custom AI Automation
HVAC teams waste 15-20 hours per week on repetitive admin tasks like dispatching techs and chasing invoice approvals. Our enterprise-grade systems deliver 3x faster job fulfillment and 40% cost reductions, turning your operations into a seamless, profit-driving machine.
Join 150+ businesses with streamlined HVAC workflows and doubled technician productivity
The "Dispatch Nightmare" Problem
Manual dispatching for HVAC technicians results in 2-3 hours of daily drive time wasted on empty streets due to outdated route planning
Paper trails for service calls bury your team in admin overload
Inventory mismatches for common parts like refrigerant coils lead to 20-30 minute last-minute runs to suppliers during peak summer AC repair season
Follow-up calls for maintenance slip through the cracks, losing repeat business
Inaccurate job quotes for furnace installations from fragmented CRM and field data cause client disputes and erode 10-15% of profit margins on average
Sudden 40-50% demand spikes for emergency plumbing or electrical services overwhelm manual scheduling without AI-driven predictive analytics
Enterprise Automation Built Exclusively for HVAC Contractors
With over a decade architecting systems for field service pros, we've streamlined operations for 50+ HVAC firms, delivering proven ROI in under 90 days.
Why Choose Us
We craft custom AI workflows that integrate your CRM, inventory systems, and field apps into one owned platform. No more juggling QuickBooks, ServiceTitan, and spreadsheets. Our engineers build from your exact pain points—like optimizing routes for rush AC repairs or automating warranty claims—ensuring every automation boosts billable hours. Short on time? We handle the heavy lifting. Result: A unified system that scales with your growing service fleet.
What Makes Us Different:
Unlock Quantifiable Time and Cost Savings Tailored to Your HVAC Workflow
Slash Dispatch Time by 35%
Slash Dispatch Time by 35%: AI optimizes routes in real-time for HVAC and plumbing teams, factoring in live traffic, technician certifications for gas line repairs, and priority urgent calls like burst pipe emergencies. Teams save 8-12 hours weekly on planning, enabling 20% more residential jobs per day and higher billable hours—industry benchmarks from ServiceTitan users show 25% productivity boosts for automated home services fleets.
Achieve 40% Faster Invoicing Cycles
Achieve 40% Faster Invoicing Cycles: Automate from job completion on-site scans to payment posting in QuickBooks, eliminating manual data entry that burdens 70% of plumbing and electrical contractors. Expect ROI in 3 months via 90% error reduction and quicker cash flow, with clients paying 20% faster on average for routine maintenance like water heater services.
Boost Inventory Accuracy to 95%
Boost Inventory Accuracy to 95%: AI predicts part needs for electrical panels or AC filters based on historical service tickets and seasonal trends, like peak winter heating surges. Cut emergency supplier runs by half for items like capacitors, freeing warehouse staff for kit assembly and trimming holding costs by 15-20% annually across multi-location operations.
What Clients Say
"Before AIQ, our dispatchers wasted mornings plotting routes on paper maps for our 15-truck fleet—now it's fully automated, cutting overtime by 15 hours a week and resolving a major scheduling meltdown during last winter's polar vortex when furnace breakdowns tripled."
Mike Rivera
Operations Manager, CoolTech HVAC Services
"Seamlessly integrated our inventory system with real-time field reports from our iPad apps; no more technicians arriving without the right evaporator coils for AC installs. Saved us $12K last quarter on rush orders from local suppliers, and the custom dashboard scaled perfectly for our three warehouses across the metro area."
Sarah Jenkins
Owner, Precision Air Systems Inc.
"The AI forecasting tool accurately predicted our spring AC demand spike— we ordered just enough condenser units without overstocking, avoiding $8K in excess inventory. Team morale has skyrocketed since they're not scrambling for parts mid-job on 90-degree days. Hit ROI in under two months, just as the demo projected."
Tom Hargrove
General Manager, Elite Climate Control LLC
Simple 3-Step Process
Discovery and Mapping
We audit your current HVAC workflows, from call intake to invoice closeout, identifying bottlenecks like redundant data entry in service logs.
Custom Design and Build
Our engineers prototype tailored automations, such as AI route optimization integrated with your GPS trackers, ensuring zero disruption to ongoing jobs.
Deployment and Optimization
Roll out the unified system with team training, then monitor for 30 days, tweaking for peak efficiency—like fine-tuning alerts for high-priority boiler repairs.
Why We're Different
What's Included
Common Questions
How does your automation handle emergency HVAC calls outside business hours?
Our systems include 24/7 AI voice agents that triage calls, qualify urgency—like distinguishing a minor thermostat issue from a full system failure—and auto-dispatch the nearest certified tech. Integrated with your on-call roster, it pulls from your existing scheduling data to ensure no overlap. For a mid-sized firm, this cut missed calls by 40%, with agents escalating complex diagnostics to live support. We customize the logic to your response protocols, ensuring compliance with local regs, and provide analytics on peak emergency patterns to refine staffing.
What kind of ROI can an HVAC contractor expect from your custom automation?
Typically, clients see a 3-6 month payback through 25-35% time savings on admin tasks, equating to $50K+ annual gains for a 20-tech team. We focus on high-impact areas like reducing no-shows via automated reminders, which boosts revenue by 15%. One contractor reclaimed 18 hours weekly from paperwork, reallocating to fieldwork. Our approach includes ROI modeling upfront, tracking metrics like billable hours per tech against industry benchmarks (e.g., 70% utilization target). Long-term, it scales with your growth, preventing the 20% efficiency drop common when expanding without integrated systems.
Can you integrate with our existing HVAC software like ServiceTitan?
Absolutely—we specialize in deep, bidirectional integrations that pull data from ServiceTitan's APIs for seamless workflows, like auto-populating job details into inventory checks. Unlike superficial connectors, our custom builds handle edge cases, such as syncing warranty info during repairs. For one client, this eliminated double-entry errors that were costing $8K yearly in disputes. We start with a full API audit to ensure compatibility, then build secure, scalable links that maintain data integrity even during high-volume seasons. No more siloed tools; everything flows into your unified dashboard.
How customizable is the automation for different HVAC specialties, like commercial vs. residential?
Fully tailored—we map your niche, whether it's residential AC installs or commercial boiler maintenance, to craft automations like specialized quoting engines for large-scale projects. For a residential-focused firm, we might prioritize quick-turn follow-ups; for commercial, robust compliance tracking for energy audits. This avoids one-size-fits-all pitfalls, with 90% of custom features directly addressing your workflow. Implementation involves iterative prototyping, so you see and refine builds early. Result: Systems that feel like an extension of your team, delivering 30% faster job cycles tailored to your client base.
What support do you provide after the automation is deployed?
Post-launch, we offer 90 days of hands-on optimization, monitoring usage to tweak things like alert thresholds for part shortages. Our team conducts bi-weekly check-ins for the first quarter, using performance data to boost efficiency—e.g., refining AI predictions based on your actual call volumes. Beyond that, annual audits and priority support ensure scalability as you add techs or services. Unlike subscription models, you own it all, with our engineers available for expansions. Clients report sustained 25% productivity gains a year in, thanks to this proactive approach grounded in HVAC realities.
Is your automation secure for handling sensitive HVAC customer data?
Security is paramount—we build with enterprise-grade encryption, compliant with standards like GDPR and SOC 2, especially for data like home addresses and payment details in service records. Features include role-based access so field techs see only job essentials, while admins get full audits. For HVAC firms, we add layers for refrigerant logs to meet EPA rules. Regular vulnerability scans and backups protect against breaches, which affect 30% of small contractors yearly. Our track record: Zero data incidents across 150+ deployments, giving you peace of mind to focus on service excellence.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.