Stop Relying on HubSpot's Rigid Templates for Your Gym's Unique Workouts Own a Custom AI System Built for CrossFit Chaos
Imagine ditching the monthly fees that eat into your profit margins—our clients see 30% better member retention and 50% less admin time with a system that's yours forever, not some rented box that doesn't fit your box's vibe.
Join 150+ fitness studios with seamless member experiences that drive loyalty
The "CrossFit Chaos" Problem
Manual member onboarding that overwhelms new athletes with lengthy intake forms and delays their first WOD, while tying up your front desk for hours
Fragmented attendance tracking via spreadsheets causing ghosted CrossFit classes, overbooked heat slots, and up to 20% lost revenue from no-shows
Generic email blasts that overlook individual PRs from squat benchmarks or mobility sessions, contributing to 30% retention drops in active members
Inflexible scheduling software clashing with your variable WOD rotations, coach availability for skill sessions, and peak-hour yoga flows
Subscription tools that crash during peak-hour rushes for HIIT classes or bootcamps, halting your workflow and frustrating members mid-sign-up
Poor integration with wearables like Whoop or Garmin, leaving you blind to members' recovery metrics such as HRV or sleep scores for optimal programming
Your Tailored AI Escape Hatch from Off-the-Shelf Limitations
We've powered 50+ fitness spaces with custom systems that feel like an extension of your coaching team
Why Choose Us
Let's be honest, HubSpot works for cookie-cutter businesses, but your CrossFit gym? It's a beast of burpees, benchmarks, and building community. We craft a custom-built AI workflow that's flexible for your exact needs—like automating personalized progress emails after a tough hero WOD or syncing class rosters with your nutrition app. No more wrestling with Zapier's brittle zaps or Make.com's limits. You're probably thinking, 'Can it really handle our morning rush?' Absolutely. We build it for you, owned by you, with unlimited tweaks as your gym scales.
What Makes Us Different:
Unlock the Perfect Fit for Your Gym's Flow
Boost Retention with Personalized Member Journeys
Boost Retention with Personalized Member Journeys: Picture this: AI spots a member skipping sessions and auto-sends a tailored invite to their favorite AMRAP workout, referencing their last deadlift PR from two weeks ago. Gyms using our systems see 25% higher renewal rates because it feels personal, not pushy—like a coach who remembers every detail from their mobility assessments.
Streamline Operations Without the Subscription Drain
Streamline Operations Without the Subscription Drain: Ditch the $200+ monthly HubSpot bill. Our one-time build gives you a system that handles unlimited members, class sign-ups for WODs, and dynamic waitlists for popular strength circuits. One client cut admin hours from 15 to 3 per week, freeing coaches to focus on form checks during Olympic lifts instead of spreadsheets.
Scale Flexibly as Your Community Grows
Scale Flexibly as Your Community Grows: Your gym isn't static—neither is our solution. Add features like AI-driven injury prevention alerts based on wearable recovery data or group challenge trackers for 30-day yoga series without vendor lock-in. It's like upgrading from a rigid barbell to adjustable plates: everything adapts to your evolving needs, from beginner bootcamps to advanced HIIT programming.
What Clients Say
"Before AIQ, we were buried in manual check-ins for our 6AM WODs and emails that no one opened. Now, our custom system auto-tracks attendance via QR codes and nudges lapsed members with their latest squat PR stats— we've held onto 40 more athletes this quarter, and my team's actually excited about tech for once, especially the automated recovery alerts."
Sarah Jenkins
Owner, IronForge CrossFit in Denver, CO
"HubSpot felt like forcing a size 10 foot into a size 8 shoe for our variable class schedules with rotating EMOM workouts. AIQ built us something that syncs daily WODs, bookings for partner workouts, and even nutrition logs seamlessly. Revenue's up 18% from better-filled classes over the last six months, and no more surprise no-shows during peak bootcamp hours."
Mike Rivera
Head Coach, Apex Strength Collective in Austin, TX
"I was skeptical about ditching subscriptions, but after three months, our owned AI handles everything from lead nurturing for open house mobility workshops to retention analytics on member heart rate trends. Saved us $1,200 a month, and members love the personalized workout recs based on their Garmin data—it's transformed how we build community around group challenges."
Lisa Chen
Operations Manager, Pulse CrossFit in Seattle, WA
Simple 3-Step Process
Discovery Dive
We chat about your gym's pain points—like those chaotic peak hours or retention leaks—and map out a custom plan that fits your workflow like a well-worn lifting belt.
Build and Integrate
Our engineers craft your AI system from the ground up, weaving in your tools for smooth automations, like auto-enrolling members in challenges based on their fitness level.
Launch and Optimize
We roll it out with training for your team, then monitor and tweak—ensuring it evolves with your gym, from adding voice check-ins to predicting busy seasons.
Why We're Different
What's Included
Common Questions
How does this differ from HubSpot for my CrossFit gym?
HubSpot's great for broad marketing, but it's rigid—like a fixed-weight barbell that doesn't adjust for your gym's unique needs. We build a custom AI system owned by you, tailored to CrossFit specifics: automating WOD sign-ups, personalizing retention emails based on athlete progress, and integrating with your scheduling tools without monthly fees. No more generic templates ignoring your community vibe. You're probably thinking it's too good to be true—our clients confirm it cuts admin by half while boosting engagement. We handle the build, you own the results forever.
What if my gym grows—can the system scale?
Absolutely, and that's where we shine. Unlike Zapier, which buckles under heavy use like a barbell without plates, our production-ready code scales effortlessly—from 50 members to 500. We've built for gyms adding locations, incorporating features like multi-site class syncing or expanded retention AI. It grows with you, no extra costs or lock-in. Let's be honest, scaling shouldn't mean starting over. We design for flexibility, ensuring your system adapts to more athletes, new programs, or even franchising without a hitch.
How long does it take to build and see results?
Most gyms see a working prototype in 4-6 weeks, with full launch in 8-12, depending on complexity. Here's the thing: we prioritize quick wins, like automating check-ins right away to free your team. One CrossFit owner went from manual rosters to AI-driven waitlists in a month, filling 20% more spots. You're probably thinking about downtime— we phase it in, training your staff along the way. Post-launch, retention metrics improve fast, often within the first quarter, because it's built for your exact workflow, not a one-size-fits-all delay.
Do I need technical expertise to use it?
Nope, that's our job. We create intuitive dashboards your coaches can use mid-session—like glancing at member readiness on a phone. No coding required; it's as straightforward as logging a workout. For example, auto-generate progress reports or spot retention risks with simple toggles. We've trained non-techy gym owners who now rely on it daily for everything from lead follow-ups to class analytics. If tweaks are needed, our support team's like an extra coach—always there to optimize without overwhelming you.
What about costs compared to subscriptions?
Upfront investment, but no recurring fees—think buying the gym versus renting space. HubSpot might cost $15K yearly for basics; we deliver a full custom system for a one-time build, often paying for itself in 6-9 months via saved time and higher retention. A client saved $18K annually while adding features like AI personalization. It's ownership: unlimited use, no vendor hikes. You're probably thinking it's pricey— but calculate your current stack's chaos, and it becomes a no-brainer for long-term savings and control.
Can it integrate with my existing fitness apps?
Yes, we specialize in deep, two-way integrations—like pulling data from Whoop for recovery alerts or Mindbody for bookings, all into one seamless hub. No superficial links that break during updates. For CrossFit gyms, this means real-time syncs for attendance and payments, reducing errors that cost spots. We've connected disparate tools for dozens of studios, creating a 'single source of truth' for member experiences. If your app's not listed, we'll custom-build the bridge—ensuring everything flows like a perfect clean and jerk.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.