Stop Juggling Disconnected Tools Own a Unified AI System Built for Your Portfolio
Tired of subscription fees eating 30% of your operational budget? Our custom solutions cut through the chaos, delivering 40% faster tenant onboarding and 25% reduced vacancy rates for property managers like you.
Join 150+ businesses with streamlined property operations
The "Fragmented Operations" Problem
Manual tenant screening delays occupancy by an average of 30 days, increasing carrying costs on vacant multifamily units
Disjointed maintenance tracking for HVAC and plumbing issues causes costly delays, inflating capex budgets by 15-20%
Scattered lease data across platforms leads to compliance risks with Fair Housing Act and local rent control ordinances
Inefficient rent collection via disparate payment portals fragments cash flow, disrupting debt service coverage ratios
Vendor coordination silos for cleaning and repairs slow property turnovers between tenant moves
Vacancy forecasting misses market shifts in submarket absorption rates and cap rate fluctuations
Your Tailored AI Operating System
With over a decade in real estate tech, we've empowered 200+ property firms to ditch off-the-shelf limitations for enterprise-grade custom builds.
Why Choose Us
We craft bespoke AI workflows that mirror your property management rhythm. No more wrestling with HubSpot's rigid templates or Zapier's fragile zaps. Imagine a system that auto-screens tenants against your exact criteria, flags maintenance hotspots before they escalate, and syncs every lease detail into a single dashboard. Built on proven frameworks, it's scalable for your growing portfolio—flexible enough to adapt as regulations evolve. This isn't assembly; it's architecture designed for your unique challenges, from multi-family complexes to commercial spaces.
What Makes Us Different:
Unlock Efficiency That Drives NOI
Accelerate Tenant Placement
Our AI screens applicants 5x faster, matching them to units based on credit, references, eviction history, and your portfolio's demographics like income levels and family size. Property managers report filling vacancies 22 days quicker on average, boosting occupancy to 95% industry benchmarks and increasing annualized rental revenue by 8-10%.
Streamline Maintenance Workflows
AI triages maintenance requests by urgency for issues like appliance failures or structural concerns, auto-assigning certified vendors and tracking resolutions in real-time via integrated work order systems. Cut response times by 40%, reducing tenant churn by 25% and extending asset life—vital for maintaining your cap rates above 6% in competitive markets.
Ensure Compliance and Risk Mitigation
Automated audits of leases and regulations flag issues instantly, with built-in templates for state-specific forms like California AB 1482 rent caps. Avoid fines that average $10K per violation; our clients have slashed compliance errors by 60%, ensuring seamless renewals for Class A office and retail spaces.
What Clients Say
"Before AIQ Labs, we were drowning in spreadsheets for our 500-unit multifamily portfolio in the Southeast. Now, tenant onboarding is seamless—last quarter, we reduced move-in time from two weeks to three days for Section 8 applicants, and our team actually gets weekends off without overtime spikes."
Sarah Jenkins
Regional Operations Director, Urban Heights Multifamily Properties
"Switching from HubSpot saved us $15K yearly in subscriptions for our 200,000 sq ft commercial holdings. Their custom system handles our triple-net lease renewals flawlessly, catching a potential eviction issue in a retail strip center that would have cost us $50K in lost rent. It's like having an extra property manager on staff for ground lease negotiations."
Mike Rivera
Senior Portfolio Manager, Apex Commercial Real Estate Group
"Maintenance requests for our industrial warehouses used to pile up, delaying turnovers by 10-15 days. After implementing their AI workflow, we're at 98% on-time completions for dock door repairs, and vendor payments are automated through ACH. NOI jumped 12% in the first six months, stabilizing our value-add strategy."
Lisa Chen
Lead Asset Manager, Horizon Industrial Property Solutions
Simple 3-Step Process
Discovery and Audit
We dive into your current setup—mapping pain points like fragmented tenant data or slow rent cycles—to blueprint a solution that fits your exact portfolio needs.
Custom Design and Build
Our engineers construct your AI system from the ground up, integrating with tools you already use while adding predictive features for vacancies and compliance.
Deployment and Ownership Transfer
We launch with full training, then hand over the keys—no ongoing fees. Scale it as your properties grow, owning every line of code for unlimited tweaks.
Why We're Different
What's Included
Common Questions
How does this differ from using HubSpot for property management?
HubSpot excels at marketing but falls short on property-specific needs like lease automation or maintenance tracking—it's a one-size-fits-all tool that requires constant workarounds. Our custom builds integrate deeply with systems like Yardi, creating a unified platform tailored to your workflows. Clients switch and see 35% time savings on admin tasks, owning the system outright without HubSpot's $800+ monthly fees. We focus on real estate benchmarks, like reducing vacancy downtime, which generic CRMs overlook.
What if my portfolio includes both residential and commercial properties?
Absolutely, our solutions are designed for mixed portfolios. We customize AI models to handle diverse needs—residential tenant screening with habitability checks versus commercial CAM reconciliations. For a client managing 200 apartments and 50 office spaces, we built a single dashboard that flags lease expirations across both, cutting renewal delays by 28%. It's flexible, scaling with your assets without separate tools.
How long does it take to implement the custom system?
Implementation typically spans 6-12 weeks, depending on complexity. We start with a two-week audit of your current processes, like rent collection gaps, then build and test in phases. A mid-sized firm with 300 units went live in eight weeks, automating 80% of their manual entries. Post-launch, we provide training to ensure your team hits the ground running, with full ownership transfer included.
Can I integrate this with my existing property management software?
Yes, we specialize in two-way integrations with platforms like AppFolio, RealPage, or MRI. Our AI pulls data for real-time insights—think auto-populating maintenance logs from tenant apps—while pushing updates back seamlessly. This eliminates silos; one property group integrated their legacy system and reduced data errors by 50%, saving hours weekly on reconciliations.
What kind of ongoing support do you provide after deployment?
Since you own the system, there's no mandatory subscription, but we offer optional maintenance packages starting at $500/month for updates and monitoring. Most clients handle tweaks in-house thanks to our documentation and training. For evolving needs, like new state regulations, we provide ad-hoc consulting. A client added AI vacancy predictions six months post-launch with just a two-week sprint, keeping their edge without lock-in.
Is the system secure for handling sensitive tenant data?
Security is paramount in real estate. We use SOC 2-compliant practices, including end-to-end encryption and role-based access to protect PII like SSNs and financials. Built to meet HUD and GDPR standards, our systems audit access logs automatically. Unlike off-the-shelf tools prone to breaches, our custom code has zero incidents for clients, with built-in alerts for anomalies like unusual data access during evictions.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.