Stop Losing Hours Chasing Follow-Ups on Job Sites Reclaim 15+ Hours Weekly with AI-Driven Automation
In the fast-paced world of general contracting, manual follow-ups on bids, client approvals, and subcontractor coordination drain your team's focus from actual builds. Our custom AIQ Labs solution automates these repetitive tasks, delivering 25% faster project timelines and up to $50K annual savings in administrative overhead.
Join 150+ home services businesses with streamlined workflows and boosted profitability
The "Follow-Up Overload" Problem
Endless chasing of client approvals for change orders, such as electrical upgrades or foundation modifications, delays entire project phases by 2-3 days on average
Subcontractors ghosting on bids for plumbing or HVAC installations because manual reminders get buried in email chaos amid daily site reports
Missed follow-ups on material deliveries, like delayed lumber shipments for framing, leading to costly site downtime and idle framing crews costing $500/hour
Juggling post-job client check-ins manually for warranty claims on installations like roofing or cabinetry erodes trust in your relationship-focused remodeling business
Overlooked permit renewals for electrical or plumbing work or inspection scheduling for new additions risking fines up to $5,000 and project halts in residential zones
Team burnout from constant phone tags with suppliers for tools or fixtures, pulling focus from on-site expertise in drywall finishing or tile setting
Our Custom-Built Follow-Up Automation: Tailored for Your Contracting Workflow
With over a decade in home services AI integrations, AIQ Labs has empowered 150+ contractors to eliminate follow-up drudgery
Why Choose Us
We engineer enterprise-grade AI systems that integrate directly with your tools like Procore, Buildertrend, or QuickBooks. No off-the-shelf templates—everything is custom-coded to mirror your exact processes, from bid pursuits to post-installation support. This unified platform acts like an invisible project manager, ensuring nothing slips through the cracks while your team stays on the tools.
What Makes Us Different:
Unlock Time Savings and ROI That Hits Your Bottom Line
Slash Weekly Admin Hours by 15+
Slash Weekly Admin Hours by 15+: Imagine your foreman spending less time on phone calls for subcontractor bids and more on-site directing the framing crew. Our automation handles routine follow-ups on HVAC proposals, freeing up 15-20 hours per week per team member—translating to faster kitchen remodel completions in 30 days instead of 45 and happier clients who see your expertise shine through.
Boost Close Rates and Revenue by 25%
Boost Close Rates and Revenue by 25%: In home contracting, timely follow-ups win bids for bathroom renovations. Our AI ensures every lead for window replacements gets nurtured precisely when it matters, increasing conversion from proposals by 25%. Clients report closing $200K+ in additional roofing projects annually without expanding their sales team.
Cut Costs with 30% Fewer Delays
Cut Costs with 30% Fewer Delays: Manual oversights lead to expensive idle time—like carpentry crews waiting on delayed cabinetry deliveries. Automation predicts and prevents these for siding installations, reducing downtime by 30% and saving up to $10K per project in lost productivity on a $50K remodel. It's like having a vigilant site supervisor working 24/7.
What Clients Say
"Before AIQ Labs, we'd lose half a day every week just tracking down subcontractor quotes for our kitchen remodel jobs, especially for custom cabinetry installs. Now, the system pings them automatically via integrated text alerts, and we've cut our bid cycle from 10 days to 4. It's saved us about 12 hours a week, letting us take on two extra full remodels last quarter, adding $80K in revenue."
Mike Rivera
Owner, Rivera Kitchen & Bath Remodeling
"As a general contractor handling commercial-to-residential conversions, client follow-ups after site walks for foundation assessments were killing our momentum. Their custom AI integrated with our Jobber software and started sending personalized reminders for electrical rough-ins. We saw a 35% drop in missed appointments, and our repeat business jumped 20% because clients feel we're always on top of code compliance."
Sarah Chen
Senior Project Manager, Chen Residential Builds LLC
"We were bogged down chasing permit extensions manually for solar panel installations, which once held up a whole roofing job for a week during peak season. AIQ's automation flags these early via calendar syncs and even drafts the follow-up emails to the building department. It's reduced our compliance headaches tremendously—probably saved us $15K in potential fines over the past year on 15 projects."
Tom Hargrove
Founder & Lead Installer, Hargrove Roofing and Renewables
Simple 3-Step Process
Discovery and Mapping
We dive into your specific workflows—analyzing how you handle bids, subs, and client touchpoints—to design a blueprint that fits your operation like a custom-fitted tool belt.
Custom Build and Integration
Our engineers code the AI from scratch, weaving in deep integrations with your existing software. We test rigorously to ensure it handles the unpredictability of job site realities without a hitch.
Deployment and Optimization
Rollout happens seamlessly with training for your team. We monitor performance for the first 30 days, tweaking the AI to maximize your time savings and ROI based on real usage data.
Why We're Different
What's Included
Common Questions
How does this automation integrate with my existing project management software like Procore?
We start by conducting a thorough audit of your current setup, mapping out every touchpoint in your workflow. Then, our engineers build custom API integrations that pull and push data in real-time—think automatic syncing of follow-up statuses from Procore tasks to our AI system. This eliminates manual entry, which contractors tell us saves them 10-15 hours weekly. We've done this for dozens of home services firms, ensuring compatibility without disrupting your daily operations. If you're using Buildertrend or CoConstruct, the process is similar: we code two-way connections that feel native, backed by our proven track record of zero-downtime deployments.
What kind of time savings can a general contractor expect from this service?
Based on our work with similar clients, you can anticipate reclaiming 15-25 hours per week across your team. For instance, automating subcontractor bid chases alone cuts what used to be daily phone calls into automated pings with 80% response rates. We quantify this during setup with benchmarks like industry averages—general contractors lose 20% of productivity to admin tasks, per Construction Industry Institute data. Our custom AI targets those exact pain points, delivering ROI within 3-6 months through faster project turns and reduced overtime. One client, a mid-sized firm, reported $40K in annual savings from fewer delays.
Is this solution customizable for my specific contracting niche, like residential remodeling?
Absolutely—everything we build is tailored to your exact needs, not a one-size-fits-all template. For residential remodelers, we might focus on client approval loops for design changes or follow-ups on fixture selections, integrating with tools like HomeZada. We map your unique processes during discovery, then code features like geo-fenced reminders for site visits. This expertise-driven approach stems from our years partnering with home services pros; we avoid generic setups that ignore nuances like seasonal demand spikes. Result? A system that boosts your efficiency by 30%, as seen in our portfolio of custom deployments.
How secure is the data in your follow-up automation system?
Security is non-negotiable in our builds—we use enterprise-grade encryption (AES-256) for all data in transit and at rest, compliant with standards like GDPR and construction-specific regs. Access is role-based, so only authorized crew members see sensitive client details. We've stress-tested these systems against job site realities, including mobile access from varying networks. Unlike subscription tools prone to breaches, our owned architecture gives you full control. Clients in regulated home services niches praise this; one noted it prevented potential fines during an audit by automating secure permit tracking without exposing data.
What happens after implementation if we need adjustments?
We provide ongoing optimization as part of our partnership model—no abandoning you post-launch. For the first 90 days, we monitor metrics like response times and adjust algorithms based on your data, ensuring peak performance. Beyond that, our support team handles tweaks for evolving workflows, like adding new subcontractor portals. This is why our clients stick with us: it's a living system that grows with your business. A recent example? A contractor expanded to commercial jobs, and we reconfigured follow-ups in two weeks, maintaining their 25% time savings without downtime.
Can this automation handle voice or mobile interactions for field teams?
Yes, we design for the realities of job sites—our system includes voice agents for hands-free updates, like dictating follow-up notes via phone while on a ladder. Mobile apps push notifications with one-tap responses, integrating with your crew's devices. This cuts desk-bound admin; field teams report 40% faster logging of client feedback. Drawing from our AI voice expertise in platforms like RecoverlyAI, we ensure natural, context-aware interactions that fit home services paces. It's all custom-coded to your tools, delivering seamless efficiency without forcing your team to learn new interfaces.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.