Stop Losing Deals to Forgotten Follow-Ups Automate Your Pipeline for Consistent Closes
Real estate investors waste 15-20 hours weekly chasing leads manually. Our custom follow-up automation saves that time, delivering 3x faster response rates and 25% higher conversion on off-market opportunities.
Join 150+ businesses with automated pipelines that close deals faster
The "Forgotten Lead" Problem
Leads from open house tours and virtual walkthroughs slipping through cracks due to lack of automated post-tour nurturing
Manual scheduling of follow-up calls for distressed property owners facing foreclosure risks
Overlooking investor network referrals due to disorganized tracking of joint venture opportunities
Delayed responses to wholesaler deal alerts on discounted single-family fix-and-flips in competitive urban markets
Inconsistent nurturing of off-market opportunity contacts from pocket listings and direct mail campaigns
Missed financing updates on HUD statements or lender pre-approvals that stall multifamily acquisition timelines
Custom-Built Follow-Up Automation: Tailored to Your Deal Flow
With over 50 real estate integrations under our belt, we've helped investors like you eliminate pipeline leaks and scale operations efficiently.
Why Choose Us
Imagine your follow-ups running like a well-oiled property management team—precise, relentless, and always on time. At AIQ Labs, we build enterprise-grade automation systems from the ground up, customized to your exact workflow. No more piecing together generic tools. We integrate directly with your CRM, email, and deal tracking apps to create a unified system that owns your follow-up process. This isn't a template; it's a production-ready asset designed for real estate investors, ensuring every lead—from cold outreach to hot closings—gets the attention it deserves without manual intervention.
What Makes Us Different:
Unlock Time and Revenue Gains That Scale With Your Portfolio
Save 15-20 Hours Weekly on Manual Chasing
Save 15-20 Hours Weekly on Manual Chasing: Real estate investing thrives on speed, yet manual follow-ups on wholesaler leads or off-market prospects eat into your deal-sourcing time. Our automation handles personalized emails with ARV comps, SMS reminders for inspection deadlines, and calendar invites for closing coordination automatically. Investors report reclaiming a full day each week, redirecting focus to high-ROI activities like site visits and negotiations. Result: Faster portfolio growth without burnout, with one client closing 15% more fix-and-flip deals in under 90 days.
Achieve 25% Higher Close Rates on Opportunities
Achieve 25% Higher Close Rates on Opportunities: Forgotten leads from property tours are lost revenue in volatile markets. By automating timely, context-aware follow-ups—such as recapping cap rates for multifamily units or updating on 1031 exchange eligibility—our systems nurture prospects through the funnel. Benchmarks from investor clients show 25% uplift in conversions for off-market deals within 30-60 days, turning sporadic outreach into a consistent revenue engine for rehab and rental portfolios.
Cut Costs by 40% on Admin Overhead
Cut Costs by 40% on Admin Overhead: Juggling subscriptions for separate CRM, MLS access, and lead tracking tools drains budgets. Our unified system replaces fragmented apps with a single, owned solution integrating property data feeds, reducing monthly fees by 40%. For a mid-sized investor team managing 50+ multifamily leads quarterly, that's $5,000+ saved annually, all while boosting efficiency in tracking flip opportunities and wholesaler pipelines.
What Clients Say
"Before AIQ Labs, I'd spend Fridays just following up on leads from our wholesaler network—easily 10 hours chasing ARV updates on potential fix-and-flips. Now, the system auto-sends personalized notes with comps from the MLS, and we've closed three extra flips this quarter alone, adding $450K to our portfolio. It's like having an extra agent without the payroll."
Marcus Hale
Founder & CEO, Hale Property Investments LLC
"Our team was drowning in manual emails after property tours for distressed multifamily units. The custom automation they built integrates with our CRM and fires off follow-ups based on buyer interest levels, including cap rate recaps. In the first month, response rates jumped from 20% to 65%, helping us secure a $2M multifamily deal that was slipping away due to financing delays."
Elena Vasquez
Director of Operations, Urban Edge Investors Group
"I invest in distressed single-family homes in competitive Phoenix markets, and timing is everything for off-market grabs. This setup automatically pings leads with market updates from Zillow data and schedules calls around inspection windows—saved us from missing two pocket listing buys last year, each netting 25% ROI. The time back alone paid for the build in just three weeks."
Derek Wong
Managing Principal, Wong Real Estate Ventures Partners
Simple 3-Step Process
Discovery and Mapping
We audit your current pipeline, from lead intake to closing, identifying bottlenecks like delayed wholesaler responses. This step ensures the automation mirrors your unique deal flow.
Custom Build and Integration
Our engineers construct the system using advanced frameworks, linking your CRM, email tools, and calendars. We test triggers for real scenarios, like post-tour nurturing, before launch.
Deployment and Optimization
Go live with full training and monitoring. We refine based on early data, ensuring 99% uptime and adapting to market shifts, like rising interest rates impacting follow-up cadences.
Why We're Different
What's Included
Common Questions
How does this automation handle personalized follow-ups for different property types?
We customize the system to recognize property nuances—like distinguishing flips from rentals—using your input data. The AI generates tailored messages, such as ARV breakdowns for fix-and-flip leads or cap rate projections for multifamily prospects. Integrated with your CRM, it pulls specifics like location and condition to ensure relevance. Investors see 30% higher engagement because it's not generic; it's built around your deal criteria. Setup involves mapping your categories, and we test with sample leads to confirm accuracy before full rollout.
What integrations are supported for real estate CRMs and tools?
Our builds connect deeply with popular real estate platforms like DealMachine, Podio, Follow Up Boss, and even custom investor trackers. We use robust APIs for two-way data flow, syncing leads, notes, and statuses without manual entry. For example, a new off-market lead in DealMachine triggers an auto-follow-up in your email system. We've handled integrations for over 50 investors, ensuring compatibility with accounting tools like QuickBooks for financing alerts. If your setup is unique, we engineer custom connectors to fit seamlessly.
How secure is the system for sensitive real estate deal data?
Security is paramount in real estate, where deals involve confidential financials and property info. We use enterprise-grade encryption (AES-256) for data at rest and in transit, with SOC 2 compliance built in. Access controls limit who sees what, and all automations log actions for audits. Unlike off-the-shelf tools, our custom systems avoid third-party vulnerabilities by owning the infrastructure. We've protected portfolios worth millions without incidents, and we conduct regular penetration testing tailored to investor risks like data leaks in wholesaling networks.
What's the timeline for building and launching this automation?
For most real estate investors, we deliver a fully functional system in 4-6 weeks, depending on complexity. Week 1 is discovery: mapping your pipeline and gathering requirements. Weeks 2-3 involve building and integrating with your tools. Week 4 is testing with live-like scenarios, like simulating wholesaler leads. Launch includes training and a 2-week optimization period. This phased approach ensures quick wins—many see initial time savings in under a month—while scaling to your full portfolio without disrupting ongoing deals.
Can this scale if my investment team grows or deal volume increases?
Absolutely, our systems are designed for scalability from solo investors to teams managing 100+ deals yearly. Built on robust frameworks, they handle spikes in lead volume—like during market booms—without performance dips. We incorporate modular architecture, so adding team members or new property types is straightforward. Past clients scaled from 20 to 80 monthly follow-ups seamlessly, maintaining 99% uptime. Regular reviews ensure it evolves with your growth, preventing bottlenecks as you expand into new markets or asset classes.
How do you measure ROI for this follow-up automation?
We track tangible metrics like hours saved (target: 15-20/week), response rates (aim for 3x improvement), and conversion uplift (25% benchmark for closed deals). Pre-launch, we baseline your current pipeline efficiency. Post-deployment, a custom dashboard shows ROI in real time—e.g., deals closed per automated sequence versus manual. For one investor, this translated to $150K extra revenue in six months from nurtured leads. We tie everything to your goals, like faster flips or higher rental yields, proving value beyond setup costs.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.