Stop Losing Deals to Manual Chaos Automate Your Agency's Growth Engine
Reclaim 20+ hours per week from repetitive tasks like listing updates and lead follow-ups, achieving 3x faster deal closures with our custom AI systems—proven to boost ROI by 40% for mid-sized agencies.
Join 150+ agencies with streamlined operations and doubled productivity
The "Operational Overload" Problem
Endless manual data entry for property listings across multiple MLS platforms like Bright MLS and CRMLS, requiring duplicate inputs for fields such as square footage, zoning details, and HOA fees
Missed leads from delayed follow-ups on open house inquiries, where hot buyer prospects for high-demand listings slip away due to manual email triage and phone tag
Time-consuming compliance checks for lease agreements and disclosures, including state-specific lead paint forms and fair housing addendums under NAR guidelines
Fragmented client data scattered between CRM systems like Follow Up Boss, email inboxes, and showing apps such as ShowingTime, leading to incomplete buyer profiles
Overwhelmed agents juggling virtual tour scheduling via Matterport and buyer qualifications, including pre-approval verification and credit checks for mortgage readiness
Inefficient market analysis pulling from outdated comps via MLS reports and trend data from sources like Redfin analytics, delaying pricing strategies for listings
Our Enterprise-Grade Automation Platform Built for Real Estate Scale
With over a decade of experience engineering AI for property firms, we've delivered proven track record solutions that handle 10,000+ listings without breaking a sweat.
Why Choose Us
At AIQ Labs, we craft custom AI workflows tailored to real estate realities—like syncing MLS feeds with your CRM or automating escrow paperwork. No more subscription sprawl. We build a unified system you own, integrating everything from lead gen to closing. Picture your agency as a well-oiled property machine: efficient, scalable, and ready for market surges. Our enterprise-grade architecture ensures seamless growth, from 50 to 500 agents, with zero downtime.
What Makes Us Different:
Unlock Time Savings That Drive Real ROI
Slash Weekly Admin Hours by 25+
Slash Weekly Admin Hours by 25+: Agents waste 10+ hours updating IDX-compliant listings and chasing escrow paperwork. Our platform automates syndication to Zillow, Realtor.com, and Trulia, plus auto-generates counteroffers with built-in contingency clauses. Result? Teams close 30% more deals annually on average-priced homes ($400K+), with ROI hitting 4x within the first year—industry benchmark for efficiency-focused agencies per Inman reports.
Boost Productivity with Scalable Lead Management
Boost Productivity with Scalable Lead Management: Manual lead routing from open houses leads to lost opportunities in competitive markets like urban multifamily sales. We deploy AI scoring that qualifies buyers based on search history, budget via API integrations with lenders, and routes them instantly to the right agent. Agencies see 40% higher conversion rates on qualified leads, saving $50K+ yearly in opportunity costs while scaling to handle 2x the volume of showings without added headcount.
Achieve Compliance and Cost Reductions Overnight
Achieve Compliance and Cost Reductions Overnight: Navigating fair housing regs under HUD and state-specific disclosure forms like California's Transfer Disclosure Statement eats 5+ hours per transaction. Our system auto-checks documents against updated state laws and NAR ethics codes, flagging issues like missing seismic disclosures before signing. Cut compliance errors by 90%, reduce legal risks from fines up to $20K per violation, and free up 15 hours weekly per admin—translating to $100K+ in annual savings for growing firms handling 200+ closings yearly.
What Clients Say
"Before AIQ, our team spent Fridays just reconciling Bright MLS data with our Lone Wolf CRM—total nightmare during spring selling season. Now, it's all automated with seamless syndication, and we've cut that to under an hour. Closed three extra single-family deals last quarter alone because agents aren't bogged down with manual uploads."
Sarah Jenkins
Operations Manager, Urban Realty Group (serving 150+ residential listings in the DMV area)
"We were drowning in lead follow-ups after weekend open houses for our coastal condos. Their AI platform scores and nurtures them automatically based on viewing duration and budget inputs, integrating straight into our Dotloop transaction rooms. Saw a 35% uptick in signed buyer agency agreements within two months—no joke, it's like having an extra agent on staff during peak tourist season."
Mike Rivera
Managing Broker, Coastal Properties Inc. (specializing in 200+ waterfront units annually)
"Scaling from 20 to 60 agents meant chaos with scheduling in-person showings and 360-degree virtual tours on our luxury portfolio. AIQ built us a system that handles it all, syncing Google Calendars with ShowingTime and sending automated confirmations with NDA links. Saved us about 18 hours a week on coordination, and our Net Promoter Scores jumped 25%—solid investment for our high-end market."
Lisa Chen
Founder and CEO, Metro Homes Partners (managing $500M+ in urban luxury properties)
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows—from lead intake to closing—and identify bottlenecks like manual comps or fragmented client data. This phase uncovers quick wins, ensuring our build aligns with your agency's unique pain points.
Custom Design and Build
Our engineers architect your platform using advanced AI frameworks, integrating MLS APIs and CRM data for seamless automation. We test rigorously to guarantee it scales with your growth, handling surges in listings or inquiries without a hitch.
Deployment and Optimization
Roll out the system with full training for your team. We monitor performance post-launch, tweaking AI models for even better accuracy—like refining lead predictions based on local market trends. Your agency hits the ground running, fully owned and optimized.
Why We're Different
What's Included
Common Questions
How does your platform integrate with existing real estate tools like MLS and CRM?
We start by mapping your current stack—whether it's Bright MLS, kvCORE, or BoomTown—and build deep, bidirectional API connections. For instance, property data flows automatically from MLS into your CRM, updating listings without manual input. This creates a single source of truth, eliminating errors that cost agencies thousands in lost deals. Our custom code ensures compatibility even as platforms update, unlike fragile no-code links. Agencies typically see full integration within 4-6 weeks, reclaiming 15+ hours weekly on data syncing alone. It's designed for scalability, handling everything from solo brokerages to 100-agent firms without performance dips.
What kind of time savings can a mid-sized agency expect?
Based on our deployments, agencies save 20-30 hours per week on repetitive tasks like lead follow-up and listing maintenance. Take a 50-agent firm: automating open house scheduling and buyer qualification freed up agents to focus on closings, boosting productivity by 35%. We quantify this during discovery, targeting ROI through metrics like reduced days on market. One client cut admin costs by $75K annually after implementation. Our platform's efficiency comes from AI handling 80% of routine workflows, leaving humans for high-value negotiations. It's not just savings—it's about scaling without hiring more staff during market peaks.
Is the system compliant with real estate regulations like fair housing laws?
Absolutely—compliance is baked in from the ground up. We embed AI checks for fair housing, anti-discrimination, and state-specific disclosures, auto-flagging issues in listings or communications. For example, our system scans lease agreements against local regs before e-signing, reducing violation risks by 90%. We've worked with agencies in regulated markets like California and New York, ensuring adherence to NAR guidelines without manual reviews. This isn't an add-on; it's core to our enterprise-grade build, saving you from costly fines that hit 1 in 5 non-automated firms. Post-launch, we audit and update for any regulatory shifts.
How scalable is the platform for growing agencies?
Built on robust, cloud-native architecture, it scales effortlessly from 10 to 500 agents or 1,000+ listings. Unlike subscription tools that cap users or throttle speed, our custom systems handle volume spikes—like spring selling seasons—without added costs. A client grew from 30 to 80 agents seamlessly, with AI adapting to increased lead flow via machine learning. We design for future-proofing, incorporating modular features like advanced forecasting as your portfolio expands. No limits on data or users; it's your owned asset, engineered for enterprise reliability while staying lean for SMBs. Expect zero downtime during growth phases.
What if we already have some automations in place—can you build on them?
Yes, we audit and enhance existing setups, migrating from tools like Zapier to our unified platform. For a recent agency with partial CRM automations, we integrated their ShowingTime data into a custom AI workflow, eliminating redundancies and adding predictive lead scoring. This hybrid approach minimizes disruption, often completing in 2-4 weeks. We avoid starting from scratch unless inefficiencies demand it, ensuring you retain value from prior investments. The result? A cohesive system that amplifies what works and fixes the gaps, delivering 2x the efficiency gains. Our goal is seamless continuity tailored to your operations.
How do you measure ROI for real estate automations?
We track tangible metrics like hours saved, deal velocity, and cost reductions from day one. For instance, agencies using our platform see 25% faster closings by automating follow-ups, directly tying to higher commissions—often 3-5x ROI in year one. We build custom KPIs into your dashboard, such as lead-to-close ratio and admin overhead, benchmarked against industry standards (e.g., NAR's 40% productivity gap in manual agencies). Pre-launch, we model projections based on your data; post-launch, quarterly reviews optimize for even better returns. It's results-driven: one firm recouped investment in four months through $120K in extra revenue.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.